MINUTES OF THE REGULAR MEETING OF THE
BOARD OF PARK COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, June 12, 2006
_____________________________________________________________________

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.


 

President Miller called the meeting to order at 7:30 p.m.


 

PRESENT: President David Miller, Commissioners Jim Brault, Diana Cohen, Jim Crowley, Richard Marcus, Dennis O’Malley, Henry Wolff, Secretary/Director Terry Porter


 

STAFF: Business Manager George Kush, Superintendents Grisamore and Lambrecht


 

VISITORS: Faye Paras, Chuck Smith (Wilmette Hockey Association), Peter Ingram, Mike Dwyer (New Trier Hockey Club)


 

APPROVAL OF MINUTES:


 

Commissioner Crowley moved and Commissioner Wolff seconded a motion to approve the minutes of the Regular Board Meeting of May 8, 2006.


 

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.


 

Commissioner Marcus moved and Commissioner Wolff seconded a motion to approve the minutes of the Annual Meeting of May 8, 2006.


 

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.


 

COMMUNICATIONS & CORRESPONDENCE: President Miller acknowledged receipt of the following:


 

. . . Letter dated May 12, 2006 from Owen Henning, 1023 Pontiac Road stating that the fireworks display should be held on July 4th rather than July 3rd.

. . . Copy of response letter dated May 24, 2006 from Director Porter to Owen Henning explaining the reasons why the fireworks display is held on July 3rd.


 

. . . Letter dated May 22, 2006 from Julie Yusim, Executive Director of the Wilmette Chamber of Commerce thanking the Park District for the use of Lakeview Center for a seminar and stating that the beautiful surroundings added to the success of the event.


 

. . . E-mail dated May 24, 2006 from Frank Oatess, 1005 Oakwood requesting that the Park District build a shelter on the south end of the beach near the dog beach.


 

President Miller referred the letter to the Parks and Recreation Committee.


 

. . . E-mail dated May 10, 2006 from Sue Janusz, Chilton Lane expressing concerns about the condition of the softball fields at Howard Park.


 

President Miller referred the letter to the Parks and Recreation Committee.


 

. . . E-mail dated June 12, 2006 from S. Richard Goodwin, 334 Skokie Ct. regarding proposed locations for the skate park at Hibbard Park.


 

President Miller stated that the following correspondence was all related to the Mallinckrodt project.


 

. . . Letter dated May 8, 2006 from James D. Griffith, 1210 Glendenning


 

. . . Letter of response dated May 17, 2006 to Mr. Griffith from Director Porter


 

. . . E-mails dated May 4, 11, 27, 2006 from Jeff and Debby Ponko, 2002 Elmwood


 

. . . E-mail dated May 23, 2006 from Steve and Cheri Weber, 2040 Elmwood


 

. . . E-mail dated May 22, 2006 from Lali Watt, 811 Chilton Lane


 

. . . E-mail dated May 22, 2006 from Charlotte Adelman, 232 Lawndale Ave.


 

. . . E-mails dated May 12, 2006 and April 26, 2006 from Ding Hardin, 2112 Elmwood


 

. . . E-mail dated June 7, 2006 from Arlyn Stern, 2010 Elmwood.


 

Commissioner Brault stated that he had been asked by a resident what will happen to the flowers along the north wall at Mallinckrodt after the wall is taken down.

Superintendent Lambrecht explained that due to the way the wall is built, there will be a substantial loss of the peonies which are currently planted at the north wall. However, there will be a massive amount of planting along the area where the wall stood, and staff will try to salvage as many of the flowers as possible.


 

Commissioner Cohen stated that from comments she has heard, there are residents who think that the planned ice skating area at Mallinckrodt is for a full service ice rink.


 

Director Porter responded that he has received a number of calls regarding the ice skating area and he has explained that it will simply be a natural ice skating pond with no equipment for hockey games, etc.


 

Commissioner Brault noted that several residents have told him that they are very pleased with the condition of the baseball fields this year.


