WILMETTE PARK DISTRICT
MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, November 12 , 2007
_____________________________________________________________________
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President Crowley called the meeting to order at 7:30 p.m.
PRESENT:   President Jim Crowley, Commissioners Jim Brault, Diana Cohen, Darrell Graham, David Miller, Dennis O’Malley, Henry Wolff, Secretary/Director Terry Porter
STAFF:          Superintendents Grisamore, Lambrecht and Wilson; Communications Manager Donoghue; Recreation General Manager Bingham
VISITORS:    None
APPROVAL OF MINUTES:
Commissioner Miller moved and Commissioner Graham seconded a motion to approve the minutes of the October 8, 2007 Regular Board Meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley, and Wolff; voting No -- None. Absent – NoneMotion carried.
COMMUNICATIONS & CORRESPONDENCE: President Crowley acknowledged receipt of the following:
 
…        Letter from Anne Heynan, 2106 Beechwood Avenue and a response from Director Porter regarding the grottos at Mallinckrodt Park.
 
…        Letter from Chuck Smith, President of the Wilmette Hockey Association, thanking Park District staff for saving the ice at Centennial after the storm on August 23
 
…        E-mail from Beth Dewall regarding the indoor track at the fitness center.
 
President Crowley referred this e-mail to the Parks & Recreation Committee.
 
Commissioner O’Malleystated the Mallinckrodt Park opening ceremony on Sunday, October 21, received good coverage in last week’s edition of the Wilmette Life with a photograph of the park on the cover. There was also an excellent article in the paper about the project with a photo of the residents who were influential in getting the project started.
 
Director Porter reported that several e-mails were received regarding Langdon Park and these will be included in the packet for the Parks & Recreation Committee meeting scheduled for Monday, November 19. The specific purpose of this meeting is to review the Langdon Park operation. These e-mails will also be included in the packet for the next Park Board meeting which will be held on Monday, December 3.
 
RECOGNITION OF VISITORS: None
 
 
APPROVAL OF VOUCHER LIST:
 
Commissioner Brault moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $3,340,317.22, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
COMMITTEE REPORTS:
 
Financial Planning & Policy Committee – Committee Chair Brault stated the Committee met last month and one of the primary issues was to select the auditor for the upcoming fiscal year. A total of six proposals were received and three were interviewed. The Committee narrowed the choice down to the firm of Lauterbach and Amen. There is an action item to approve the firm for the next three years. The Committee also approved the budgets for recommendation to the Board and the Truth and Taxation Resolution for 2007 is also on the action list for tonight’s meeting.
 
Commissioner Brault moved and Commissioner Miller seconded a motion to approve the engagement of Lauterbach and Amen, LLP to provide auditing services for the fiscal year ending 12/31/07 at a cost of $23,000; the fiscal year ending 12/31/08 at a cost of $23,500; and the fiscal year ending 12/31/09 at a cost of $24,000.
 
Commissioner Brault informed the Board that Lauterbach and Amen’s fee is approximately half of what our prior firm charged. This firm is also more suited to an organization of our size and they have experience in auditing park districts.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner Brault moved and Commissioner Cohen seconded a motion to approve Resolution 2007-R-13, Truth in Taxation as recommended by the Financial Planning & Policy Committee.
 
Commissioner Brault asked Superintendent Wilson to address the Board on the nature of the Truth in Taxation Resolution and to put it into context of what the ultimate tax levy will be.
 
Superintendent Wilson explained the Truth in Taxation Resolution is inclusive of most of the funds for which the Park District taxes but excludes the Bond and Interest Fund since those percentages are set by the bond issue ordinances that the Board approves. When Cook Country receives our tax levy, it adds a 2% loss in collections factor. In the past, the resolution included the 2% loss in collections but the statutes are actually written in a way that requires our resolution to show a percentage prior to that 2% loss in collections factor. As a result, our resolution is 2% less than what has historically been done but ultimately will match up with the tax levy which means an overall tax rate increase of 2.31%.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Parks and Recreation  -- Committee Chair Wolff stated the Committee met on October 15. A Langdon Park neighbor was in attendance and discussed the rope and post identifiers that will be in place for the entire year at Langdon. The Committee invited him to attend the Parks and Recreation meeting on Monday, November 19, at 6:30 p.m. to review the Langdon Operation. The Langdon Park neighbors have been sent notice of this meeting as well.
 
Under Managers Reports, Kathy Bingham reported that the Meskill Center held an open house at the Mallinckrodt Community Center on Sunday, October 14. Mather Lifeways sponsored the event and overall comments have been positive. Also, some new members joined as a result of the open house. Bill Miller reported that the swimming operation was moderately good this year but the bad weather during the last two weeks of July and August hurt the operation. Daily parking was up for the year but was also affected by the storm and its aftermath.
 
The Committee reviewed the proposed Corporate Fund Budget for 2008 and staff reported that the standardized increases recommended by the Financial Planning & Policy Committee were used for salaries and utilities. In addition, the Committee also reviewed the proposed Motor Pool/Central Maintenance Fund budget and staff again used the recommended increases recommended by the Financial Planning & Policy Committee. Under New Business, the Committee discussed the planned year-end meeting of the Langdon Park operation to be held on November 19.
 
Commissioner Wolff moved and Commissioner O’Malley seconded a motion to approve the bid from Plum Catering for supplying catered lunches for the Early Childhood Program in the amount of $1.29 per meal.
 
