WILMETTE PARK DISTRICT
MINUTES OF THE REGULAR MEETING OF THE 
BOARD OF PARK COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL

MONDAY, APRIL 10, 2006
____________________________________________________________________________________
 
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President Miller called the meeting to order at  7:30 p.m.
 
PRESENT:   President David Miller, Commissioners Jim Brault, Diana Cohen, Jim Crowley, Richard Marcus, Dennis O’Malley, Henry Wolff, Secretary/Director Terry Porter
 
STAFF:          Superintendents Grisamore and Lambrecht
 
VISITORS:    Jeff Eigel
 
APPROVAL OF MINUTES:   Commissioner Marcus moved and Commissioner Wolff seconded a motion to approve the minutes of the Regular Board Meeting of March 13, 2006.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.
 
COMMUNICATIONS & CORRESPONDENCE:  President Miller acknowledged receipt of the following:
 
. . .       Letter dated March 28, 2006 to Superintendent Grisamore from Stan Eckerling, Deerfield, IL requesting non resident senior rates be offered at Centennial Tennis.
 
. . .       Letter dated April 5, 2006  from Terry Porter responding to Mr. Eckerling that his letter will probably be referred to the Centennial Operations Committee.
 
President Miller referred the letter to the Centennial Operations Committee.
 
. . .       Letter dated March 8, 2006 from Roger M. Warren, President, The PGA of America praising Golf Pro Jamie Locke’s service as a member of the PGA President ‘s Council and Growing the Game, and thanking the Park District for supporting Jamie’s service to the game of golf and the PGA.
President Miller reported that the League of Women Voters Forum was held on April 6th.  One major topic of discussion was renovation of the beach house at Gillson Park, perhaps offering snacks and other improvements.  President Miller referred the issue to the Parks and Recreation Committee.
 
RECOGNITION OF VISITORS
 
Jeff Eigel, Glenview, IL stated that he was in attendance on behalf of the Ronald Knox Montessori School to discuss the landscaping that is planned between the School’s parking lot and the Mallinckrodt property for screening purposes.  He stated that Ronald Knox is open to any suggestions for the landscaping and will be happy to work with the   Park District to accommodate the District in any way possible to make the area attractive.  In response to a question from Commissioner Brault, Mr. Eigel explained that the next step for Ronald Knox is to go to the Village Board of Trustees for final approval of their building plans as the Zoning Board of Appeals has approved the changes to the original plans which have been reviewed with neighbors.
 
APPROVAL OF VOUCHER LIST:
 
Commissioner O’Malley moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,173,503,81, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.
 
COMMITTEE REPORTS:
 
Parks and Recreation – Committee Chair Marcus reported that the Committee met on March 15th.  At that time, Recreation General Manager Kathy Bingham reported that the new fitness management team is doing very well, and there have been positive changes made at the fitness center.  The management staff is mailing letters of introduction to the members and informing them of the changes that are planned or already have been implemented   at the facility.
 
Commissioner Marcus further reported that the sailing lottery had been held on March 4th ,and staff had implemented a number of changes to improve the procedures. He also noted that trail-in contracts have been mailed and a request from Chicago Kayak for 20 passes is under review.  Commissioner Marcus also reported that room rentals at Lakeview Center have been doing very well and that staff will continue to rent the room until the start of camp.  Building Services has completed a number of repairs, including stripping, sanding and refinishing of the main room floors and replacement of the tile floors in the lower level washrooms.  It was noted that the new party area at the beach is gaining some interest.  Commissioner Marcus also reported that banana boat rides will be offered on weekends this summer at the south end of the swimming beach, and if successful, a large banana boat may be purchased for next season.
 
Commissioner Marcus moved and Commissioner Cohen seconded a motion to approve the bid of Direct Fitness Solutions, Mundelein, Illinois in the amount of $80,340.00 to supply fitness equipment for the Center Fitness Club at the Community Recreation Center.
 
