WILMETTE PARK DISTRICT
MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, FEBRUARY 12, 2007
_____________________________________________________________________
 
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President Miller called the meeting to order at  7:30 p.m.
PRESENT:   President David Miller, Commissioners Jim Brault, Diana Cohen, Jim Crowley, Henry Wolff, Secretary/Director Terry Porter
STAFF:          Business Manager George Kush, Superintendents Grisamore and Lambrecht
ABSENT:      Commissioner O’Malley
VISITORS:    Therese Steinken (Wilmette League of Women Voters); Anne McGivern (St. Francis Xavier School), Student Government Participants, Darrell Graham, Park Board Candidate
 
APPROVAL OF MINUTES:
Commissioner Crowley moved and Commissioner Wolff seconded a motion to approve the minutes of the Regular Park Board Meeting of January 8, 2007
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, and Wolff; voting No -- None.   Absent – Commissioner O’Malley.   Motion carried.
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the minutes of the Administration Committee of January 29, 2007.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, and Wolff; voting No -- None.   Absent – Commissioner O’Malley.   Motion carried.


 

COMMUNICATIONS & CORRESPONDENCE: President Miller acknowledged receipt of the following:
 
. . .       E-mail dated January 13, 2007 from Helmi Ludwig, 418 Skokie Court  protesting the skate park at Hibbard Park.
 
. . .       E-mail dated January 16, 2007 from Fay Paras, 416 Skokie Court objecting to the skate park at Hibbard Park and stating that Gillson Park would be the logical place for that facility.
 
. . .       Letter dated January 30, 2007 from Richard P. Beem, 1726 Wilmette Ave. regarding the memorial markers placed in the parks.
 
President Miller referred the letter to the Parks and Recreation Committee.
 
. . .       E-mail dated January 30, 2007 from Michael Grossman asking for consideration of placing a basketball court or standard at Hibbard Park.
 
President Miller referred the letter to the Parks and Recreation Committee.
 
. . .       Letter dated February 1, 2007 from Sally S. Mann, 2710 Lincoln Lane with suggestions for improvements in the parks and at the pool.
 
President Miller referred the letter to the Parks and Recreation Committee and the Centennial Operations Committee.
 
. . .       E-mail dated January 28, 2007 from Tom Knorr  regarding the Park District making arrangements with the Glenview Park District for use of the indoor pool.
 
. . .       Letter dated February 7, 2007 from Roy Jensen, PDRMA Risk Management Services Manager congratulating the Park District on achieving the agency’s highest loss control award, Accreditation, with an award of $1,500.00.
 
Commissioner Brault reported that he had been contacted by a representative of the Wilmette Hockey Association who indicated that there are concerns in the group regarding the proposed fee increases for ice time.  Commissioner Brault stated that it might be a good idea if the Park District would  establish better communications with the WHA. He suggested that the Centennial Operations Committee meet more often with WHA representatives and perhaps hold a yearly users meeting, such as is done by the Golf Operations Committee.  It was also suggested that the Committee consider meeting at Centennial rather than having their meetings at the Park District Administration Office.
 
During discussion, it was pointed out that there had been conversation with representatives of WHA regarding the fee increases.  It was also noted that due to bookings, the multi purpose room at Centennial is not always available for use as a meeting room.  However, it was agreed that it would be a good idea to expand Park District communications with the Wilmette Hockey Association.
 
RECOGNITION OF VISITORS:
 
Director Porter announced that tonight marks the kickoff of the Student Government Program.  He stated that for over thirty five years, this excellent program has been   sponsored by the Wilmette League of Women Voters. He explained that this is a Village-wide program for 8th grade students from the Wilmette schools, who are given the opportunity to learn first hand about the operation and responsibility of local government agencies.  Director Porter noted that this year, the Wilmette Park District is once again represented by students from St. Francis Xavier School and he thanked their teacher Anne McGivern and League Representative Therese Steinken for their participation and help with organizing the program.
 
Ann McGivern thanked the Board and staff of the Park District for being a part of the program which allows the students to get a feeling about what local government is all about.  She stated that she appreciates all the help and cooperation the students have received.
 
President Miller administered the oath of office to the students participating in the Student Government Program:
 
Commissioners
Henry Steinken, President
James Najarian, Vice President
Colleen Fahrenbach
Mike Felish
Ryan Kitchie
Peter McGuire
Mack Skarzynski
 
Staff
Daniel Bolton
Rose Broccolo
Lucus Donaghue
Kathryn Fitzpatrick
Mac Ford
Rachel Nieman
Nate Roberts
 
 
APPROVAL OF VOUCHER LIST:
Commissioner Brault moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,817,184.54, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, and Wolff; voting No -- None.   Absent – Commissioner O’Malley.   Motion carried.
 
COMMITTEE REPORTS:
 
Financial Planning and Policy --  Committee Chair Brault reported that the Committee had met immediately prior to the Board meeting.  The main topic on the agenda was a proposed bond issue. He stated that the first order of business would be to approve the Budget and Appropriations Ordinance.
 