Recreation General Manager Kathy Bingham was asked to explain the catered meal program to the Board. Kathy stated the meal consists of a meat entree, vegetable and dessert, which is usually a fruit. There are currently 155-160 children being served the meals on a daily basis. The meal is placed on trays and not packaged individually. One of the reasons staff went out for bid was because of peanut allergies and staff was looking for a company that would serve peanut-free food. Those parents of children with dietary concerns can bring their own lunches and their fee for the program is reduced. However, this has occurred only on a few occasions. A total of three catering bids were received. The other per-meal bids were $1.36 and $1.38. Plum Catering has made some positive changes in their company and staff has received very good reviews on its operation.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner Cohen stated she was at the Meskill Center and noted that it is a very attractive facility and just learned this evening that advertising for room rentals will appear in the next brochure.
 
Golf Operations – Committee Chair O’Malley stated that the Committee met on October 27. The storm damage affected business operations and specifically the ability for our members to access the course for a period of time. Staff came up with a way to reward the players for their patience and understanding by conducting a lottery for prizes. The event was very successful and members appreciated the token of thanks. Also, Dave Kritzler and Frank Charhut have worked over the last three years collecting scorecards in an effort to re-handicap the golf course and they presented their findings to the Committee. It was a very thorough report and they were thanked for their efforts. The changes to the handicaps will begin next spring. Thanks also to Tom Bonnie, a former Park Board Commissioner. He conducted a complete inventory of all the trees on the property. This information was extremely helpful to Mike Matchen and his staff. During the winter, the food service operation will be open for lunch Monday through Friday, Friday Dinner serving several entrees including fish, and Sunday Breakfast. The Annual Golf Users Meeting will be held at the golf course on Saturday, December 1, at 8:30 a.m.
 
Centennial Operations – Committee Chair Miller reported that the Committee met this evening to discuss the proposed 2008 budget and fees for Ice, Tennis and Pool.
 


DIRECTOR’S REPORT:
 
The Mallinckrodt Dedication Ceremony held on Sunday, October 21, went very well and the weather was perfect. A good but not overwhelming crowd was in attendance. A very positive response was received at the dedication and as Commissioner O’Malley pointed out, there was also an excellent article in this week’s Pioneer Press.
 
Director Porter stated that as Kathy Bingham mentioned, there are approximately 150 meals served almost daily in the Early Childhood program. This is just one program out of many that the Park District has offered the community for many years. There are children in this program who have parents who are single or two working parents. Every school day, we pick up all the elementary school children enrolled in the program from every school in town and take them to the Community Recreation Center where they stay until 6 p.m. every day. From Kindergarten Enrichment where the children are there all day to “after” Kindergarten to After School Recreation, there are several hundred children at our facility every day. Snacks and a variety of activities are offered in a recreational setting that may replicate somewhat what they would get if they went home after school. Some of the students participate in classes as well.
 
Commissioner Brault questioned what the cost is for a child to be at the Community Recreation Center from 7:30 a.m. to 6 p.m. Director Porter responded that if the child is signed up in four different programs each day, it is not inexpensive. Commissioner Cohen stated that on an hourly basis, they are probably getting a better deal than paying for individualized care. Director Porter responded that the key factor to the whole program is the transportation benefit. If a parent is at work, it is difficult to move a child from point A to point B. The Park District’s philosophy has been to hold the after school program at the recreation center instead of at the schools since it provides a change of scenery and gets them out of the school setting and into a recreation center. The program is very successful financially and is very well received by the community which is proven by the fact that every age group section in After School Recreation is filled. Kathy Bingham stated that as participants are added to waiting lists, staff tries to hire additional staff to accommodate them. Discussion followed on ways to increase space for additional children at the CRC and possibly Mallinckrodt.
 
The weather has been good this fall and the golf course made up its rounds of play that were lost due to the storm. However, because of the reduced storm rates in effect since the first of September and keeping those in place all fall, the financial benefits were still lower than budget. The progress of the turf where there was a lot of damage is very encouraging but it will take well into next year before the turf is back 100%. As far as clean up is concerned, it is hard to imagine how much extensive damage occurred at the end of August when there are now just a few stumps in the ground.
 
President Crowley announced that since this is Director Porter’s second to last Park Board meeting as Director, there are a few motions on the action list regarding the transfer of responsibilities from Terry Porter to Thomas Grisamore.
 
Commissioner Cohen moved and Commissioner Wolff seconded a motion to appoint Thomas L. Grisamore as Executive Director of the Wilmette Park District effective January 1, 2008.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner Miller moved and Commissioner Cohen seconded a motion to appoint Thomas L. Grisamore as Secretary to the Board of Park Commissioners of the Wilmette Park District effective January 1, 2008.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner Miller moved and Commissioner Wolff seconded a motion to approve Resolution 2007-R-14, A RESOLUTION APPOINTING THOMAS L. GRISAMORE AS THE AUTHORIZED AGENT TO THE ILLINOIS MUNICIPAL RETIREMENT FUND effective January 1, 2008.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner O’Malley moved and Commissioner Wolff seconded a motion to appoint Thomas L. Grisamore as NSSRA Board Representative and Kathy Bingham as Alternate NSSRA Board Representative effective January 1, 2008.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner O’Malley moved and Commissioner Wolff seconded a motion to approve Ordinance 2007-O-10, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL.
 
Director Porter stated the surplus property consists of two vehicles and they have been replaced.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner Miller moved and  Commissioner Cohen seconded a motion to adjourn the Regular Board Meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
 
There being no further business to conduct, the meeting was adjourned at 8:00 p.m.


 

Minutes approved December 3rd, 2007.