WILMETTE PARK DISTRICT
MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, APRIL 9, 2007
_____________________________________________________________________
 
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President Miller called the meeting to order at  7:30 p.m.


 

PRESENT:   President David Miller, Commissioners Jim Brault, Diana Cohen, Jim Crowley, Darrell Graham, Dennis O’Malley, Henry Wolff, Secretary/Director Terry Porter


 

STAFF:          Business Manager George Kush, Superintendents Grisamore and Lambrecht


 

APPROVAL OF MINUTESCommissioner Crowley moved and Commissioner Wolff seconded a motion to approve the minutes of the Regular Board Meeting of March 12, 2007. 


 

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
COMMUNICATIONS & CORRESPONDENCE: President Miller acknowledged receipt of the following:
 
. . .       Letter dated March 16, 2007 from Sally S. Mann, 2710 Lincoln Lane regarding placing umbrellas at the north side of the pool. 
 
President Miller referred the letter to the Centennial Operations Committee.
 
. . .       E-mail dated April 5, 2007 from Thomas Kessler, 1718 Lake Ave stating that the improvements to the baseball fields at Thornwood Park are necessary and urging the Park District to proceed with the work.
 
. . .       E-mail dated April 6, 2007 from Jeff Later, 1009 Elmwood supporting the improvements to the baseball diamonds at Thornwood Park.
 
. . .       E-mail dated April 8, 2007 from Jeffrey Kost, 2319 Thornwood Ave., stating that the added safety features planned for the Thornwood Park baseball diamonds are necessary and urging the Park District to implement them.
 
. . .       E-mail dated April 9, 2007 from Diane Hughes Schaffner, 2413 Thornwood Ave. objecting to the continuation of the concrete plans at the Thornwood Park baseball diamonds.
 
Commissioner Brault reported that he had received several e-mails supporting the improvements to the baseball fields at Thornwood Park .
 
APPROVAL OF VOUCHER LIST:
 
Commissioner Brault moved and Commissioner O’Malley seconded a motion to approve the Voucher List in the amount of $992,156.94, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
COMMITTEE REPORTS:
 
Parks and Recreation – Committee Chair Cohen reported that the Committee met on March 21st.  The Committee reviewed a letter from Terri Lorenz regarding the construction of a gazebo or shelter at Thornwood Park.  Mr. Lorenz was in attendance at the meeting and thanked the Park District for supporting the very successful summer programs which were staged at Thornwood Park by the neighbors.  Commissioner Cohen explained that currently the neighbors are renting a stage for the performances, which costs about $5,000 and the money which would be saved if there was a permanent structure could be used towards programs expense.  Mr. Lorenz stated that the neighbors would like the opportunity to raise funds for this project.  Mr. Lorenz also noted that the gazebo or shelter could be used for other community  programs, such as the Library’s Stories in the Parks, and neighborhood events.  The Committee directed staff to work with the organizers to develop costs and location for the project.  In response to Mr. Lorenz’ request for financial assistance from the Park District, the Committee stated that the District could supply staff to construct the shelter/gazebo.
 
Commissioner Cohen moved and Commissioner O’Malley seconded a motion to approve an agreement between the Wilmette Park District and the Wilmette Baseball Association for field use for the 2007 baseball season as recommended by the Parks and Recreation Committee.
 
Commissioner Cohen explained that 2006 was the first year that infield maintenance was provided through the Wilmette Baseball Association rather than by Park District staff.  She noted that both the Park District and the Baseball Association were satisfied with the arrangement.  Commissioner Cohen reported that in 2006, the District subsidized the house league program by $40,000.  Representatives of the Baseball Association attended the last Parks and Recreation Committee meeting.  They indicated that they had spent close to $110,000 for field maintenance in 2006 and asked the Park District to consider a fifty percent contribution with a Park District cap of $55,000. The Committee held discussion and concluded that  this was a significant departure from the prior agreement, and to make a change at the last minute before the start of this year’s season was impractical.  Commissioner Cohen stated that the Committee agreed to recommend that the subsidy to the WBA to provide house league services be increased by four percent to a total of $41,600. 
 
Director Porter added that other than the modest increase in subsidy provided to the Association, the terms of the remainder of the agreement remain the same. He stated that the Committee did agree to further discussion of the subsidy issue with the Baseball Association during the current season after more facts have been gathered to get a better idea of the annual costs to provide field maintenance.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
Commissioner Cohen further reported that staff had reviewed a proposal from Northwest Passage regarding the operation of a kayak instructional facility at Gillson Park.  Staff believes that parking would be a problem and also that signage or other structures promoting the facility would be inappropriate.  Commissioner Cohen noted that staff also had concerns regarding safety and management and conflicts with the Park District’s camp programs using the same areas.  After discussion, the Committee concurred that the Northwest Passage request should be denied.
 
Golf Operations --   Committee Chair O’Malley reported that the golf course opened on March 24th.  Due to excellent weather the first week of the season, a total of 919 rounds of golf were played.  The lottery was finished and there are a total of 62 teams.  Weekend times begin April 21st. There are currently 126 entrants in the Al McLean Junior Tournament.  Commissioner O’Malley further reported that the driving range is open and that the golf course is in generally good condition.
 
Commissioner O’Malley moved and Commissioner Crowley seconded a motion to approve the bid of Commercial Turf and Tractor, Chillicothe, Missouri in the amount of $26,640 to supply an Aerator for golf course maintenance.
 
Director Porter explained that this is a new piece of equipment which will be used on all parts of the golf course.  The aerator will replace the use of a service which cost $2,500 for each use on the greens only.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
Commissioner O’Malley moved and Commissioner Crowley seconded a motion to approve the bid of Burris Equipment, Waukegan, IL in the amount of $16,234.00 to supply a tractor for golf course maintenance.
 
