WILMETTE PARK DISTRICT
MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, OCTOBER 8, 2007
_____________________________________________________________________
 
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President Crowley called the meeting to order at 7:33 p.m.
PRESENT:   President Jim Crowley, Commissioners Jim Brault, Diana Cohen, Darrell Graham, David Miller, Dennis O’Malley, Henry Wolff, Secretary/Director Terry Porter
STAFF:          Superintendents Grisamore, Lambrecht and Wilson
VISITORS:    Deena Mitchell (League of Women Voters); Dale Laackman (St. Francis Xavier School); Student Government Participants (See Below)
APPROVAL OF MINUTES:
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the minutes of the September 10, 2007 Regular Board Meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley, and Wolff; voting No -- None. Absent – NoneMotion carried.
 
COMMUNICATIONS & CORRESPONDENCE: President Crowley acknowledged receipt of the following:
 
…        Letter from First Presbyterian Church, 600 Ninth Street thanking the Park District for the use of Wallace Bowl on Sunday, September 9.
 
…        Letter to President Crowley and the Commissioners from John McGovern (NSSRA) thanking them for their time during his presentation to the Park Board on September 10.
 
…        E-mail from Judy Reichard, a Park Ridge resident, expressing her disappointment that Langdon Beach is now a paid beach.
 
President Crowley referred the e-mail to the Parks & Recreation Committee.
 
…        E-mail from Shay Gallagher and a response from Director Porter regarding the temporary fence at Langdon Park.
President Crowley referred the e-mail to the Parks & Recreation Committee.
 
…        E-mail from Jim Farrell and a response from Director Porter regarding the fence at Langdon Park.
 
President Crowley referred the e-mail to the Parks & Recreation Committee.
 
…        Email from Leila Winton regarding the fees charged to unlimited golfers after the storm on August 23, 2007.
 
President Crowley referred the e-mail to the Golf Operations Committee.
 
Commissioner Cohen stated a resident contacted her about the gate at the entrance to the dog beach which is too close to several large tree roots. The resident asked if the gate could be moved down a few feet since the roots could create a tripping hazard. Director Porter responded that staff would investigate.
 
Commissioner Brault stated that before tonight’s meeting, Student Government Representative Chris Plampin suggested that the fence at the dog beach be moved closer to the water so that the dogs cannot escape. Director Porter responded that this was a good suggestion and it will be reviewed. However, the lake levels do fluctuate over the years and the amount of sand does change.
 
Commissioner Brault also stated he received an e-mail from Bill Fauntleroy regarding non-resident user fees at Tennis which was discussed at tonight’s Centennial meeting.
 
RECOGNITION OF VISITORS:
 
President Crowley stated that the Park District was happy to once again participate in the Student Government Program and to be represented by the students from St. Francis Xavier School. Deena Mitchell of the League of Women Voters addressed the Board and thanked the Park District for the support they have received over the last several years. This year the program was moved from the spring to the fall which meant the program is being held twice in 2007.
 
President Crowley administered the oath of office to the students participating in the Student Government Program:
 
Elected Officials:
Board President                                Jack Gordon
Board Vice President                       Brian Bredemann
Commissioner                                   Chris Plampin
Commissioner                                   Caelly Donahue        
Commissioner                                   Malcolm Hirsch
Commissioner                                   Danny Kovacevic
Commissioner                                   Nick Romer
 
Appointed Officials:
Director of Parks & Recreation       Kevin Burke
Supt. of Recreation & Facilities      Andrew Hrabe
Supt. of Parks & Planning                Tim O’Connor
Supt. of Finance & Personnel          Tom Buehler
 
Director Porter added that staff will be meeting with the students on October 10 and 31 to develop topics for the mock board meeting on November 6. Their attendance at tonight‘s meeting is the beginning of the program and staff looks forward to working with the students.
 
APPROVAL OF VOUCHER LIST:
 
Commissioner Brault moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,593,576.15, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
COMMITTEE REPORTS:
 
Financial Planning & Policy Committee – Committee Chair Brault stated the Committee met last month to review the updated five-year capital plan for Fiscal Year 2008. The anticipated expenses for 2008 were revised and the proposed lakefront study was included. The Committee also reviewed the recommended uniform budget increases for salaries and wages in the context of what was done historically as well as what increases other park districts are considering. The Committee agreed to use staff’s recommended increases for the 2008 budgeting process which will begin in November. Also reviewed were the technology updates and purchasing policies. In addition, a total of six Request for Proposals (RFPs) for auditing services have been received and a recommendation will be made to the Board next month.
 
Parks and Recreation  -- Committee Chair Wolff stated the Committee did not meet in September and the next meeting will be held on Monday, October 15. Commissioner O’Malley inquired as to when the year-end meeting with the Langdon Park neighbors was going to be held. Director Porter responded that it will most likely be held at the Committee’s November meeting to which the neighbors will be invited.
 


