WILMETTE PARK DISTRICT
MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MAY 14, 2007
_____________________________________________________________________
 
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
In President Miller’s absence, Vice President Crowley called the meeting to order at  7:30 p.m.
 
PRESENT:   Commissioners Jim Brault, Diana Cohen, Jim Crowley, Darrell Graham, Dennis O’Malley, Henry Wolff, Secretary/Director Terry Porter
 
STAFF:          Superintendents Grisamore,  Lambrecht and Wilson
 
ABSENT:      Commissioner David Miller
 
VISITORS:    George Kush
 
APPROVAL OF MINUTES:  Commissioner Wolff moved and Commissioner O’Malley seconded a motion to approve the minutes of the Regular Board Meeting of April 9, 2007.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham,  O'Malley and Wolff;  voting No -- None.   Absent – Commissioner Miller. Motion carried.
 
RESOLUTION 2007-R-6:   Commissioner Wolff moved and Commissioner O’Malley seconded a motion to approve Resolution 2007-R-6, A RESOLUTION COMMEMORATING THE SERVICES OF GEORGE A. KUSH, Jr.
 
President Crowley announced the retirement of Business Manager/Board Treasurer George Kush, and asked that Commissioner Cohen read the resolution commemorating Mr. Kush’ s service with the Wilmette Park District.
 
Commissioner Cohen read the Resolution which outlined Mr. Kush’s accomplishments during his Park District tenure.  He served as Business Manager of the Park District for 22 years during which time, he supervised the Administration Office and administered payroll and personnel procedures. He also served as Treasurer of the Board of Commissioners and staff liaison to the District’s Financial Planning and Policy Committee.  The Resolution noted that his attention to detail and his organizational skills have been the hallmarks of his excellent tenure and that his outstanding work related to financial reporting and controls has been a major accomplishment for the District, resulting in several upgrades of the District’s bond rating which produced very favorable financing opportunities for Park District projects. The Resolution further noted  that during his 22 years of service, Mr. Kush was instrumental in the Park District’s continuous growth and enhancement of recreational services and facilities provided to the community through his efforts on the financial aspects of construction of the Lakeview Center, the Community Recreation Center, the Family Aquatic Center, the replacement of the golf clubhouse, and the Mallinckrodt project, which were to a great extent made possible through his work with financial consultants to achieve financing methods which would not have a major impact on the taxpayers of Wilmette.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, O'Malley and Wolff;  voting No -- None.  Absent – Commissioner Miller.  Motion carried.
 
Mr. Kush thanked the Board for their kind words and stated that he was appreciative of the support he had received from Park Board members and Park District staff.  He added that he had found his career with the Park District to be challenging at times, but always interesting and even fun, and he has many great memories of his tenure.  He stated that he especially wished to thank Terry Porter for his support and friendship.
 
There being no further business to conduct, Commissioner Wolff moved and Commissioner O’Malley seconded a motion to adjourn sine die.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, O'Malley and Wolff;  voting No -- None.   Absent – Commissioner Miller.  Motion carried.
 
The meeting was adjourned sine die at 7:37 p.m.
 
 
MINUTES APPROVED JUNE 11, 2007



 

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WILMETTE PARK DISTRICT
MINUTES OF THE ANNUAL MEETING OF THE BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL MONDAY, MAY 14, 2007
_____________________________________________________________________
 
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
Board Secretary Terry Porter called the Annual Meeting to order at 7:37 p.m.
 
PRESENT:   Commissioners Jim Brault, Diana Cohen, Jim Crowley, Darrell Graham, Dennis O’Malley, Henry Wolff, Secretary/Director Terry Porter
 
STAFF:          Superintendents Grisamore, Lambrecht, and Wilson
 
ABSENT:      Commissioner David Miller
 
OATH OF OFFICE:
 
Secretary Porter administered the oath of office to Commissioners Crowley, Graham, O’Malley, and Wolff.
 
ELECTION OF OFFICERS:
 
Secretary Porter entertained nominations for the Office of President.
 
Commissioner Wolff nominated Commissioner James P. Crowley for the Office of President.
 