Public Hearing re: Budget & Appropriations Ordinance
 
President Miller called to order a public hearing regarding Ordinance 2007-O-1, the Budget and Appropriations Ordinance.
 
There were no requests to comment.
 
President Miller closed the public hearing.
 
Commissioner Brault moved and Commissioner Wolff seconded a motion to approve Ordinance 2007-O-1, AN ORDINANCE MAKING A COMBINED ANNUAL BUDGET AND APPROPRIATION OF FUNDS FOR THE WILMETTE PARK DISTRICT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2007 AND ENDING DECEMBER 31, 2007 as recommended by the Financial Planning and Policy Committee
 
Commissioner Brault explained that the Board, as a committee of the whole,  had held a meeting on January 29th which was solely dedicated to reviewing the budget.
 
Director Porter stated that the 2007 Budget identifies approximately $20,700,000 in revenue while operating expenses are approximately $19,100,000.  The operating surplus of $1.6 million will be used to fund capital expenditures of approximately $1.7 million.  He explained that there are a significant number of capital expenditures, including budgeted funds for the skate park, the bulk of the Vattmann tennis court project, and significant work at Centennial Ice and Tennis, which were carried over from the 2006 budget.  He added that the 2007 capital budget is fully funded with reserves and transfers from the 2006 budget.
 
President Miller pointed out that the final budget and appropriations document represents close to a year of work by the staff and the standing committees of the Park Board
 
Commissioner Cohen noted that while not required, the Park District’s practice has been to conduct a public hearing prior to the adoption of the ordinance.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, and Wolff; voting No -- None.   Absent – Commissioner O’Malley.   Motion carried.
 
Commissioner Brault moved and Commissioner Cohen seconded a motion to approve Ordinance 2007-O-2, AN ORDINANCE PROVIDING FOR THE ISSUE OF $2,700,000 GENERAL OBLIGATION PARK BONDS, SERIES 2007, OF THE WILMETTE PARK DISTRICT, COOK COUNTY, ILLINOIS, AND FOR THE LEVY OF A DIRECT ANNUAL TAX SUFFICIENT TO PAY THE PRINCIPAL AND INTEREST ON SAID BONDS as recommended by the Financial Planning and Policy Committee.
 
Commissioner Brault explained that the 2007 Budget includes a bond issue of  $2.7 million for the completion of the Mallinckrodt project. He noted that In 2002, the community authorized an expenditure of up to $25 million for the acquisition and development of the Mallinckrodt property, and a total of $16.5 million in General Obligation Bonds was issued at that time.  He added that the proposed $2.7 million bond issue will provide sufficient funds to complete the Mallinckrodt project.
 
Director Porter noted that of the $25 million authorized, a total of $19.2 million in General Obligation Bonds will be issued. He explained that there will not be a need to issue bonds for the remaining available $5.8 million which was approved by the voters.
 
Commissioner Brault introduced Eric Anderson of Harris Bank who acted as Financial Advisor/Underwriter of the bond issue.
 
Mr. Anderson explained that as part of the bond issuance, the Park District’s bond rating was reviewed by Moody’s Investor Service, and he was pleased to report that Moody’s upgraded the Park District’s rating to a very favorable Aa2, which is the third rating upgrade in the past four years. Mr. Anderson noted that the evaluation states that the Aa2 rating “reflects the district’s affluent and sizeable tax base; well-managed financial operations supported by healthy reserves; and manageable debt burden with rapid principal amortization and limited future borrowing plans.”  Mr. Anderson further noted that Moody’s was very impressed by the Park District’s being able to deliver the Mallinckrodt project for less than the $25 million approved by the voters in the 2002 referendum with $5.8 million of the approved amount being unused.    
 
Mr. Anderson reported that the bond issue will be retired over a twenty year period and the average rate based on the current market will be approximately 4.339%, which will cost the District an average of $197,000 per year in principal and interest.  He explained that sixty percent of the issue is callable and may be restructured in the future, if circumstances dictate.
 
Commissioner Brault stated that one of the factors that contributed to the Moody’s upgrade was the excellent work that Park District staff has done in monitoring the financial situation of the District.  He noted that the District will receive a real financial benefit in the bond rates from the Moody’s upgrade.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, and Wolff; voting No -- None.   Absent – Commissioner O’Malley.   Motion carried.
 
Commissioner Brault moved and Commissioner Wolff seconded a motion to retain the services of Business Technology Partners for Phase Two System Selection Services at a cost not to exceed $11,360.00 as recommended by the Financial Planning and Policy Committee.
 
Commissioner Brault explained that in 2006, the District embarked on a Phase One study of the current technology in use.  Phase Two of the study will provide for system evaluation and selection services relative to the District’s business, registration, and membership systems.
 
