WILMETTE PARK DISTRICT
MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, APRIL 14, 2008
_____________________________________________________________________
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President Crowley called the meeting to order at 7:30 p.m.
PRESENT:   President Jim Crowley, Commissioners Jim Brault, Diana Cohen, Darrell Graham, David Miller, Dennis O’Malley, Henry Wolff, Secretary/Director Tom Grisamore
STAFF: Superintendents Bingham, Bowen, Lambrecht and Wilson; Communications Manager Donoghue
VISITORSNone
APPROVAL OF MINUTES:
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the minutes of the March 10, 2008 Regular Board Meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley, and Wolff; voting No -- None. Absent – NoneMotion carried.
 
COMMUNICATIONS & CORRESPONDENCE: President Crowley acknowledged receipt of the following:
 
…        Letter from the Illinois Association of Park Districts (IAPD) announcing its Seventh Annual 2008 Golf Tour to be held on the dates of May 5, June 24, August 12, and September 9.
 
…        Letter to Kathy Bingham from Romona Pack 10 Cub Scout Leader Kevin Crowe and Cub Scouts thanking Park District staff for the help provided to them at the Pinewood Derby held at the Mallinckrodt Community Center.
 
…        Letter to the Board of Park Commissioners from the Board of Directors of “Our Center of New Trier Township” asking the Park District consider providing a dedicated space for their programming.
 


RECOGNITION OF VISITORS:  None
 
Commissioner Cohen commented that many residents have told her they are staying home to watch the meetings on TV rather than attend in person.
 
APPROVAL OF VOUCHER LIST:
 
Commissioner Brault moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,300,897.09, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
COMMITTEE REPORTS:
 
Financial Planning & Policy Committee – Committee Chair Brault reported the Committee met this evening. The first topic discussed was a potential agreement for the cell phone tower at Mallinckrodt. Commissioner Brault pointed out that before the Board can proceed to talk about this issue tonight, a motion needs to be made authorizing the discussion of an item which was not on the agenda.
 
Commissioner Brault moved and Commissioner Miller seconded a motion to authorize discussion of a potential agreement for the cell phone tower at Mallinckrodt which was not included on the agenda.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner Brault moved and Commissioner Miller seconded a motion approving the license agreement with U.S. Cellular contingent upon a similar agreement being reached with T-Mobile and approved by legal counsel.
 
Commissioner Brault explained that staff has been in negotiations with US Cellular and T-Mobile for the last several months and it appears they are back in the deal again. The benefit to the Park District of having two providers would be approximately $60,000/year in revenue and if there are three providers, the amount would be approximately $80,000/year. In addition to this revenue, the Park District would also receive some start-up payments in the first year.
 
Director Grisamore stated a $5,000 check payable to the Park District was received from US Cellular and T-Mobile has stated their $5,000 check is in the mail. Negotiations are also ongoing with Cricket Communications and as of today, they were close to


getting their technical drawings completed. T-Mobile is hoping the deal is approved soon so that they can begin the zoning process. If the deal with Cricket is far enough along, they would be able to join T-Mobile in presenting this project to the Zoning Board. In summary, it appears we will have at least two providers and hopefully there will be three.
 
Commissioner O’Malley asked if T-Mobile and Cricket decide to not go ahead with the deal, would we make a deal with just one provider. Director Grisamore stated US Cellular could not be the only provider on the tower since they have refused the maintenance and liability responsibility which T-Mobile has agreed to do. In actuality, all three providers are somewhat locked in together and everything is currently contingent upon receiving the $5,000 check from T-Mobile. However, since T-Mobile will handle liability and maintenance, they could in theory be the sole provider on the chimney.
 
Commissioner O’Malley asked if there is only one provider, would our revenue then drop substantially. Director Grisamore responded that revenue would fall to $2,000/month. However, he feels that if this were the case, we would not have any trouble finding other providers.
 
Commissioner Brault stated that when looking at renderings of what the chimney tower would look like, the antennas are not even visible. The renderings were then distributed to the Park Board.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner Brault also stated the Committee will be recommending to the Parks & Recreation Committee that the budgeting process for the Recreation Fund be moved up one month this year in order to accommodate the distribution of the camp programming guide a bit earlier in the month. Staff feels that would be help to increase the number of registrations.
 