There being no further nominations, Commissioner Wolff moved and Commissioner Brault seconded a motion that the nominations be closed and that James P. Crowley be unanimously elected to the Office of President.
 
By a voice vote, voting Yes – All; voting No – None.  Motion carried.
 
President Crowley thanked the Board for their support, and became Chair of the meeting. 
 
President Crowley entertained nominations for the Office of Vice President.
 
Commissioner Wolff nominated Commissioner Dennis G. O’Malley for the Office of Vice President.
 
There being no further nominations, Commissioner Wolff moved and Commissioner Brault seconded a motion that nominations be closed and that Dennis G. O’Malley be unanimously elected to the Office of Vice President.
 
By a voice vote, voting Yes – All; voting No – None.    Motion carried.
 
APPOINTMENT OF OFFICERS AND DIRECTOR:  Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the appointment of Terrence C. Porter to the office of Secretary.
 
By a voice vote, voting Yes – All; voting No – None.  Motion carried.
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the appointment of Terrence C. Porter as Director of Parks and Recreation.
 
By a voice vote, voting Yes – All; voting No – None.  Motion carried.
 
Commissioner Wolff moved and Commissioner Brault seconded a motion to approve the appointment of Stephen P. Wilson to the office of Treasurer.
 
By a voice vote, voting Yes – All; voting No – None.  Motion carried.
 
There being no further business to conduct, the meeting was adjourned at 7:42 p.m.
 
 
MINUTES APPROVED JUNE 11, 2007



 

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WILMETTE PARK DISTRICT
MINUTES OF THE REGULAR MEETING OF THE BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL MONDAY, MAY 14, 2007
_____________________________________________________________________
 
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President Crowley called the meeting to order at 7:45 p.m.
 
PRESENT:   President Jim Crowley, Commissioners Jim Brault, Diana Cohen, Darrell Graham, Dennis O’Malley, Henry Wolff, Secretary/Director Terry Porter
 
STAFF:          Superintendents Grisamore, Lambrecht, and Wilson
 
ABSENT:      Commissioner David Miller
 
VISITORS:    Stasha Rosenthal
 
COMMUNICATIONS & CORRESPONDENCE: President Crowley acknowledged receipt of the following:
 
. . .       Copy of Internet Article outlining problems with skate parks from Jane Campbell, 126 4th  Street with a note stating that she is against a skate park in Wilmette.
 
. . .       E-mails dated May 6, 2007 and May 8, 2007 from Cheryl Smith, 1121 Chestnut thanking the Park District for taking steps to correct the overcrowding and inappropriate use of Langdon Park, but objecting to the trailer that is being used at the park.
 
. . .       E-mail dated May 7, 2007 from Jennifer Roth, 116 Ninth Street stating concerns over the trailer at Langdon Park.
 
. . .       E-mail dated May 7, 2007 from Linda Steen, 1015 Ashland Ave. stating that while she is happy that Langdon Beach will be controlled by the Park District, she is upset over the unsightly trailer at the entrance to the beach.
 
. . .       E-mail dated May 7, 2007 from Laura Tolbert, Chestnut Ave. commending the Park District on responding to the neighbors requests for changes at the Langdon Park Beach.  She suggests that a large temporary sign be posted on the hillside road informing of the changes this year and that there be more publicity about the changes in local papers, etc.
 
. . .       E-mail dated May 8, 2007 from Brenda Smail, 1133 Ashland Avenue stating disappointment with the trailer that is being used at Langdon Park for the summer.
 
. . .       E-mail dated  May 9, 2007 from Bev Pinaire, 336 Central Ave. stating that the trailer at Langdon Park is an eyesore and an embarrassment to the community.
 
. . .       E-mail dated May 10, 2007 from Jeff & Mindy Douthit, 1337 Ashland Ave. thanking the Park District for taking control of Langdon Park beach, but stating objections to the trailer at the entrance to the beach.
 
. . .       E-mail dated May 11, 2007 from Barrie Dekker, 831 Ashland Ave. objecting to the trailer at Langdon Park beach.
 
President Crowley referred the correspondence regarding Langdon Park to the Parks and Recreation Committee.
 