 

President Miller stated that he had been approached by a resident requesting that the dog beach hours be expanded. He referred the request to the Parks and Recreation Committee.


 

RECOGNITION OF VISITORS:


 

Faye Paras, 416 Skokie Ct. stated that she was in attendance representing a number of residents in the Hibbard Park neighborhood who have unanswered questions about the plans to construct a skate park in Hibbard Park. She referred to questions asked by Andre Marcos at the March Board meeting, which she felt were never fully answered. Ms. Parras noted that in the original site analysis, there was reference to three meetings with the neighbors to discuss the design of the park, which never took place. Ms. Paras noted that the timeline in the document stated that the meetings would take place in March. She stated that while she understands that the Park District has been involved in several other issues and the timeline was pushed back, it doesn’t seem right that there have already been meetings with prospective users of the facility to talk about the design of the park, and the neighbors were not included. Ms. Paras also expressed concerns that the original site analysis noted that only five residences would be impacted by a skate park at Hibbard Park. However, there are 40 townhomes directly across the street from Hibbard Park on the Skokie Boulevard side and there is no barrier to shield these residences from the noise emanating from such a facility. Ms. Paras reiterated the neighbors’ concerns about the size of the park, the impact of the additional traffic and the noise which could emanate from this facility.


 


 


 

APPROVAL OF VOUCHER LIST:


 

Commissioner O’Malley moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,758,288.23, a copy of which is to be attached to and become a permanent part of the minutes of the meeting.


 

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.


 

COMMITTEE REPORTS:


 

Golf Operations – Committee Chair Crowley stated that the May meeting had been cancelled due to the Memorial Day holiday. However, he was pleased to report that as of this time, the number of rounds played is 2,000 more than last year at the same point. Also there are currently 590 members, which is 25 more than last year. Commissioner Crowley noted that the Pro Am Tournament was held last week and was very successful. He also noted that the course is in excellent condition.


 

Centennial Operations -- Committee Chair Wolff reported that the last committee meeting was held on May 8th. He noted that at the meeting, Commissioner Brault had brought to the Committee’s attention that since more girls are choosing to play hockey on boys teams, a situation with the locker rooms has developed. Commissioner Brault stated that there are some girls and their parents who want the girls to use the same locker rooms as the boys. He noted that the Wilmette Hockey Association is not sure how to handle this issue and is looking to the Park District for guidance. In the meantime, staff has been directed to check with other ice facilities and the Park District risk management agency.


 

During discussion, Commissioners Marcus and Crowley stated that in their opinion, the Wilmette Hockey Association should make the decision about the locker rooms. Commissioner Wolff stated he felt that the Park District should formulate a policy, since the ice rink is a Park District facility. Commissioner Brault agreed with Commissioner Wolff that since the locker rooms are part of the Park District facility, it is up to the Park District to formulate a policy. President Miller stated that the Committee should get input from the parents and participants of the hockey leagues and report back to the Board.


 

Commissioner O’Malley inquired about the use of rubber flooring in the Centennial Ice Rink lobby.


 

Superintendent Lambrecht explained that this type of material would be more suited to the type of traffic at the facility, and would be much more durable than the carpeting that has been used. Superintendent Lambrecht also noted that it is becoming increasingly difficult to find the heavy duty type of carpeting that is needed for this type of facility.


 

Director Porter stated that there are many very attractive types of rubber tile now available and staff will look at all the options, and report to the Centennial Operations Committee.


 

Ice Rink Expansion Task Force -- President Miller noted that members of the Ice Rink Expansion Task Force were in attendance to update the Board on the task force’s activities.


