WILMETTE PARK DISTRICT
MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MARCH 12, 2007
_____________________________________________________________________
 
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President Miller called the meeting to order at  7:30 p.m.


 

PRESENT:   President David Miller, Commissioners Jim Brault, Diana Cohen, Jim Crowley, Darrell Graham, Dennis O’Malley, Henry Wolff, Secretary/Director Terry Porter


 

STAFF:          Superintendents Grisamore and Lambrecht


 

VISITORS:    Michaelle Bamberger, Irv Leavitt (Wilmette Life)
 
APPROVAL OF MINUTES:           Commissioner Crowley moved and Commissioner Wolff seconded a motion to approve the minutes of the Regular Board Meeting of February 12, 2007.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.
 
APPOINTMENT OF COMMISSIONER:
 
Commissioner Crowley moved and Commissioner Wolff seconded a motion to appoint Darrell J. Graham to fill the current Board vacancy through the May 14, 2007 Regular Board Meeting of the current Board of Park Commissioners.
 
President Miller explained that there is currently a vacancy on the Park Board since  Richard Marcus retired from the Board in January of 2007 with over two years remaining on his term. He noted that the resignation came in sufficient time to allow for the vacancy to be filled through the April 17th Consolidated Election.   Darrell Graham, the candidate running for the two year term, is unopposed in the election. President Miller stated that since it is in the best interests of the Park District to operate with a full board, it is recommended that Mr. Graham be appointed to serve as commissioner for the next two Regular Park Board meetings through the election.
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.
 
President Miller administered the oath of office to Mr. Graham and he took his place on the dais.
 
COMMUNICATIONS & CORRESPONDENCE: President Miller acknowledged receipt of the following:
 
. . .       Letter from Sharon Uhlemann, 1605 Elmwood regarding fitness center rates for seniors. 
 
President Miller noted that this issue has already been referred to and discussed by the Parks and Recreation Committee at their February meeting.
 
. . .       E-mail dated March 12, 2007 from Mary Quirke, 702 Washington Ave. expressing concerns about the increase in the junior golf fees.
 
President Miller referred the letter to the Golf Operations Committee
 
. . .       Petition to Park Board received March 12, 2007 with 68 signatures requesting that the name “Mallinckrodt” be retained for the park.
 
President Miller explained that the deadline for submitting names for the park at Mallinckrodt was March 2, 2007.  He noted that later in the meeting, the Board will be voting on a recommendation for the name of the park at Mallinckrodt.
 
APPROVAL OF VOUCHER LIST:
 
Commissioner Brault moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,515,751.46,  a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.


 

COMMITTEE REPORTS:
 
Parks and Recreation – Commissioner Cohen reported that the Committee met on February 21st.  She reported on several pieces of correspondence which were reviewed at the meeting.
 
A letter from Sally Mann requested free access to the walking track at the Fitness Center Club and she also felt that walking paths should be added around the perimeter of Community Playfield and Gillson Park. Ms. Mann was in attendance to talk with the Committee. Commissioner Cohen stated that the Committee asked staff to develop cost estimates for constructing the walks at Gillson Park and Community Playfield.  
 
The Committee reviewed a letter from Michael Grossman requesting the addition of a basketball standard in the parking lot at the Community Recreation Center.  Staff and the Committee concurred that the parking lot at the CRC is not a good location for a basketball standard.
 
A letter from Richard Beem expressing his dissatisfaction with the memorial markers placed at trees in the parks was discussed. Commissioner Cohen reported that staff was directed to develop a report on the issue, including possible alternatives to placing the markers at trees in the parks.
 
The final letter discussed by the Committee was from Sharon Uhlemann regarding fees for the fitness center.  Ms. Uhlemann was in attendance and stated that she believed that the cost for a single membership at the Centre Fitness Club should be one half of a couple’s membership.  Commissioner Cohen stated that Superintendent Grisamore would be looking at the rate schedule to see if there are alternative ways to calculate the fees.
 
Commissioner Cohen further reported that a representative from Northwest Passage was present to elaborate on a letter the organization had submitted for review requesting that they be allowed to establish a permanent kayaking facility at Gillson Park for lessons, rentals and the storage of 14 kayaks.  After extensive Committee and staff discussion, it was agreed that staff would review the proposal and report back to the Committee at the next meeting.
 