RECOGNITION OF VISITORS:
 
President Crowley recognized Stasha Rosenthal, 430 Beverly Drive who stated that he was in attendance to express his concerns about irresponsible and sometimes dangerous driving patterns at Community Playfield in the parking lot and in the areas accessing the athletic fields.  He has seen many occasions when drivers are driving too fast for the conditions in the area and ignoring pedestrians and stop signs.  It is a problem,  especially in light of the fact that due to the sports programs taking place at the park, there are always many children present.  Dr. Rosenthal stated that he is aware that this is more of a police matter, however, he felt that perhaps the Park District could find some way to alleviate the problems.
 
During discussion, President Crowley stated that the Park District would be in contact with Police Chief George Carpenter regarding the situation and would look into trying to alleviate the problems.  He thanked Dr. Rosenthal for taking the time to come to the meeting to discuss his concerns. 
 
APPROVAL OF VOUCHER LIST:
 
Commissioner Brault moved and Commissioner O’Malley seconded a motion to approve the Voucher List in the amount of $1,773,958.84, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, O'Malley and Wolff;  voting No -- None.   Absent – Commissioner Miller.  Motion carried.
 
COMMITTEE REPORTS:
 
Parks and Recreation – Committee Chair Cohen reported that the Committee met on April 25th at which time CRC Manager Kathy Bingham reported on Henry Lotowski’s retirement from the CRC maintenance staff and that a part time staff member from the Parks Department staff has been hired to replace Henry.  Ms. Bingham also reported on the replacement of office furniture, the summer camp directors meeting and camp orientation for approximately 275 counselors.  In addition, it was noted that this is the first year that the Great Gillson Camp has not been filled by this time with 30 openings still remaining.  This is attributed to the retirement of Dick Miller, who was an extremely popular teacher and camp director.
 
Commissioner Cohen noted that there were also reports on CRC management staff doing CPR training for CRC staff as well as for Tennis and Golf staff.  In addition, the Committee was advised of a program sponsored in conjunction with the Village’s Community Relations Commission called Asian Heritage Festival, the first program of which was held on May 12 and the Go Green Wilmette environmental workshop held on May 1st which featured discussion rooms on various initiatives to improve the environment.  Director Porter noted that this event was very successful.  Commissioner Cohen further noted that Kathy Bingham stated that although she had not received negative comments about the condition of the CRC parking lot, patching of the pot holes was needed.  The Committee discussed the cost of repairing or resurfacing the parking lot, which would be approximately $500,000 and the use of non referendum bond authority beginning in 2008-09 to do the project. 
 
Commissioner Cohen further reported that Lakefront Manager Bill Miller reported on grading work done at the swimming and sailing beach.  He also noted that 80% of the sailing beach boat spaces had been sold at that time and that there are plans for landscaping work to be done around the beach house to eliminate bees.  In addition, Mr. Miller reported that bookings at Lakeview Center are good and he is in the process of ordering supplies and equipment for Langdon Beach.  Commissioner Cohen added that Commissioner Graham had questioned the use of Gillson Park by outside groups.  He explained that over a previous weekend, he witnessed a group of rugby players setting up a field with fences and playing a game which caused damage to the turf from their spikes.    The Committee held discussion on group usage of all public parks.  It was noted that the Park District issues permits for park use at Community Playfield and Avoca Park, mostly involving soccer.  It was also noted that this group was not given permission to use the area, however, because the area was not reserved by a permitted group, usage was allowed by Park District Code.  The Committee felt that if the group was fencing off an area and not just using cones, like most players, they were acting beyond what is allowed.  Commissioner Graham recommended that the District consider limiting use of fields in park areas in the spring to protect the turf.
 
Commissioner Cohen reported that under the New Business section of the meeting, Commissioner Brault stated that the improvements at Thornwood Park were fine, but that he felt that the benches for the players were not long enough and should be lengthened.  In response to a question from Commissioner Cohen, Superintendent Lambrecht reported that new dog signage is on order for Gillson Park.  Superintendent Grisamore updated the Committee on Langdon Beach.  He explained that the temporary beach house will be located halfway down the bluff for better visibility of the beach area.  He also noted that staff is having problems with Commonwealth Edison in getting electricity to the site.  It may be necessary to begin the season with temporary or no power.  Superintendent Grisamore reported that residents in the area have requested that a sign be put up announcing the opening of the “pay beach” to alert current and former users of what is planned.  He stated that staff will install the signage soon.
 