Under Technology Updates, a new full-time Network Administrator has been hired. He will be helping to facilitate the introduction of the new software and ultimately the new online registration system. There will be a recommendation for the new software at next month’s Park Board meeting. If all goes well, the software will be introduced in the fall with some registration processing starting at the end of this year.
 
Commissioner Brault reported the auditors will be starting soon with the objective of completing the audit by June.
 
Parks and Recreation  -- Committee Chair Wolff reported the Committee met on March 17. The first issues discussed was the reciprocal usage of the beaches by high school students from Glencoe, Winnetka, Kenilworth and Wilmette which would allow high school students from these areas to use our beach at resident fees if they are accompanied by a student from Wilmette. The Wilmette student could then use their beaches under the same criteria.
 
Director Grisamore added that this idea was suggested by the Wilmette Youth Commission which was invited to the Parks & Recreation Committee in March but were not in attendance. Superintendent Kathy Bingham has sent an email inviting them to next week’s Parks & Recreation Committee meeting. Commissioner Wolff added this proposed reciprocal agreement would only apply to the beaches.
 
Commissioner Wolff also reported that the interview process for summer jobs continues with over 200 camp counselor positions. Basketball has finished up for the season. T-ball season is beginning and this program become very popular with 260 children registered. There are also 1,600 participants in the soccer program and Gymnastics has approximately 1,800 enrolled.
 
The Independence Day Celebration planning continues and everything appears to be in place for the events. There was a concern about the Pace busses collecting fares on the return trip after the fireworks. Director Grisamore stated that Pace is now planning to collect a slightly higher fare going to the park and then handing out tickets to the riders for the return trip. Return trip tickets will also be sold for those who did not arrive by bus.
 
The parking lot at the CRC is undergoing renovation with an anticipated completion date of June 6. Superintendent Lambrecht stated weather conditions did slow the project down slightly. There was also an incident last week Friday when the contractor was doing sewer work and caused a power outage in the building which lasted through Saturday. The contractor will be back on Tuesday and hopefully by the end of this week Phase I of the project will be essentially completed. The next phase will be the west parking lot by Early Childhood and at this point the June 6 completion date should still be met. Bill related it has been a learning process for patrons and it appears there are more carpools pulling in the lot as opposed to cars with only one parent and one or two children. There haven’t been many terrible traffic problems.
 
Director Grisamore added that parking on Wednesdays could be a problem and this past Sunday could have been very difficult with two different church groups along with fitness and gymnastics participants. Kathy Bingham, Jeff Groves and Liz Manning were outside on Sunday with radios directing traffic and most of the concerns were eliminated due to their help. Staff will most likely have to direct traffic a few more times during the project. We are down to about 250 spaces from 320. There has actually not been one person that has disagreed with the fact that this parking lot was in bad shape and that it is an inconvenience. However, most people understand why this work needs to be done.
 
Commissioner Cohen congratulated staff on the quantity and size of the signage at the CRC which more than adequately informs the public about the project.  
 
Commissioner Wolff stated the Committee was also going to discuss the Lakefront Study Request for Proposal. However, the Committee members felt uncertain about what we were actually looking for in the proposals. As a result, one of the companies who does this type of work will be present at next week Monday’s Parks & Recreation Committee starting at 7 p.m. It is hoped they are able to provide insight on what the whole process would entail. All commissioners are welcome to attend the committee meeting.
 
Commissioner Wolff moved and Commissioner O’Malley seconded a motion to approve the bids of Score/American Soccer, Wilmington, CA in the amount of $31,778.20; Sunburst Sportswear, Glendale Heights, IL in the amount of $27,359.35; and StitchMine LLC, Wilmette, IL in the amount of $702.00 for a total cost of $59,137.55 to supply staff and camp T-shirts and soccer uniforms.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Golf Operations Committee – Committee Chair O’Malley reported the committee met on March 22 and unfortunately it snowed that day. The good news is that the course will be ready for the many golfers anticipated this year. Membership totals are about the same as last year and there are still some available for sale. The Al McLean Junior Tournament scheduled for June 13 has had a very positive response. This event is for all junior players age 11-18. There was an issue of potentially utilizing caddies at the course but the Committee felt this would not be feasible. A trained dog from a company called Wild Goose Chase has been brought in to chase away the wild geese on the course. Open Kitchens has a new management team. Commissioner O’Malley has met Vickie and Marco and encouraged everyone to stop in and introduce themselves. On Thursday, June 5, the Centennial Celebration Golf Outing will be held in commemoration of the 100th anniversary of the Park District. There will be a 1 p.m. shotgun start and lunch and dinner are included in the cost. The limit is 144 golfers and staff anticipates the event will sell out. Everyone is invited to sign up at www.golfwilmette.com.
 