 

Chuck Smith, President of the Wilmette Hockey Association, introduced Peter Ingram and Mike Dwyer representing the New Trier Hockey Club. He noted that due to a meeting conflict, members of the Winnetka Hockey Club were unable to attend the meeting, but are very committed to the project. Mr. Smith referred to copies of the group’s Joint Task Force Mission Statement, which had been made available to the Board members prior to the meeting. The statement noted that the three clubs provide a high quality hockey experience for over 1,100 boys and girls between the ages of four and 18 in and around the north shore communities. Due to the popularity of these programs, the demand for ice time outstrips the ice slots available in Wilmette, Winnetka, and surrounding communities. The boys and girls are forced to travel to Lake Forest on the north, Vernon Hills on the west, and Lincolnwood on the south for much of their home ice slots. This adds a great deal of time and travel for the skaters and their families. The Task Force mission statement states that as part of a study commissioned by the Wilmette Park District, it was determined that a second ice rink located in the southwest corner of Centennial Park would be built for a cost of approximately $11 million. The three organizations are seeking donors interested in making contributions towards the goal of raising $11 million. It is believed that the viability of the hockey programs serving the 1,100 boys and girls currently playing hockey in these organizations, is dependent on raising the funds to build this new facility.


 

Peter Ingram, President of the New Trier Hockey Club, stated that his group is heavily invested in this project. He reiterated the problems that have arisen from not having enough ice available in the community to accommodate the constantly growing needs of the hockey associations. Mr. Ingram pointed out that the hockey organizations have worked out a model schedule to show how much ice time is needed and how the organizations have worked together to set up a schedule that would accommodate everyone involved. He noted that the Board members had also been supplied with copies of the schedule.


 

Mike Dwyer, Treasurer of the New Trier Hockey Club, stated that there have been people who have expressed an interest in donating money, and the group is putting together a presentation booklet. He added that the group is attempting to make sure that there is no public perception that the Park District will provide financial support for the project.


 

Director Porter noted that the model of the ice rink is on display at Centennial along with a copy of the mission statement. He stated that a copy of the mission statement is included to make it very clear that financing for this project is to be raised through private donations and no taxpayer dollars are involved.


 

President Miler thanked the Task Force members for their presentation and wished them well with the project.


 

MALLINCKRODT:


 

Commissioner Marcus moved and Commissioner O’Malley seconded a motion to approve the bid of Lenny Hoffman Excavating, Wilmette, IL to provide services for demolition of the north wall, the garage building and miscellaneous concrete and pavement at the Mallinckrodt property at a cost of $36,600.00.


 

Director Porter explained that bids for this work were opened on June 7th. He noted that the budget for the work was $40,000, and the low bid of Lenny Hoffman Excavating came in at $36,600. Director Porter added that Hoffman Excavating has done several jobs for the Park District, including work at the golf course, and is a very capable, reliable firm. Once the bid is approved, work can begin within the next week or two.


 

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.


 

Commissioner Cohen stated that even though she voted in favor of the bid, for the record, she is opposed to taking down the north wall at Mallinckrodt.


 

Commissioner Marcus moved and Commissioner Brault seconded a motion to approve the retention of Gewalt Hamilton Associates, Inc., with which firm the Park District has had a prior satisfactory relationship and has a high degree of professional skill, to provide traffic and engineering consulting services for zoning for the Mallinckrodt project.

Director Porter explained that staff is in the process of preparing the zoning application for the Mallinckrodt project. The date for the zoning hearing on both the open space and the Park District space in the interior of the building is scheduled for July 19, 2006. As part of the zoning presentation, it is necessary to secure the services of a traffic consultant, and since there are some questions about flooding on the streets south of the park, it will also be necessary to use the services of an engineering firm. Director Porter noted that the Park District has used Gewalt Hamilton on several prior occasions and they have performed both the traffic and engineering services in an exemplary manner.


 

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.


 

DIRECTOR’S REPORT:


 

Director Porter reported that the pool is now open full time from 1:00 to 9:00 p.m. weekdays and 11:00 a.m. to 9:00 p.m. on weekends. Camp programs will begin on Monday, June 19th.


 

Director Porter further reported that the first of two events at Maple Park will take place Saturday, June 16th with the second one scheduled for July 15th. These are afternoon concerts for the neighborhood presented by the Chamber of Commerce and the 4th and Linden merchants. He noted that similar events held last year at Thornwood Park were very successful and well received.


