WILMETTE PARK DISTRICT
MINUTES OF THE ANNUAL MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, SEPTEMBER 8, 2008
_____________________________________________________________________
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President Crowley called the meeting to order at 7:30 p.m.
 
PRESENT:   President Jim Crowley, Commissioners Jim Brault, Diana Cohen, Darrell Graham, David Miller, Dennis O’Malley, Henry Wolff, Secretary/Director Tom Grisamore
 
ABSENT:      None
 
STAFF: Superintendents Bingham, Bowen, Lambrecht and Wilson; Communications Manager Shelagh Donoghue
 
APPROVAL OF MINUTES:
 
Commissioner O’Malley moved and Commissioner Wolff seconded a motion to approve the minutes of the August 11, 2008 Regular Board Meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley, and Wolff; voting No -- None. Absent – NoneMotion carried.
 
COMMUNICATIONS & CORRESPONDENCE: President Crowley acknowledged receipt of the following:
 
…        Letter from Jake Geiger, Production Coordinator for the Chicago Breast Cancer 3-Day Event, thanking the Park District for the support provided for their lunch stop at Mallinckrodt Park.
 
…        Letter from Christopher & Cheryl Dewey, 1610 Walnut Avenue, complimenting Lakefront Manager Bill Miller for doing a great job at the lakefront. 
 
VISITORS:    Michael Keller (Wilmette)
 
APPROVAL OF VOUCHER LIST:
 
Commissioner Brault moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,570,598.96, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley, and Wolff; voting No -- None. Absent – NoneMotion carried.
 
COMMITTEE REPORTS:
 
Financial Planning & Policy Committee -- Committee Chair Brault reported the Committee did not meet in August. However, since our previous Parameters Resolution had expired, a phone poll to the Committee was conducted by Superintendent Wilson seeking approval of a new Parameters Resolution which would then be presented to the Park Board. The resolution authorizes staff to refinance some of our existing bonds in the event that interest rates move in a direction which would allow us to refund at a substantial savings. The parameters in this resolution have not changed from the previous one.
 
Commissioner Brault moved and Commissioner Miller seconded a motion to approve Resolution 2008-R-6, A RESOLUTION AUTHORIZING THE ISSUANCE OF REFUNDING BONDS BY THE WILMETTE PARK DISTRICT, COOK COUNTY, ILLINOIS.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley, and Wolff; voting No -- None. Absent – NoneMotion carried.
 
Parks and Recreation -- Committee Chair Wolff reported the Committee met on Monday, August 25. Discussion took place on a complaint from a neighbor at the corner of Michigan and Washington regarding the sound level at a Wallace Bowl performance. Staff agreed to purchase a decibel meter for next year to measure the noise levels which will help to determine what level of sound is reasonable and acceptable. No other noise complaints were received. Director Grisamore added that decibel readings can be taken during the sound check before every show and if there is a problem, the noise level can be toned down a bit. The devices will also indicate if the noise levels are within the guidelines set by the Village of Wilmette so that if there are complaints, staff will be able to explain that the noise levels are in compliance with the Village’s noise ordinance.
 
Commissioner Wolff also reported that prior to Labor Day there had been a decrease in non-resident attendance at the lakefront which staff feels was partially due to the Sheridan Road construction project. Up to the end of July, revenue was down $90,000 due partly to the inclement weather experienced. Boat rentals were also down for the year. The sailing beach will be open until October 12. For the first time, a sailor user group meeting was held with 30 people in attendance. Issues were discussed and some constructive ideas were presented. Superintendent Bingham stated that there were a variety of issues and a lot of them dealt with rules and enforcement. Everyone came away with many good ideas and some of the changes were made immediately based on users recommendations.
Fall classes, soccer and tackle football have begun. There are 1,654 players in soccer and 246 in tackle football. On Sunday, September 14, the last event of the Park District’s 100-year anniversary will be the Family Fun Fest at the Community Recreation Center (CRC). In addition, the skate park dedication will take place before the festival beginning at 12:30 p.m.
 
Commissioner Wolff reported the Committee also discussed offering returning veterans complimentary usage of our programs as a token of our appreciation. The Committee felt this something that should be done.
 
The bids that were returned for the Earlywine Tot Lot Replacement came in higher than budgeted. As a result, staff recommended that the Park District purchase and install the equipment ourselves. The contractors would then handle the removals, excavation, and drainage. This lowered the bid amount to $64,156 which was closer to the budgeted amount of $60,000. In addition, there was also a bid of $45,705 for the poured-in-place rubber surfacing material which is mandated by the federal government for accessibility issues. This portion of the project was lower than the amount budgeted for the poured-in-place surface.
 