Director Porter explained that at the March meeting, the Board authorized a debt certificate for replacement of fitness equipment at the Center Fitness Club and for a truck for the Performing Arts Department. The funds in the debt certificate were designated for small TV’s for the treadmills, replacement of a majority of the cardiovascular equipment, replacement of the larger TV’s in the fitness center and purchase of the truck.  Director Porter stated that the small TV’s for the treadmills were ordered, received and installed, and that the truck has been ordered through the State Cooperative Purchase Program.  He noted that the $80,340 for the replacement of cardiovascular equipment is slightly under the budgeted component amount of $82,000 and that the  only remaining item will be the acquisition of the larger TV’s, which will be purchased separately.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.
 
Commissioner Marcus asked Superintendent Lambrecht to review the first draft of the concept for the park area at Mallinckrodt for the Board. 
 
Using a drawing of the plan submitted by the landscape architect, 3-D Design,   Superintendent Lambrecht stated that the primary goal of the plan is to create a passive park with no athletic fields, tennis courts, etc..  It is felt that the ambiance of the area will be improved by removing the north wall along Elmwood Avenue so that there is a clear view of the site for security purposes, and to open the park to the neighborhood and the community. The proposed plan also includes providing entrances, which will be cut into the south wall of the park.    The concept includes   a new pathway system with   concrete paths meandering throughout the site, providing benches throughout the park, and adding a great deal of low maintenance landscaping. Included in the current plan is a ten station exercise course geared towards seniors, which would be installed along the walkways.    Superintendent Lambrecht pointed out that the plan includes a garden walk area at the west end of the park and a small gazebo for shade purposes. He noted that when the plan was reviewed by the Parks and Recreation Committee, it was requested that staff look into the possibility of providing a larger gazebo where small concerts and public events could be held instead of the smaller ornamental gazebo. There would also be a patio with some picnic tables constructed outside the senior center.  Superintendent Lambrecht also pointed out two options for a location that would be considered for a proposed natural ice rink.  With regard to parking, it would be provided on the south end of the park, primarily for the senior center with 50 parking spaces, five of which will be handicapped parking.  Minimal parking would also be included on the north side for park users.   In response to a question about lighting, Superintendent Lambrecht explained that walkway lighting would be included.
 
Superintendent Lambrecht also briefly discussed the construction of the senior center, which will be built in the 7,000 square foot portion of the building which the Park District retains.  He explained that there will be a library with a computer lab, an office with a reception area, an art room, a small exercise room, and a game room and a large multi purpose room that can be divided.  This will require the installation of new utilities, plumbing, electrical, carpentry, and painting work.
 
During Board discussion, it was noted that the plan is to retain the boiler building to be used for storage purposes.  With regard to the large chimney on the building, Director Porter explained that at this point, there is no plan to remove the chimney, which would be very expensive.  Also, there is a possibility that it could be considered for a cellular tower.  Commissioner Cohen inquired about the possibility of  building a larger gazebo than in the original plan, and Superintendent Lambrecht stated that the plans are very flexible.     It was also pointed out that since the Mallinckrodt property was purchased as a result of a referendum, the park is considered a community park, not a neighborhood park.  It was agreed that the entire community should be invited to comment on the proposed plan which will be presented at a Parks and Recreation Committee meeting.
 
Commissioner Marcus moved and Commissioner Cohen seconded a motion to authorize the Parks and Recreation Committee to conduct a community meeting on April 26, 2006, or any suitable date, provided that appropriate notice is given, to review plans for the park land and indoor space at Mallinckrodt.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.
 
Commissioner Marcus moved and Commissioner Wolff seconded a motion to approve the bids of American Soccer, Wilmington, CA in the amount of $31,223.30, Sunburst Sportswear, Glendale Heights, IL in the amount of $13,200.54, Windy City, Chicago, IL  in the amount of $7,867.50 and Player Sports, Chicago, IL in the amount of $414.00 for a total of $52,705.34 to supply tee shirts and uniforms for Wilmette Park District recreation programs.
 
Director Porter explained that every year, the District goes to bid on tee shirts and uniforms for various recreation programs. The bid is prepared in such a way as to take advantage of the low bid on component parts.  Therefore, the recommendation includes bids from four different suppliers.  Director Porter noted that the total cost came in under the budgeted amount, and is very comparable to last year’s expenditure.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.
 
