WILMETTE PARK DISTRICT
MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, JUNE 11th, 2007
_____________________________________________________________________
 
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President Crowley called the meeting to order at 7:36 p.m.
 
PRESENT:   President Jim Crowley, Commissioners Jim Brault, Diana Cohen, David Miller, Dennis O’Malley, Henry Wolff, Secretary/Director Terry Porter
 
STAFF:          Superintendents Grisamore, Lambrecht, and Wilson
 
ABSENT:      Commissioner Darrell Graham
 
OATH OF OFFICE:   Director Porter administered the oath of office to newly elected Board Member David Miller, after which Commissioner Miller took his seat at the dais.
 
APPROVAL OF MINUTES:
 
Commissioner Wolff moved and Commissioner Brault seconded a motion to approve the minutes of the May 14, 2007 Regular Meeting of the Retiring Board.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, O'Malley and Wolff;  voting No -- None. Absent – Commissioner Graham.  Motion carried.
 
Commissioner Cohen moved and Commissioner Miller seconded a motion to approve the minutes of the May 14, 2007 Annual Meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, O'Malley and Wolff;  voting No -- None. Absent – Commissioner Graham.  Motion carried.
 
Commissioner Wolff moved and Commissioner O’Malley seconded a motion to approve the minutes of the May 14, 2007 Regular Board Meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, O'Malley and Wolff;  voting No -- None. Absent – Commissioner Graham.  Motion carried.
COMMUNICATIONS & CORRESPONDENCE: President  Crowley acknowledged receipt of the following:
 
. . .       E-mail dated May 14, 2007 from Linda Stremmel stating objections to the trailer and porta potties at Langdon Beach.
 
. . .       E-mail dated May 14, 2007 from Susan Blakenbaker Noyes recommending that the Park District place simple, but judicious landscaping in the area of Langdon Beach where the trailer and porta potties are located to alleviate the concerns of residents.
 
. . .       E-mail dated May 15. 2007, from Mark Litin expressing concerns about the trailer at Langdon Park and stating that it diminishes the beachfront’s value.
 
. . .       E-mail dated May 15, 2007 from Linda Kahn Stremmel with a copy of Director Porter’s reply thanking Director Porter for his help in attempting to address the concerns regarding Langdon Beach.
 
. . .       E-mail dated May 18, 2007 from Shay Gallagher, 1204 Michigan Ave. stating opposition to putting up a fence at the property line of Langdon Beach.
 
. . .       E-mail dated May 21, 2007 from Cheryl Smith, 1121 Chestnut Ave.  thanking the Park District for listening to residents’ concerns regarding the trailer at Langdon Beach.
 
. . .       E-mail dated  May 21, 2007 Shay Gallagher, 1204 Michigan Ave. with a copy of Director Porter’s response to her first e-mail thanking Director Porter for his response, but stating that she is still opposed to any type of fencing at Langdon Beach.
 
. . .       E-mail dated May 25, 2007 from Kendra Olvany objecting to a fence being installed at Langdon Beach and recommending that less intrusive measures be taken to delineate the Park District’s beach from the private property.
 
. . .       E-mail dated May 28, 2007 from N. Libby, Glenview, IL objecting to establishing a fee beach at Langdon Park.
 
. . .       E-mail dated May 28, 2007 from Ed Palmer, 1 Crescent Place objecting to the fee beach at Langdon Park and recommending that fines for littering, after hours use, etc. be increased to solve the current problems.
 
. . .       E-mail dated June 3, 2007 from Alan George, 818 16th Street requesting that the Park District consider stricter rules for non residents at Gillson Park and that all parking within Gillson Park be reserved for residents only. 
 
. . .       E-mail and newspaper article received June 8, 2007 from Sue A. Leeson, 626 Forest Ave recommending that Langdon Beach be an “adults only” format as is done at a section of the Lake Forest Beach.
 
. . .       Letter dated June 5, 2007 from The Reverend Sarah Sarcher Butter requesting that the First Presbyterian Church of Wilmette be permitted to use the Wallace Bowl on Sunday, September 9, 2007 for their “First Festival.”
 
President Crowley referred all the correspondence to the Parks and Recreation Committee.
 
. . .       Letter dated June 5, 2007 from Residents of the 1300 Block of Elmwood Ave. regarding a piece of property adjacent to Shorewood Park that has become available for purchase and recommending that the Park District purchase the property as an addition to Shorewood Park.
 
President Crowley referred the letter to the Real Estate Committee.
 
APPROVAL OF VOUCHER LIST:
 
Commissioner Brault moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,746,812.53, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, O'Malley and Wolff;  voting No -- None. Absent – Commissioner Graham.  Motion carried.
 