Business Manager Kush noted that the implementation of new programs recommended as a result of this part of the study will most likely take place over a period of time.  There will be no immediate dramatic changes.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, and Wolff; voting No -- None.   Absent – Commissioner O’Malley.   Motion carried.
 
 
Parks and Recreation – Commissioner Cohen moved and Commissioner Brault seconded a motion to approve the bids of Score/American Soccer, Wilmington, CA in the amount of $27,592.20, Sunburst Sportswear, Glendale Heights, IL in the amount of $19,033.91, Identity, Mundelein, IL in the amount of $2,239.97, Good Impressions, Highland Park, IL in the amount of $1,788.98, Player Sports, Chicago, IL in the amount of $995.00 and Windy City, Chicago, IL in the amount of $298.84  for a total cost of $51,948.90 to supply staff and camp T Shirts and soccer uniforms.
 
Commissioner Cohen noted that there was an extensive bid list, which is very positive for the District in securing the best prices.
 
Director Porter explained that it has been the District’s practice when going out to bid for camp tee shirts and soccer uniforms, the bid request is structured in such a way that multiple vendors can bid on individual components of the bid.  He noted that very favorable bids were received and the total came in at approximately $13,000 less than budgeted. 
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Miller, and Wolff; voting No -- None.   Absent – Commissioner O’Malley.   Motion carried.
 
Golf Operations – In Committee Chair O’Malley’s absence, Commissioner Crowley reported that two of the golf pros went to the Merchandise Show in Florida and purchased approximately $50,000 worth of golf merchandise for the upcoming golf season. 
 
Commissioner Crowley further reported that the arborists are in the process of trimming trees at the golf course.  They have also cut down several trees which were dead, damaged or rotted out.  Golf course staff has been chipping and cleaning up the branches as the weather and chipper availability permit.  Staff is also in the process of dismantling the fairway mowers for winter servicing and has been cleaning and painting the ballwashers.
 
Commissioner Crowley concluded his report by noting that Open Kitchens, Inc. is putting their staff in place and preparing for the golf season food service operation.  He stated that Open Kitchens has already hosted several banquets and the comments have been favorable on the lunches and banquets.  They have met with the men’s and women’s groups and are off to a good start with them.
 
Centennial Operations – Committee Chair Crowley reported that at a meeting last month, representatives from the Wilmette Hockey Association discussed the rate increases for ice time.  He noted that there seems to be some communications lapse between the Centennial Operations Committee and the Hockey Association.  Commissioner Crowley stated that he agrees with Commissioner Brault’s recommendation discussed earlier in the meeting, that it would be a good idea to have some type of users meeting or end of the year meeting with the hockey groups.  He noted that Chuck Smith, President of the WHA, asked that he be contacted directly regarding fees for the Wilmette Hockey Association.
 
Commissioner Crowley further reported that due to an inability to get commitments for financial contributions, the Ice Expansion Task Force is not going to continue their efforts to raise funds for another ice rink at Centennial.  They will be looking into working with a third party who might be interested in putting up another ice rink in Northfield. 
 
DIRECTOR’S REPORT:
 
Director Porter reported that the Golf/Tennis Lottery Brochure has been mailed out and the District should begin receiving golf and tennis registrations soon. 
 
Director Porter further reported that there is outdoor ice.  However, due to the very cold weather experienced lately, not many people have been using it.  Parks staff will maintain what is presently in place, but will not be building new ice as they will be spending a great deal of time on snow removal.
 
In response to a question from Commissioner Wolff, Director Porter explained that currently Open Kitchens is serving daily lunch from 11:00 a.m. until 2:00 p.m. Monday through Friday,  and is also open for Friday Dinner during the off season.  When the golf season begins, they will be open from 7:00 a.m. through sunset weekdays and from 5:30 a.m. through sunset on weekends. The seasonal hours will begin April 1st and go through November 15th.  Director Porter added that as noted earlier, the user groups have met with Open Kitchens staff and have expressed satisfaction with the operation.
 
UNFINISHED BUSINESS:
 
Commissioner Brault inquired whether it is time to begin meeting with the Wilmette Baseball Association regarding arrangements for the upcoming season.
 
Director Porter responded that he has already met with the Wilmette Baseball Association and it has been indicated that the Association is pleased with the agreement which was approved last year which provides for the WBA being responsible for much of the field maintenance.  Director Porter also noted that included in this year’s budget is approximately $48,000 for replacement of side fencing and bench areas at Thornwood Park.
 
Commissioner Wolff stated that the baseball people have expressed satisfaction with the way the new arrangement is working.
 
In response to a question from Commissioner Brault regarding costs, Director Porter stated that since the WBA field maintenance cost is somewhat higher than they paid to the Park District, and now that they are paying on a per game per field basis, there has been a significant tightening of their schedule.    
 
There being no further business to conduct, the meeting was adjourned at 8:12 p.m.
 
 
MINUTES APPROVED ON MARCH 13, 2007