Commissioner Cohen stated that the Student Government Representatives in attendance tonight might be interested to know how much the storm damage cost the Park District. Director Porter responded that actual out-of-pocket expenses resulting from the storm on August 23 totaled approximately $125,000 to $150,000 with close to another $100,000 in lost revenue. The golf course was closed for two weeks, Centennial lost ice time, and the Lakefront operation lost revenue. Also, all of the Park District rental boats at the lakefront were damaged. In summary, actual total losses will be in the $250,000 range. A total of slightly over 200 trees have been lost and staff continues to fine more damage in the trees each day. One major issue at the golf course was that the flooding resulted in the loss of the turf in many areas and these areas will not recover until next spring.
 
Commissioner Brault asked how much of the $250,000 would be covered by insurance. Director Porter responded that insurance would cover approximately $40,000 to $50,000 and that tree damage is not covered by insurance.
 
Golf Operations – Committee Chair O’Malley stated that the Committee did not meet in September but will meet on Saturday, October 27. In addition, the Annual Golf Users Meeting will be held at the November Committee meeting.
 
Centennial Operations – Committee Chair Miller reported that the Committee met this evening. Year-end maintenance is almost completed at the Pool, and the Ice and Tennis operations are running smoothly. The Pool operation is making a change in the auditing company for the lifeguard evaluations. Staff will also be reviewing the non-resident fees for Tennis which will be discussed at the next meeting.
 
DIRECTOR’S REPORT:
 
Proposals for 2007 auditing services were opened this week. A total of six auditing firms submitted proposals and the Financial Planning & Policy Committee will be meeting on Tuesday, October 16, to review the three finalists. Commissioner Miller pointed out it was interesting to note that the auditing firm the Park District has used for the past 42 years did not submit a proposal.
 
The Mallinckrodt Park Dedication will be held on Sunday, October 21 beginning at 2 p.m. Included in the Board packet is an outline of some of the events to be held during the Centennial Anniversary year. The actual anniversary date is February 17, 1908 and the Park District is looking forward to another 100 years. Director Porter also pointed out that each Commissioner has received a mug tonight which has the Park District’s Centennial Anniversary logo on it.


NEW BUSINESS:
 
The Wilmette Harbor Association installed a new utility building approximately one year ago and their sanitary line runs across Metropolitan Water Reclamation District (MWRD) property. However, a portion of MWRD property located at the south entrance to Gillson Park is leased to the Wilmette Park District. As a result, the MWRD is asking the Park District to sign off on the lease permit. The sewer line has already been installed without disruptions.
 
Commissioner Miller moved and Commissioner Cohen seconded a motion to approve the Easement Agreement with the Metropolitan Water Reclamation District (“MWRD”) for the Sanitary Service for the Wilmette Harbor Utility Shed.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff;  voting No -- None. Absent – None.  Motion carried.
 
Commissioner Brault moved and Commissioner Cohen seconded a motion to appoint Commissioner Graham as delegate and Commissioner Wolff as alternate to represent the Wilmette Park District at the IAPD Annual business Meeting to be held on January 26, 2008.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff;  voting No -- None. Absent – None.  Motion carried.
 
Commissioner O’Malley moved and Commissioner Miller seconded a motion to adjourn to executive session for the purposes of review, approval, or release of minutes previously closed under the Open Meetings Act, for approval of the destruction of the verbatim audiotapes of closed sessions of the Board of Park Commissioners which took place not less than 18 months previously, and for the discussion of the employment of a specific employee of the District in accordance with Section 2(c)(21) and Section (c)(1) of the Open Meetings Act.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff;  voting No -- None. Absent – None.  Motion carried.
 
There being no further business to conduct, the meeting was adjourned at 7:47 p.m.
 
The meeting adjourned to executive session at 7:49 p.m.
 
The Regular Board Meeting was reconvened 8:30 p.m.
 


Commissioner Brault moved and Commissioner Miller seconded a motion to approve the minutes of the September 10, 2007 Executive Session.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O’Malley and Wolff; voting No -- None. Motion carried.
 
Commissioner Brault moved and Commissioner Miller seconded a motion to release to the public the executive session minutes of the April 9, 2007 Executive Session.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O’Malley and Wolff; voting No -- None. Motion carried.
 
Commissioner Brault moved and Commissioner Miller seconded a motion to approve the destruction of the verbatim audio recordings of the closed sessions of the Board of Park Commissioners of the Wilmette Park District held on November 14, 2005 and March 13, 2006 having first been determined by the Park Board that not less than 18 months have expired since the completion of the closed sessions, recorded, and minutes of the closed sessions meeting the requirements of subsection 2.06(a) of the Open Meetings Act have been approved by the Park Board, all in accordance with the applicable provisions of the Open Meetings Act.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O’Malley and Wolff; voting No -- None.  Motion carried.
 
There being no further business to conduct, the meeting was adjourned at 8:31 p.m.
 
 
 
Minutes approved November 12, 2007.