COMMITTEE REPORTS:
 
Parks and Recreation  -- Committee Chair Wolff announced  that the new committee will hold its first meeting on June 20th, , and asked Director Porter to present the Parks and Recreation Committee report.
 
Director Porter reported that at the last Parks and Recreation Committee meeting, which was held on May 16th, the Committee heard from several neighbors in the Langdon Park area expressing concerns regarding the operational changes and the temporary structures installed at Langdon Park for the 2007 lakefront season.  After lengthy discussion, the Committee agreed to move the temporary trailer to the south side of the access road and to use a post and rope configuration rather than a chain link fence to identify the property line.  Director Porter noted that the Committee also agreed that the District will review the results of the operational changes at the end of the season, and that there will be meetings with the neighbors in the event that permanent structures are considered in the future.
 
Director Porter further reported that there was discussion about parking issues in the area, and the Committee agreed to review with the Village the possibility of parking restrictions on the streets in the vicinity of Langdon Park. He explained that staff has discussed the parking situation with the Village, and the Village’s position is that Wilmette residents only parking is not permitted because the streets are held in the public trust and parking must be available to all on an equal basis. Director Porter added that there was also discussion at the meeting about the possibility of permit parking, which is the type of parking that is similar to what is done at the Metra Station and the 4th and Linden Purple Line.  He explained that the difficulty with the permit parking approach is that parking is permitted only by permits issued to residents living within the restricted zone, which would not allow non residents and residents living outside the restricted zone to park on the streets in the Langdon Park neighborhood. Director Porter referred to a memo from the Village of Wilmette Corporation Counsel dated July 12, 1999 regarding Gillson Park, but the conditions would be the same at Langdon. 
   
Director Porter further reported that Langdon Beach began operations with staff in place on the Saturday before Memorial Day.  He noted that there is a designated swimming area and individuals using the beach must either show a beach pass or pay a daily fee.  The daily fees are the same as at Gillson Park and the same restrictions on coolers, alcoholic beverages, and dogs on the beach also apply.  Director Porter also noted that there have been some complaints from both residents and non residents that there is no longer a free beach available.  He added that while there has not yet been an extremely hot day, it does appear that enforcement of the rules and requiring a pass or a daily fee have had the desired effect of reducing inappropriate behavior at Langdon Park.
 
In response to a question from Commissioner Wolff, Superintendent Grisamore reported that as of this time, Langdon Beach has averaged about $600.00 per day in revenue which would represent approximately 100 patrons per day.  He also stated that there had been calls from some of the neighbors who indicated that they are pleased with the new arrangement.
 
After Director Porter concluded his report, there was further discussion regarding the parking issue at Langdon Park.  Commissioner Brault suggested that a parking sticker be sold for parking on the streets in the neighborhood similar to the daily pass which is used for parking at Gillson Park.
 
Golf Operations – Committee Chair O’Malley reported that the May meeting was cancelled and the new committee will be meeting on June 23rd.  He stated that the course is in excellent condition and getting a lot of play.  He noted that the Al McLean Tournament, which is an event for junior golfers between the ages of 11 and 18, is coming up and has a good enrollment.  Director Porter explained that this tournament has been held at the Wilmette Golf Course since the early 1970’s and was established by the parents of Al McLean, who was captain of the Northwestern University Golf Team.
 
Centennial Operations --  Committee Chair Miller announced that the new committee will hold its first meeting on Wednesday, June 27th.
 
Director Porter reported that projects are well underway at both Tennis and Ice.  The tennis courts have been painted and some color coating was done at the contractor’s expense due to paint having been spilled on the courts.  He stated that the courts look very good and Tennis Manager Darrell Smith is pleased with the results.  In addition, the carpeting has been put in at the Tennis facility and the installers are working their way down to the Ice facility.  The evaporative condenser has been set in place and is ready to be installed.  Director Porter stated that everything is on track for the work at the facilities to be completed on time.  Tennis camps begin on Monday, June 18th and the ice facility is scheduled to reopen on Monday, June 25th.
 
Financial Planning & Policy – Committee Chair Brault reported that the Committee met earlier this evening and reviewed the 2006 Audited Financial Statements.
 
Commissioner Brault moved and Commissioner Miller seconded a motion to accept the audited Financial Statements for the year ended December 31, 2006 as recommended by the Financial Planning and Policy Committee.
 
Commissioner Brault noted that the audit received an unqualified opinion and the management letter was “very clean”. 
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, O'Malley and Wolff;  voting No -- None. Absent – Commissioner Graham.  Motion carried.
 