Director Porter explained that this is a replacement for a piece of equipment which has a life of about twenty years.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
Centennial Operations – Committee Chair Crowley reported that the Committee met on March 12th.  The Committee discussed a request from Ms. Sally Mann for the installation of additional umbrellas on the east side of the lap pool.  Staff was directed to prepare a cost estimate for completing the project as it would be necessary to cut back the berm, install a retaining wall and increase the deck size to accommodate the umbrellas.
 
Commissioner Crowley further reported that as of now, 192 applications have been received for the tennis court lottery and it is anticipated that most of the available times will be filled.  He also noted that tennis camp registrations are going very well and that Tennis Manager Darrell Smith reported that this is the first time that there have been over 1,000 students enrolled in lessons. 
 
Commissioner Crowley noted that the ice show is scheduled for May 18-20.  He stated that this is an event which is well received every year.  After the ice show, the facility will be closed for repair and remodeling work and will re-open in mid June.  It was also noted that Ice Manager Terry Juliar is in negotiations for a 50 inch plasma TV to be placed in the lobby which would give information about Park District activities. It would also display some advertising, which would generate a moderate source of income.  Mr. Juliar is contacting other park districts which have this service to learn more about how  it is utilized and received by patrons.  He will also check to see if there are other companies which provide this service.
 
Commissioner Crowley moved and Commissioner Wolff seconded a motion to approve the bid of RMC, Inc., Bensenville, IL in the amount of $69,665.00 to supply an Evaporative Condenser Replacement for the Ice Rink as recommended by the Centennial Operations Committee.
 
 
Commissioner Cohen  inquired as to the purpose of this piece of equipment.
 
Superintendent Lambrecht explained that it provides cooling for refrigeration, which is part of the process of making ice.  He noted that the current evaporative condenser is 33 years old.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
DIRECTOR’S REPORT:
 
Director Porter reported that the Skate Park zoning hearing is scheduled for April 18th.    The application has been submitted and all neighbors within 250 feet of the entire park have been notified via certified mail.  The application includes a sound study report, a parking report, and a property impact study. 
 
Director Porter noted that the consolidated election is scheduled for April 17th.  He explained that the law is changed this year and that the canvass of votes is no longer the Park District’s responsibility.  The County will handle the vote count and declare the winners.
 
Director Porter announced that Business Manager George Kush is retiring after 22 years of excellent service to the District.  Mr. Steve Wilson will begin as Superintendent of Finance and Personnel on May 7th.  
 
President Miller stated that both he and Director Porter have had numerous requests from Wilmette residents to access commissioners directly either through e-mail or by phone. President Miller reported that he had a lengthy discussion with a resident who stated that the Park District is the only local governmental agency whose Board members do not list t their personal e-mails and /or phone numbers for public access.
 
It was agreed to refer this issue to the Financial Planning and Policy Committee.
 
Director Porter noted that due to Commissioner Marcus’ retirement from the Board, there are vacancies on the Parks and Recreation Committee and the Centennial Operations Committee.  President Miller appointed Commissioner Graham to serve on both committees.
 
NEW BUSINESS:
 
Commissioner Crowley moved and Commissioner Wolff seconded a motion to authorize staff and the Park District Attorney to open negotiations with U.S. Cellular and T Mobile for a license agreement to place cellular equipment on the chimney at the Mallinckrodt property.
 
Director Porter explained that two firms have expressed interest in the use of the chimney at Mallinckrodt as a host site for telecommunications equipment.  U.S. Cellular and T Mobile are the two providers which have shown a strong interest. He noted that total annual revenue in the first year is estimated to be in the $60,000 range and any agreement would include an annual increase in the fee.
 
During discussion, Commissioner O’Malley suggested that the Park District should maximize use of the chimney by seeking two more providers to raise the revenue to $120,000 per year.  Director Porter explained that the chimney would have to be evaluated to see if the structure could hold that much equipment.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
Commissioner Crowley moved and Commissioner Wolff seconded a motion to approve Ordinance 2007-O-4, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL.
 
Director Porter explained that the equipment in question is an Administration vehicle which has been replaced this year and was a budgeted item. 
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
Commissioner O’Malley moved and Commissioner Crowley seconded a motion to adjourn to executive session for the purposes of review, approval, or release of minutes previously closed under the Open Meetings Act, for approval of the destruction of the verbatim audiotapes of closed sessions of the Board of Commissioners which took place not less than 18 months previously, and for the discussion of the employment of a specific employee of the District in accordance with Section 2(c)(21) and Section 2(c)(1) of the Open Meetings Act.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
The meeting was adjourned to executive session at 8:10 p.m.
 
The regular meeting was reconvened at 8:50 p.m.
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the minutes of the executive session of March 12, 2007.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to authorize release to the public the executive session minutes of June 12, 2006, September 11, 2006, October 9, 2006, December 4, 2006, and March 12, 2007.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to authorize the release of a portion of the minutes of November 13, 2006 after having determined that as to that portion of the minutes, a need for confidentiality no longer exists.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
Commissioner Cohen moved and Commissioner Wolff seconded a motion to approve destruction of the verbatim audio recordings of the closed sessions of the Board of Park Commissioners of the Wilmette Park District held on March 14, 2005 and June 13, 2005 having first been determined by the Park Board that not less than 18 months have expired since the completion of the closed sessions, meeting the requirements of subsection 2.06(a) of the Open Meetings Act .
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
There being no further business to conduct, the meeting was adjourned at 8:55 p.m.
 
 
 
MINUTES APPROVED ON MAY 14, 2007