Centennial Operations Committee – Committee Chair Miller reported the committee has not met since the last Board meeting.
 
DIRECTOR’S REPORT:
 
In addition to his report in the packet, President Crowley asked Director Grisamore to comment on the letter from Our Center of New Trier Township. Director Grisamore met with Sally Schiller from Wilmette to learn more about this group and he stated they are currently renting space at the CRC. They are now requesting a permanent, dedicated space into which they could bring in games, furniture, etc. They were told that all of our facilities our considered multi-use facilities and that it would be difficult to provide a dedicated space. If the Park District were able to do that, we would be obligated to offer the space to NSSRA first before offering it to another group. It appears this group would like to present more information on their group activities to the Parks & Recreation Committee at its meeting in May. This is an excellent group and staff will continue to work with them. Director Grisamore is on the NSSRA Programming Committee and this group will be attending its next meeting. Director Grisamore is also on NSSRA’s Facility Committee which will also be discussing if any space could be found for them.
 
On the dais tonight is a contract with the Wilmette Baseball Association. This group came to the Parks & Recreation Committee in the fall and requested an amount of money from the Park District. We ended up giving them the same inflationary increase that we did for our own programs. The contract as it is written is the same as it was the year before other than the amount increasing to $44,000. They will be maintaining the fields until mid-August when their season ends. The document has been signed by both Director Grisamore and Sid Tepps of the Wilmette Baseball Association.
 
As previously mentioned by Commissioner O’Malley, the golf course opened on April 3. Last year we opened on March 23 so this year we were about 900 rounds behind through April 2. However, we have reduced that amount to only 300 rounds so the gap is narrowing.
 
As Commissioner Wolff stated, all commissioners are invited to attend the Parks & Recreation Committee meeting on Monday, April 21 and everyone should find the topics discussed very interesting. A notice will be sent out announcing the time change of the meeting from 6:15 p.m. to 7 p.m.
 
With regard to NSSRA, John McGovern has announced his resignation as Executive Director. He has accepted another position at a different company and will probably be leaving in mid-May. The NSSRA Board will take a look in-house as well as outside for his replacement. Staff wishes John all the best and he has been a very good asset for NSSRA.
 
UNFINISHED BUSINESS: 
 
None
 
 
NEW BUSINESS:
 
None
 


Commissioner O’Malley moved and Commissioner Miller seconded a motion to adjourn to executive session for the purposes of review, approval, or release of minutes previously closed under the Open Meetings Act and for approval of the destruction of the verbatim audiotapes of closed sessions of the Board of Park Commissioners which took place not less than 18 months previously in accordance with Section 2(c)(21) of the Open Meetings Act.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
There being no further business to conduct the meeting was adjourned at 8:00 p.m.
 
The meeting adjourned to executive session at 8:10 p.m.
 
The regular Board Meeting was reconvened 8:14 p.m.
 
Commissioner Miller moved and Commissioner Wolff seconded a motion to approve the minutes of the October 9, 2007 Executive Session.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner Brault moved and Commissioner Miller seconded a motion to release to the public the executive session minutes of the May 14, 2007, June 11, 2007, August 13, 2007, September 10, 2007 and October 8, 2007 Executive Sessions.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner Brault moved and Commissioner Miller seconded a motion to approve the destruction of the verbatim audio recordings of the closed sessions of the Board of Park Commissioners of the Wilmette Park District held on June 12, 2006, September 11, 2006, and October 9, 2006 having first been determined by the Park Board that not less than 18 months have expired since the completion of the closed sessions, recorded, and minutes of the closed sessions meeting the requirements of subsection 2.06(a) of the Open Meetings Act have been approved by the Park Board, all in accordance with the applicable provisions of the Open Meetings Act.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.


 
There being no further business to conduct, the meeting was adjourned at 8:20 p.m.
 
 
 
 
MINUTES APPROVED MAY 12, 2008.