Commissioner Cohen concluded her report by noting that Lakefront Manager Bill Miller reported that room rentals at Lakeview are going very well and that staff is working on generating more publicity about the activity.  He noted that the month of May is already sold out.  With regard to the CRC, General Recreation Manager Kathy Bingham reported that staff is in the middle of conducting summer interviews and has begun sending quarterly newsletters to the schools that target specific programs.  She noted that the schools have been very cooperative about distribution of the newsletters.  It was further reported that with the retirement of Wayne Aronson as Sports Supervisor, Paul Caskey has taken his place and he is in the process of learning all of the programs and the personnel that he interacts with in the programs.
 
Golf Operations – Committee Chair O’Malley reported that the Committee met on March 10th.  He stated that as of that time, there were 294 golf memberships purchased for 2007 and 52 groups signed up for the golf lottery. It was noted that last year at the same time, there were 38 teams signed up.  Commissioner O’Malley added that staff anticipates that by the deadline of March 11, 2007, there will be approximately 65 groups signed up. Commissioner O’Malley further reported that there are 93 golfers signed up for the June 13th Al McLean Tournament.  Also, so far, there has been positive feedback from patrons regarding the Open Kitchens food service operation at the golf course.
 
Commissioner O’Malley announced that the new name of the Peter Jans Golf Course beginning in 2008 will be the Frank Govern Memorial Golf Course founded by Peter Jans.  He noted that in exchange for the name change, the Frank Govern Family Foundation will provide funds to cover operations losses.
 
Director Porter explained that the Wilmette Park District leases seven holes of the Peter Jans Golf Course from the Metropolitan Water Reclamation District and the City of Evanston leases eleven holes.  It has been difficult financially to keep the golf course running and the Frank Govern Family Foundation will be providing funds initially to cover operating loses in 2006, funds for course improvements in 2007, paying off the golf cart loan this spring and will cover the operation deficit including depreciation and course improvements for 2007, which will be in excess of $200,000.  The agreement also includes that from 2008 through 2032, the foundation will underwrite losses on a yearly basis and provide funds for capital and course improvements each year.  Director Porter added that the course will continue to be run by the Evanston/Wilmette Golf Course Association Board.  He stated that this is an excellent arrangement for all concerned because the Peter Jans Golf Course is a facility that serves younger golfers and a certain segment of recreational golfers, and without this additional financial help, probably would not be able to exist for much longer.
 
Centennial Operations --  Committee Chair Crowley reported that the Committee met immediately prior to tonight’s meeting.  He noted that tennis court lottery applicants are beginning to return their forms for next year’s court lottery.  He explained that historically, applicants wait until just before the deadline, which is April 9th, to turn in their forms, so it is difficult to predict the final number of applicants.  With regard to summer tennis camps, there are 304 junior summer campers signed up for the morning and afternoon programs and two sessions of the Pirate/Golf Camp are already sold out.  Commissioner Crowley stated that staff anticipates another good summer for the tennis camps.  He also reported that the tennis courts will be closed for refurbishing immediately after season reserved time is concluded during May and early June and will reopen for summer programs.  He noted that there were three bid approvals on the agenda with reference to that work.
 
Commissioner Crowley moved and Commissioner Wolff seconded a motion to approve the bid of Factory Cleaning Equipment, Inc., in the amount of $18,894.00  to supply and deliver new indoor tennis court cleaning equipment as recommended by the Centennial Operations Committee.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
Commissioner Crowley moved and Commissioner Wolff seconded a motion to approve the bid of Protective Sports Concepts, Chicago, IL in  the amount of $18,880.00  to supply and install new indoor tennis court backdrops at Centennial Tennis as recommended by the Centennial Operations Committee.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
Commissioner Crowley moved and Commissioner Wolff seconded a motion to approve the bid of Soutsos Decorating Company, Highland Park, Illinois in the amount of $83,700.00 to paint the indoor tennis modules ceilings and walls at Centennial Park as recommended by the Centennial Operations Committee.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
In answer to a question from the Board, Superintendent Lambrecht reported that the roof repairs at Tennis will cost $80,000 and the roof repairs at Ice will cost $40,000.
Commissioner Crowley concluded his report by noting that Ice Manager Terry Juliar reported at tonight’s meeting that a solicitation letter had been sent to all Chamber of Commerce members which contained information on buying space in the ice show program and highlighting the availability of dasher board advertising space.
 
Financial Planning & Policy --  Committee Chair Brault reported that the Committee met prior to the Board meeting.  At that time, the Committee reviewed a request from a resident that the Park District pay the cost differential for a membership at the Glenview Park District’s indoor pool due to his medical condition.  Commissioner Brault reported that the Committee agreed to defer a decision until staff could gather more information. 
 