 

Director Porter stated that he wished to respond to Ms. Paras who had asked some questions earlier in the meeting regarding the skate park. With regard to her concerns about not yet having a meeting with the neighbors, he explained that it was felt that there was no point in holding meetings with the neighbors until there was a plan to show them. He noted that once the designer has come up with a plan, all residents within 250 feet of Hibbard Park will be invited to a meeting for review and discussion. Letters for the meeting will be sent via first class mail to those residents. When the project is scheduled for zoning, the same residents will receive certified letters advising of the zoning hearing. Director Porter also assured Ms. Paras that the Park District considers the 40 townhomes across from Hibbard Park as “residences”.


 

NEW BUSINESS:


 

Commissioner O’Malley moved and Commissioner Cohen seconded a motion to approve the bid of Sheffield Press, Hammond, IN in the amount of $60,110.00 to provide printing of four 2006/2007 Leisure Time Guides and a Golf/Tennis Lottery Brochure.


 

Director Porter explained that four bids were received for the printing of the 2006/07 Leisure Time Guide series of four books and the Golf/Tennis Lottery Brochure. He noted that Sheffield Press has done the brochures for the past several years, and that the total bid is less than the budgeted amount.


 

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.


 

Commissioner Cohen moved and Commissioner Marcus seconded a motion to approve Ordinance 2006-O-4, AN ORDINANCE ADOPTING PREVAILING WAGE RATES TO BE PAID TO LABORERS, MECHANICS AND OTHER WORKERS PERFORMING CONSTRUCTION OF PUBLIC WORKS FOR THE WILMETTE PARK DISTRICT.


 

Director Porter explained that each year in June, the Park Board is required to pass the Prevailing Wage Ordinance. This ordinance requires contractors who perform public works projects for the Park District to pay the prevailing rate of pay to their employees. He noted that the ordinance does not apply to labor rates for Park District labor, only when an outside contractor is used


 

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.


 

Commissioner Crowley moved and Commissioner Marcus seconded a motion to approve Resolution 2006-R-7, A RESOLUTION COMMEMORATING THE SERVICES OF RAY BACHMANN.


 

Director Porter stated that Tennis Manager Ray Bachmann will be retiring from the Park District after 27 years of excellent service. He noted that Ray began as a tennis instructor in 1979 and has been manager of the Centennial Tennis facility since 1987. He stated that under Ray Bachmann’s stewardship, the tennis program has flourished and been consistently popular and successful for the Wilmette Park District. Director Porter noted that Ray has made many innovations in the programs and facility which have allowed the Wilmette Tennis Club to meet the ever changing needs of tennis players and has attracted thousands of residents and tennis players from other communities. He added that Ray has been an outstanding staff member and will be missed. On behalf of the Board and staff, Director Porter wished Ray the best in his retirement.


 

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.


 

Commissioner Crowley moved and Commissioner Marcus seconded a motion to adjourn to executive session for the purpose of the review, approval, or release of minutes previously closed under the Open Meetings Act, and for the performance evaluation of a specific employee of the District in accordance with Sections 2(c)(21) and 2(c)(1) of the Open Meetings Act.


 

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.


 

The meeting was adjourned to executive session at 8:40 p.m.


 

The Regular Board Meeting resumed at 10:00 p.m.


 

Commissioner Marcus moved and Commissioner Wolff seconded a motion to release to the public the executive session minutes of November 14, 2005 and March 13, 2006.


 

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.


 

Commissioner Marcus moved and Commissioner Wolff seconded a motion to approve destruction of the verbatim audiotape recording of the closed session of the Board of Commissioners of the Wilmette Park District held on November 8, 2004 having first been determined by the Park Board that not less than 18 months have expired since the completion of the closed session meeting the requirements of subsection 2.06(a) of the Open Meetings Act, have been approved by the Park Board, all in accordance with the applicable provisions of the Open Meetings Act.


 

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.


 

There being no further business to conduct, the meeting was adjourned at 10:03 p.m.


 


 

MINUTES APPROVED JULY 10, 2006