WILMETTE PARK DISTRICT
MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, JANUARY 14, 2008
_____________________________________________________________________
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President Crowley called the meeting to order at 7:30 p.m.
 
President Crowley also welcomed Executive Director Grisamore to his first official Park Board meeting.
PRESENT:   President Jim Crowley, Commissioners Jim Brault, Diana Cohen, Darrell Graham, David Miller, Dennis O’Malley, Henry Wolff, Secretary/Director Tom Grisamore
STAFF:          Superintendents Bingham, Bowen, Lambrecht and Wilson; Communications Manager Donoghue
VISITORS:    None
APPROVAL OF MINUTES:
 
Commissioner Miller moved and Commissioner Wolff seconded a motion to approve the minutes of the December 3, 2007 Regular Board Meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley, and Wolff; voting No -- None. Absent – NoneMotion carried.
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the minutes of the January 8, 2008 Administration Committee Meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley, and Wolff; voting No -- None. Absent – NoneMotion carried.
 
COMMUNICATIONS & CORRESPONDENCE: President Crowley acknowledged receipt of the following:
 
. . .       E-mail to Mike Matchen from Matthew Hartigan, 935 Harvard Lane, Wilmette complimenting staff on the excellent condition of the golf course before the August storm and the terrific job done by the grounds crew afterwards.
 
. . .       E-mail to Mike Matchen from Larry Adelson stating the golf staff did a remarkable job under very trying circumstances after the August storm.
 
. . .       Letter to Superintendent Bill Lambrecht from Janet Marsh of the Little Garden Club expressing their appreciation for the fall clean-up assistance provided by Kerry Blass and the Lakefront staff at Gillson Park’s Wildflower Garden.
 
RECOGNITION OF VISITORS:  None
 
APPROVAL OF VOUCHER LIST:
 
Commissioner Brault moved and Commissioner Miller seconded a motion to approve the Voucher List in the amount of $2,201,260.77, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
COMMITTEE REPORTS:
 
Financial Planning & Policy Committee – Committee Chair Brault reported that the 2008 Budget Workshop was held as part of the Administration Committee Meeting on Tuesday, February 5. The proposed budget is now available for public viewing at the Administration Office for the next three weeks and the Budget and Appropriations Ordinance will be on the agenda for Board approval at the February meeting. The Committee also met in December and discussed the possible refinancing of some of our existing bonds. Since the market is not conducive to refinancing at this time, it will continue to be monitored. Discussion also took place on a Parameters Ordinance which may be placed on the agenda for the next Board meeting. This type of ordinance sets parameters so that if desirable conditions exist for refinancing, staff would be able to immediately proceed with a bond refunding.
 
Parks and Recreation  -- Committee Chair Wolff stated the Committee did not meet in December. The next meeting is scheduled for Monday, January 21, 2008.
 
Golf Operations Committee – Committee Chair O’Malley reported the Committee met in December at which time the annual Golf Users Meeting was held. The users indicated they were very appreciative of the efforts by staff after the August storm. Also, some of the Junior Membership rules were changed to encourage more junior play. The quality of the food offerings at Open Kitchens continues to be well reviewed by the user groups.
 
President Crowley asked what the restaurant hours were at the golf course during the off-season. Director Grisamore replied that they are open for lunch from 11 a.m. to 2 p.m. and on Friday nights for dinner.
 
Centennial Operations Committee – Committee Chair Miller stated the Committee met this evening with the managers from Tennis and Ice. The Tennis lottery will be held within the next couple of weeks with 400 available positions. The food menu at the pool’s concessions stand is being revised to add more variety. At the Ice facility, staff is looking to increase revenue for the summer by scheduling additional hockey programming. Overall, everything is running smoothly.
 
DIRECTOR’S REPORT:
 
Director Grisamore reported that as Commissioner Brault stated the 2008 Proposed Budget and the Budget & Appropriations Ordinance are currently available for public viewing prior to the February Board meeting. As has been done in the past, a public hearing will be held followed by a vote on the ordinance at the February meeting.
 
There has once again been some activity with the chimney and the cell tower at Mallinckrodt. Staff has heard from T-Mobile who will be running antenna tests next week. Park District attorney Charlene Holtz has also been in discussions with US Cellular who indicated they are still interested in the location. In addition, Cricket Wireless has expressed interest. Director Grisamore stated there would be room for three providers on the tower.
 
References for the district-wide third shift custodial services bidders are currently being checked. Unfortunately, this process has not been completed so staff is hoping to take the bid recommendation to the Parks & Recreation Committee on Monday, January 21. If the Committee approves the recommendation, Director Grisamore would then phone poll the Board. There is concern that if the company currently under contract is not selected, they will leave and the void will need to be filled fairly quickly.
 
Thanks to research conducted by Communications Manager Shelagh Donoghue, it was 100 years ago today that the residents of Wilmette voted and passed a referendum on the formation of a park district. A total of 211 ballots were cast – 174 yes and 34 no. At that same time, five commissioners were elected with a few names that sound very familiar such as Gillson and Vattmann. After that successful election, it was officially recorded and approved by a judge on January 17, 1908. The first Park Board meeting occurred on February 17, 1908 which also coincides with our next 100-year celebration event to be held on February 17 at Centennial Ice. Participants will be able to enjoy free skating, free skate rental, prizes and cake. This event is part of the ongoing celebration in honor of the 100th year anniversary of the Park District.


UNFINISHED BUSINESS: 
 
Commissioner Cohen questioned the feasibility of making ice for outdoor skating when the temperatures fluctuate like they have been this year. She read Superintendent Lambrecht’s report with interest and it seemed that for the last few years it has become quite an arduous task for the Parks & Planning staff. Commissioner Cohen asked Superintendent Lambrecht if there was ever a time the making of ice was not a priority. Superintendent Lambrecht responded that the weather forecasts are always followed and the crew starts working as soon as possible. This season so far has been especially problematic. Sub-zero temperatures are once again forecast for this weekend so the crew is scheduled to make ice on Friday. In the past, the ice lasted through the month of January without much melting. The areas flooded this season were West Park, Gillson Park, and Mallinckrodt. Gillson is busier than West Park and Mallinckrodt is an unknown at this point.
 
Director Grisamore added that staff would review this process with the possibility of decreasing the number of locations from three down to two. This is a time-consuming and all-night project but once an area is completed, people do enjoy it.
 
Commissioner Cohen summarized by stating she commends Superintendent Lambrecht and his staff for all of their hard work in making the ice. It just seems unfortunate when they work 12-hour shifts and then the ice melts within three days.
 
NEW BUSINESS:
 
Commissioner Brault moved and Commissioner Miller seconded a motion to approve Resolution 2008-R-1, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (NUNILO RUBIO).
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner Miller moved and Commissioner Cohen seconded a motion to adjourn the Regular Board meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
President Crowley asked Director Grisamore to report on the recent staff reorganization. Director Grisamore responded that he and Superintendent of Parks & Planning Bill Lambrecht have been working together for many years. Superintendent of Finance & Personnel Steve Wilson has been here for six months and is doing an incredibly good job. In addition to Bill and Steve, Jeff Bowen is now the Superintendent of Facilities and


Kathy Bingham is the Superintendent of Recreation. These four department heads are in attendance tonight along with Communications Manager Shelagh Donoghue. Director Grisamore stated that he will be meeting with all of them on a regular basis and everyone is excited about the next few years at the Park District.
 
 
There being no further business to conduct, the meeting was adjourned at 7:45 p.m.
 
 
 
 
 
MINUTES APPROVED FEBRUARY 11, 2008.