Commissioner Wolff invited all Park Board Commissioners to attend the next Parks & Recreation Committee meeting to be held Monday, September 15. Interviews will take place with three consulting firms who submitted proposals for the lakefront project. It was decided that the Committee members would handle the interviews and that the other Commissioners will be invited to participate as well. The meeting begins at 6:15 p.m. and the interviews begin at 6:30 p.m. The meeting will be held in the Village Hall’s second floor training room. Commissioner O’Malley stated that the interviewing and hiring of a consultant firm is the first phase of the project and then meetings with the public will be scheduled. Commissioner Wolff added one of the consultants pointed out earlier in the process that involvement of the community is absolutely essential in every step of the process.
 
Commissioner Wolff moved and Commissioner O’Malley seconded a motion to approve the bid from Fence Builders of Illinois, Inc. for the Earlywine Tot Lot replacement in the total amount of $109,861.00.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley, and Wolff; voting No -- None. Absent – NoneMotion carried.
 
Golf Operations Committee – Committee Chair O’Malley reported the Committee met on August 23. Rounds are up 7.08% for this year versus last year. Even with a slow spring, the second half of the summer has seen a lot of play. Earlier Twilight rates began last week and will probably run through mid or late October. There are a few more golf outings scheduled including the Wilmette Amateur and the Mixed Couples


Outing. Golf Manager Mike Manager and his crew continue to perform routine maintenance duties on the course. Commissioner Cohen asked when was the latest the course has been closed. Director Grisamore responded that it has sometimes been open through the first week in December but it totally depends on the weather. In general, the course closes after Thanksgiving weekend. Commissioner O’Malley added that the course used to be aerated the day after Labor Day but this year the date was changed to mid-October which meant full rates could be charged in September.
 
Centennial Operations Committee – Committee Chair Miller reported the Committee met this evening. Indoor tennis began its season yesterday and the classes are virtually full this year. Many people who were not in the lottery actually showed up for registration and staff was able to accommodate them as well. The pool season is over for the year. As always, the biggest problem occurred at the end of the season with the shortage of lifeguards. The plan for next year is to have additional lifeguard certification programming in an effort to pick up additional lifeguards so that both pools could be open until Labor Day.
 
At the ice rink, Wilmette Hockey has given up some of their time starting in January but fortunately Loyola University has picked up some additional time. With the facility in somewhat of a deficit, staff anticipates raising the rates beyond what was originally planned for the coming January. The original rate was going to be $320/hour but staff is now looking at $335/hour. Commissioner Wolff asked if staff had approached other hockey organizations which he assumes was done. Director Grisamore explained that the difficulty is that a lot of the times already under contract are prime times and once the times are later than 10 p.m., it is difficult to find groups especially with the new curfew laws. Having Loyola University pick up some times really worked out well for us. Their contract is for approximately $27,000 and they are also looking for more ice. The Centennial Committee has directed staff to monitor the situation with the new ice rink being built over the course of the next year, to see how the scheduling falls into place, and to determine if changes need to made for next fall.
 
DIRECTOR’S REPORT:
 
Director Grisamore reported he and Administrative Assistant Judy Ostrem met this morning with representatives from the League of Women Voters regarding the Student Government Program. This program which will involve Board members and Park District staff will be getting underway shortly. The student counterparts will be sworn in at the October 13th Park Board meeting. There will also be a mini-breakfast at St. Francis Xavier School where the Board will be able to meet their counterparts but that may probably prove difficult for most of the Board members to attend. The League had planned on eliminating the half-hour meeting before the Park Board meeting but we suggested that time works well for the Commissioners. Staff is currently waiting for


more information as well as finalized dates. There may be as many as 20 students but that has yet to be confirmed. The Mock Board meeting will be held sometime in November.
 
Director Grisamore reiterated that the Skate Park Dedication will be held on Sunday, September 14 beginning at 12:30 p.m. in the northeast corner of the back parking lot of the CRC. Assurances were made that the park will be completed and the slab was being poured today. Staff is anxiously awaiting the completion of this project which was the culmination of approximately 20 years of work by many people. Commissioner Cohen added that she has been involved in a total of 19 Student Government programs and believes that in every one of those years there were students who have wanted a skate park for Wilmette. Director Grisamore agreed that sometimes these ideas do come to fruition such as what occurred at Centennial Pool.
 
The Family Fun Fest at the CRC will be the last event for the Park District’s 100-year celebration. It will begin immediately after the Skate Park Dedication and will run from 1 to 4 p.m. There will be refreshments, cupcakes, activities, games, sports, and the moonwalk. Everything will be complimentary and everyone in town is encouraged to attend.
 
The interviews to be held at the next Parks & Recreation Committee will begin at 6:30 p.m. with Topgraphis of Chicago; 7:30 p.m. with EDAW of Chicago; and 8:30 p.m. with JJR of Chicago. Everyone is looking forward to getting this process started.
 
UNFINISHED BUSINESS: 
 
None
 
NEW BUSINESS:
 
None
 
There being no further business to conduct, the meeting was adjourned at      7:54 p.m.
 
 
 
MINUTES APPROVED OCTOBER 13, 2008.