Golf Operations -- Committee Chair Crowley reported that the Committee met on March 18th.  At that time, it was reported that 341 memberships had been received, which is on a par with the same time last year.    Commissioner Crowley noted that as of April 2nd, 600 rounds of golf have been played, which is 276 more than last year at the same time.  He noted that of the 600 rounds played, 250 golfers were non residents, which is 156 more than last year.  Commissioner Crowley stated that the golf course is in very good condition.
 
Commissioner Crowley further reported that the last Friday Night Fish Fry is scheduled for April 14th.  He explained that the food service operation is now in the simplified format, which is using a walk-up window and open seating.  It is felt this is more inviting to golfers.
 
Financial Policy and Planning --  Committee Chair O’Malley reported that the Committee met prior to tonight’s Board meeting.   He stated that he will present a full report of the meeting at the next Board meeting.
 
Ice Expansion Task Force  -- Commissioner O’Malley reported that the task force will be meeting again within the next three to four weeks.
 
DIRECTOR’S REPORT:
 
Director Porter stated that the fitness equipment, which had been approved for purchase earlier in the meeting, will be ordered on April 11th and hopefully will be installed this week. He noted that the old equipment will be traded in.
 
NEW BUSINESS:
 
Commissioner Marcus moved and Commissioner Cohen seconded a motion to  authorize the Director to sign a license agreement with the Wilmette Baseball Association, subject to final review by the Park District attorney, specifying the terms for the Wilmette Baseball Association use of Park District properties to conduct youth baseball programs, including an expenditure of $40,000 by the Park District for the Wilmette Baseball Association to conduct house league programs .
 
President Miller stated that the Wilmette Baseball Association has approached the Park District and requested that the Association hire an outside contractor to provide certain maintenance work on the baseball fields.  They feel they would be better served by this arrangement.
 
Director Porter explained that the Wilmette Baseball Association offers both house league and travel programs for the youth in the community.  In the past, the Wilmette Park District has provided grounds maintenance services for the eight fields located on Park District property used by the Baseball Association.  He noted that the Park District   expends between $60,000-$80,000 per year on maintenance and upkeep of baseball fields, and that in 2005, the arrangement with the Association called for a Park District subsidy of $40,000 with the remainder paid by the Wilmette Baseball Association. Director Porter added that the total amount expended each year varies based on weather conditions and the amount of extra time required to prepare the fields under marginal weather conditions. 
 
During discussion, Commissioner Crowley expressed concerns about the agreement.  He stated that the Park District Parks Department has always done an excellent job in maintaining the fields, and that he could not understand why an outside contractor would be necessary.  In addition, Commissioner Crowley stated that he was concerned that an outside organization would feel that they have a proprietary interest in the fields and would discourage use by non-affiliated groups or pick-up games.
 
Director Porter explained that the agreement specifies that the Wilmette Baseball Association has non exclusive use of the fields and the games are scheduled on a permit basis. He also noted that the Park District would save money on some equipment and supplies, as well as freeing up staff for other projects.   
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, and Miller voting No – Commissioners Crowley, Marcus, and O’Malley.  Abstaining – Commissioner Wolff.  Motion failed.
 
Director Porter stated that at this time, the Park District is not equipped to prepare the fields for the baseball season, which is fast approaching. 
 
Commissioner Brault moved and Commissioner Crowley seconded a motion to authorize the Director to sign a license agreement with the Wilmette Baseball Association, subject to final review by the Park District attorney, specifying the terms for the Wilmette Baseball Association use of Park District properties to conduct youth baseball programs, including an expenditure of $40,000 by the Park District for the Wilmette Baseball Association to conduct house league programs on a trial basis for one year.
 
Director Porter stated that he would make it very clear to the Baseball Association that this agreement does not grant them non-exclusive use of the fields.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, and O’Malley.; voting No -- None. Abstaining – Commissioner Wolff.   Motion carried.
 
There being no further business to conduct, the meeting was adjourned at 8:41 p.m.
 
MINUTES APPROVED MAY 8, 2006