Commissioner Brault further reported that the Committee discussed a commissioners e-mail policy.  The Committee will be recommending next month for Board consideration that all commissioners provide on the District’s website an e-mail address where they can be reached by the public. Each commissioner will decide what e-mail address they wish to provide, whether it be their business or personal e-mail address or if they wish to create one solely for the public’s use.
 
Commissioner Brault stated that the Committee spent a great deal of time talking about bond repayment.  Potential refinancing has become more expensive as interest rates have gone up.  The Committee is looking at several scenarios which will be driven in part by the District’s capital needs for the next year or two.  Commissioner Brault noted that the Committee will be holding a second meeting this month to look at the current resources to meet this year’s budget and next year’s budget.  The Committee hopes to have a recommendation for next month’s Board meeting.
 
DIRECTOR’S REPORT:
 
Director Porter reported that camps had begun earlier in the day.  He noted that the weather was perfect and that everything had gone very smoothly the first day. 
 
Director Porter further reported that the work at Mallinckrodt Park is still underway.  The electrical contractors are in the process of installing the wiring. The parking lot has been curbed and the sub base has been put in.  Director Porter stated that the goal is to have the dedication of the park in late September.  He added that the plan is that this would be the kick-off event for the Park District’s centennial celebration, which will take place in 2008.  The Committee working on the plans for the centennial celebration is thinking of naming the gazebo at the park the Centennial Gazebo in honor of the Park District celebrating 100 years of service to the community. 
 
Director Porter added that there will be several events during the year to celebrate the centennial and that the Committee is planning a new Park District logo to commemorate the milestone.
 
Commissioner Cohen suggested that a community picnic be held at Mallinckrodt for the dedication of the park and it was agreed this was a good idea.
NEW BUSINESS:
 
Commissioner Wolff moved and Commissioner Miller seconded a motion to approve the bid of Sheffield Press, Hammond, IN in the amount of  $66,100 for printing of 4 Leisure Time Guides, the Golf/Tennis Lottery Guide, the Summer Camp Guide, and the 100th Anniversary Guide.
 
Director Porter stated that Sheffield Press has done the Park District brochures for the past several years, and has held the line on pricing for the past three years.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, O'Malley and Wolff;  voting No -- None. Absent – Commissioner Graham.  Motion carried.
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve Ordinance 2007-O-6, AN ORDINANCE ADOPTING PREVAILING WAGE RATES TO BE PAID TO LABORERS, MECHANICS, AND OTHER WORKERS PERFORMING CONSTRUCTION OF PUBLIC WORKS FOR THE WILMETTE PARK DISTRICT.
 
Director Porter explained that each year in June, the Park District is required to pass the Prevailing Wage Ordinance.  This ordinance requires contractors who perform public works projects for the Park District to pay the prevailing rate of pay to their employees.  Director Porter noted that this ordinance does not apply to labor rates for Park District labor, only when an outside contractor is used. 
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, O'Malley and Wolff;  voting No -- None. Absent – Commissioner Graham.  Motion carried.
 
Commissioner Miller moved and Commissioner Wolff seconded a motion to approve  Resolution 2007-R-8., A RESOLUTION COMMEMORATING THE SERVICES OF SARI SCHOEN.
 
Director Porter announced that Sari Schoen, his Administrative Assistant for almost 18 years, is retiring from the Park District after over 19 years of service to the Park District.  This will be Sari’s last meeting. 
 
Director Porter read Resolution 2007-R-8, which commemorated Sari’s service over the past 19 plus years noting her attendance at all Board meetings and her preparation of the materials for the meetings, including minutes, resolutions, ordinances, and reports.  Sari was also responsible for the day to day administrative duties of the Director’s office in addition to interfacing with staff, the public, and Board members.  In addition, she was responsible for the coordination of the District’s financial assistance program. 
 
Director Porter and the Board wished Sari well in her retirement.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, O'Malley and Wolff;  voting No -- None. Absent – Commissioner Graham.  Motion carried.
 
Commissioner Miller moved and Commissioner Brault seconded a motion to adjourn to executive session for discussion of the employment of a specific employee of the District in accordance with Section 2(c)(1) of the Open Meetings Act.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, O'Malley and Wolff;  voting No -- None. Absent – Commissioner Graham.  Motion carried.
 
The Board adjourned to executive session at 8:15 p.m.
 
The regular meeting was reconvened at 8:56 p.m.
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the minutes of the executive session of May 14, 2007.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, O'Malley and Wolff;  voting No -- None. Absent – Commissioner Graham.  Motion carried.
 
There being no further business to conduct, the meeting was adjourned at 8:57 p.m.
 
 
 
                                                                                                                                                           
Secretary Porter                                                                    President Crowley
 
 
                                                Minutes approved on                                                , 2007
 
 
 
Minutes approved as amended on July 9, 2007.