The Committee also reviewed the operation of the new Lakeview Grill which will be open for lunch for park users and guests from 11:00 a.m. to 2:00 p.m. Monday through Friday.  Fliers will be posted in Park District facilities and a mailer is being sent to Chamber of Commerce members.  Free one hour parking will be allowed for users of the Grill.
 
Commissioner Cohen concluded her report by stating that Superintendent Grisamore and Lakefront Manager Bill Miller discussed the idea of adding some type of structure at two or three locations along the overlook similar to the shade structure used at the entrance gates to Gillson for use by beach staff to help control swimming at the overlook area.  Staff will discuss this issue with Parks Superintendent Lambrecht and report back to the Committee with ideas at the next meeting.  It was also noted that staff is in the process of securing through the Wilmette Police Department off-duty police officers for the overlook area beginning on opening weekend and continuing on weekends throughout the summer.
 
Golf Operations --  Commissioner Wolff reported that the Committee met on April 28th .  There was discussion regarding the number of rounds played up to that point, which was a total of 2,844.  The total number was down 1,377 compared to the prior year at the same time due to the poor weather conditions.  However, the total was up two rounds from 2005.   Commissioner Wolff noted that at the time of the meeting, memberships totaled 505 with more coming in every day. 
 
Commissioner Wolff further reported that the new range ball machine, which accepts tokens, cash or a pre-loaded key card is now in operation.  The machine will dispense small, medium and large buckets of balls.  He also noted that there has been a problem with the functioning of the e-mail confirmations of tee times, which should be corrected soon.
 
In response to a question from Commissioner Brault about golf course conditions, Director Porter explained that golf course maintenance staff is currently working on areas which require repair.  Rolls of sod are being kept at the 18th fairway and it is estimated that the work will be completed and the area under repair will reopen within about ten days.
 
Centennial Operations – Commissioner O’Malley reported that the Committee met prior to tonight’s meetings.  Two bid approvals were on the agenda.
 
Commissioner O’Malley moved and Commissioner Cohen seconded a motion to approve the bid of Cover LLC , Chicago, IL in the amount of $59,895.02 to provide and install carpeting at Centennial Park as recommended by the Centennial Operations Committee.
 
Superintendent Lambrecht explained that this carpeting is for the ice rink lobby and the main lobby behind the staircase.  It does not include the multi purpose room or the balcony overlooking the ice lobby.  He noted that this will be an industrial type of carpeting, which is different from what is currently in these areas. 
 
Commissioner O’Malley noted that this work will be done when the facility is closed for repairs after the conclusion of the ice show.
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, O'Malley and Wolff;  voting No -- None.  Absent – Commissioner Miller.  Motion carried.
 
Commissioner O’Malley moved and Commissioner Cohen seconded a motion to  approve the bid of L. Marshall, Inc., Glenview, IL in the amount of $198,811,00 to make repairs to the roof at Centennial Park as recommended by the Centennial Operations Committee.
 
Director Porter explained that the repairs for the Tennis roof are to the flat roofs at the peaks at the very top of the tennis modules.  The Ice work is at the south end of the building in the area where the Evaporative Condenser is located. He noted that this is a project that has been deferred for a number of years.  A total of $136,000 was budgeted for this project.  Two bids were received.  The low bid is approximately $63,000 over budget. 
 
Commissioner O’Malley stated that there had been extensive discussion at the Committee meeting regarding this bid since it came in quire a bit over budget.  However, this was the lower of the two bids which were received, and staff is recommending acceptance of the bid.  Commissioner Brault noted that in order to compensate for the higher cost of the roof, two projects will be deferred, namely seal coating work in the Centennial parking lot budgeted at $22,000 and the Earlywine Tot Lot work budgeted at $60,000.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, O'Malley and Wolff;  voting No -- None.  Absent – Commissioner Miller.  Motion carried.
 
Commissioner Wolff referred to an article he had read in the Wilmette Life regarding the hockey associations’ interest in building a privately funded ice rink in a planned shopping center.  He felt that the Ice Task Force should have formally notified the Park District if they are no longer interested in building a second rink either at Centennial or West Park.
 