During Board discussion, it was agreed that while this was an interesting concept, there could be ramifications that might not be favorable for the Park District.  Director Porter reported that he had contacted the Glenview Park District to see if there was the possibility of a reciprocal agreement to trade facility usage.  However, the only facility which interested the Glenview Park District was the lakefront.  The Board felt this was not a viable option.
 
Commissioner Brault also reported that the internal controls audit is underway.  Smart and Associates is in the process of conducting interviews with staff throughout the District.
 
MALLINCKRODT
 
Commissioner Cohen moved and Commissioner Wolff seconded a motion to formally name the property at 1041 Ridge Road (Mallinckrodt) Mallinckrodt Park as recommended by the Ad Hoc Park Naming Committee.
 
Director Porter explained that Friday, March 2nd was the conclusion of the period for the submission of names for the Mallinckrodt site.  He reported that 36 suggestions were received over the two month period, and the overwhelming recommendation was to name the park Mallinckrodt Park.  Director Porter reported that The Ad Hoc Park Naming Committee met via conference call on March 5th and recommends that the park be named Mallinckrodt Park.  He noted that the Mallinckrodt name meets the criteria set forth in the naming policy, and that five affirmative votes are required to adopt the name.
 
President Miller expressed disappointment that there hadn’t been more responses with regard to naming of the park. 
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
Commissioner Cohen moved and Commissioner O’Malley seconded a motion to approve the bid of Henricksen & Co., Inc., Itasca, IL in the amount of $31,629.46 to supply, deliver and install furniture at the Mallinckrodt Community Center.
 
Director Porter explained that this bid includes office furniture, library shelving, and computer room furniture for the community center space at Mallinckrodt.  The bid amount of $31,629 is less than the $40,000 budgeted for this component of the  project.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
DIRECTOR’S REPORT:
 
Director Porter reported that the work to develop Mallinckrodt Park is scheduled to begin as soon as the weather permits.  He noted that snow fence is in place surrounding the trees in the park that will be retained.  Director Porter stated that there are neighbors who are concerned that with the planned Ronald Knox School work, there will be two major construction projects at the same time in the neighborhood.  However, it is anticipated that the park will be completed prior to the beginning of the Ronald Knox construction work.  He explained that after the demolition of the current building, Ronald Knox School will be using a trailer for their classes, which will be located on the Sisters of Christian Charity property.
 
Director Porter further reported that the bond issue for the completion of the Mallinckrodt project has been completed.  The funds were deposited on March 1st.  He noted that a total of $19.2 million was expended for the project out of the $25 million which was authorized by the community for the acquisition and development of the property.
 
NEW BUSINESS:
 
Commissioner Brault moved and Commissioner Cohen seconded a motion to approve Ordinance 2007-O-3, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL.
 
Director Porter explained that this ordinance authorizes the sale of four pieces of equipment which are no longer useful to the District at a municipal public auction.  He noted that the District generally does very well financially on the sale of used equipment at auction.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
Commissioner Brault moved and Commissioner Wolff seconded a motion to approve Resolution 2007-R-4, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL. (ELIZABETH KLEIN). 
 
Director Porter stated that there are two residential property tax appeals on the agenda. He explained that the District sees only those Property Tax Appeal Board (P.T.A.B). requests when the individual or company appealing is seeking a reduction in assessed valuation exceeding $100,000.  He also noted that the appeal is a third step in the process after the Cook County Board of Review has upheld the assessor’s initial determination
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
Commissioner Brault moved and Commissioner O’Malley seconded a motion to approve Resolution 2007-R-5, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (GREG POLAN).
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
Commissioner Brault noted that if an assessment is reduced, there is an immediate financial impact to the District because refunds for prior years are taken from future tax revenues.  Also, in the future, the amount reduced is absorbed by the remaining taxpayers in the community.
 
Commissioner Crowley moved and Commissioner Wolff seconded a motion to adjourn to executive session for discussion of the performance of a specific employee of the District in accordance with Section 2(c)(1) of the Open Meetings Act.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
The meeting adjourned to executive session at 8:17 p.m.
 
The Regular Board Meeting was reconvened at 9:08 p.m.
 
Commissioner Crowley moved and Commissioner Wolff seconded a motion to approve the minutes of the December 4, 2006 Executive Session.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
Commissioner Crowley moved and Commissioner Wolff seconded a motion to approve a four percent increase in the Director’s salary and a $6,000 bonus for the Director.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O'Malley and Wolff;  voting No -- None.  Motion carried.
 
There being no further business to conduct, the meeting was adjourned at 9:10 p.m.
 
 
 
MINUTES APPROVED APRIL 9, 2007