Commissioner Brault stated that the Associations are attempting to find the most favorable alternative, and at the moment, are looking at another option.  The deal has not been finalized, and they are still evaluating the possibility of adding a second sheet of ice, either at Centennial or West Park. It does appear, however, that the Associations are looking more towards  the privately financed operation. 
Director Porter explained that the ice that would be used at this facility would be a supplement to ice purchased by the Wilmette Hockey Association at Centennial. 
 
DIRECTOR’S REPORT:
 
Director Porter reported that the zoning hearing for the skate park was held on April 18th.  There was enough time for residents to cross examine only the traffic consultant,  and the hearing was continued to May 23rd.  He also noted that it has been determined that the traffic count at the CRC decreases as there is a reduction of the indoor use of the facility.  This decrease offsets the need for additional parking for the baseball season.
 
Director Porter also reported that work on Mallinckrodt Park is well underway.  The basic work on the parking lot has been completed.  He noted that there was a leak from a sprinkler head in the third floor of the south wing of the Mallinckrodt Building, which caused some damage to the Park District space.  The damage will be covered by an insurance claim through the Pickus Companies.
 
Director Porter updated the Board on the current status of rounds played at the golf course.  He stated that through the last weekend, the number of rounds down from last season now stands at approximately 360.    He noted that there has been a significant decrease in the non resident 18 hole and twilight play categories.
 
NEW BUSINESS:
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve Ordinance 2007-O-5, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE DISPOSAL OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL.
 
Director Porter explained that the property in question is a 1996 Ford Taurus with approximately 115,000 miles.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham,  O'Malley and Wolff;  voting No -- None.   Absent – Commissioner Miller.  Motion carried.
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve Resolution 2007-R-7, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (CAROL FARRELL).
 
Director Porter explained that this resolution authorizes the Wilmette Park District to intervene in a property tax appeal.  He noted that the Park District becomes involved only if the proposed decrease in assessed evaluation exceeds $100,000.  The Park District participates in a Cooperative with the Village of Wilmette, New Trier High School, and either School District #39 or #37 depending on the location of the property in question.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham,  O'Malley and Wolff;  voting No -- None.   Absent – Commissioner Miller.  Motion carried.
 
Commissioner O’Malley moved and Commissioner Cohen seconded a motion to  approve a contribution in the amount of $275.00 to the Chicago Metropolitan Agency for Planning (CMAP). 
 
Director Porter explained  that the Northeastern Illinois Planning Commissioner is now affiliated with the Chicago Metropolitan Agency for Planning (CMAP). The Park District has contributed $275.00 to this organization in the past as there has been information and maps provided by this group to the Park District over the years. 
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham,  O'Malley and Wolff;  voting No -- None.   Absent – Commissioner Miller.  Motion carried.
 
President Crowley stated that he wished to pay tribute to the late Bill Lambrecht, Sr., who had recently passed away.  He noted that Mr. Lambrecht served on the Park Board for many years and was Board President for several terms.  He was a commissioner when the Park District took over the Recreation Department from the Village and was instrumental in the expansion of facilities and recreational opportunities for the community.  Mr. Lambrecht was highly respected in Wilmette as a community activist and business man, and he will be remembered well and missed.  President Crowley offered the Board’s condolences to Mr. Lambrecht’s family and friends.
 
Commissioner Cohen moved and Commissioner Brault seconded a motion to adjourn to executive session for discussion of the employment of a specific employee of the District in accordance with Section 2(c)(1) of the Open Meetings Act.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham,  O'Malley and Wolff;  voting No -- None.   Absent – Commissioner Miller.  Motion carried.
 
The meeting adjourned to executive session at 8:27 p.m.
 
The regular meeting was reconvened at 9:16 p.m.
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the minutes of the executive session of April 9, 2007.            
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham,  O'Malley and Wolff;  voting No -- None.   Absent – Commissioner Miller.  Motion carried.
 
There being no further business to conduct, the meeting was adjourned at 9:17 p.m.
 
 
 
MINUTES APPROVED JUNE 11, 2007