WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF PARK COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, JULY 11, 2005
_____________________________________________________________________

 

 

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President Miller called the meeting to order at  7:30 p.m.

PRESENT: President David Miller, Commissioners Jim Brault, Diana Cohen, Jim Crowley, Richard Marcus, Dennis O’Malley, Henry Wolff, Secretary/Director Terry Porter

STAFF:  Superintendents Grisamore and Lambrecht

APPROVAL OF MINUTES:

Commissioner Brault moved and Commissioner Crowley seconded a motion to approve the minutes of the Regular Board Meeting of June 13, 2005

By a roll call vote, voting Yes – Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No --  None.  Motion carried.

Commissioner Marcus moved and Commissioner Wolff seconded a motion to approve the minutes of the Committee of the Whole meeting of June 27, 2005.

By a roll call vote, voting Yes – Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No --  None.  Motion carried.

COMMUNICATIONS & CORRESPONDENCE:  President Miller acknowledged receipt of the following:

. . . Letter dated June 17, 2005 from John McGovern, Executive Director of NSSRA thanking the Board for taking the time to hear an NSSRA update at the last Board meeting.

. . . Letter dated June 15, 2005 from Sandhu A. Johnston, Acting Commissioner, City of Chicago regarding the Chicago Region Bird Trail Guide, which includes the Gillson Park location.

. . . Copy of letter dated June 14, 2005 to James W. Ford from Director Porter in response to Mr. Ford’s suggestions about the purchase of property for an addition to the golf course parking lot.

. . . Letter dated July 7, 2005 from Charlotte Adelman, 232 Lawndale regarding plantings at Mallinckrodt.

Commissioner Cohen reported that she had been contacted by Judy Stern, a resident who stated that she was opposed to a skate park because it would create various drug problems.

Commissioner Crowley reported that he had been contacted by Hugh Parry, a resident who stated that he was appreciative of the repair work being planned for the outdoor tennis courts.

APPROVAL OF VOUCHER LIST:

Commissioner O’Malley moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,875.707.82. a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

COMMITTEE REPORTS:

Parks and Recreation – Committee Chair Marcus reported that the Committee met on June 20th.  He stated that several pieces of correspondence were reviewed.  With reference to a letter regarding the hours at the dog beach, staff explained that the reason the dog beach is closed mid day during the summer season is because of camp programs during the week and canoe/kayak launches on the week end.   There was also a letter objecting to dogs in the parks.  Commissioner Marcus noted that the Committee has scheduled a review of the dogs in the parks policy to take place at the July Committee meeting.  Commissioner Marcus further noted that letters were received from several tennis players objecting to conditions of some of the outdoor tennis courts and a number of people also objected to building a skate park before the tennis courts are renovated or repaired.

Commissioner Marcus further reported that in addition to the correspondence received, several residents spoke at the meeting expressing concerns about the conditions at  some of the outdoor tennis courts, in particular Hibbard Park and Vattmann Park.  He explained that there was extensive discussion between the Committee and the visitors regarding plans for repair of several of the outdoor tennis courts this year and next year.  Superintendent Lambrecht explained that because the Vattmann tennis courts are the oldest in the Village, and their current condition is so poor, they will have to be completely torn out and rebuilt.  If the courts remain in the east/west orientation, three new courts could be built.  If the more favorable north/south orientation is decided upon, there would be room for only two courts. 

Commissioner Marcus moved and Commissioner Cohen seconded a motion to approve the bid of Sport Court of Northern Illinois in the amount of $43,432.00 to repair the surface and install a new rubber tennis surface at Hibbard Park tennis courts.

Commissioner Marcus explained that staff was authorized to seek bids for the resurfacing of the Hibbard Park tennis courts, and the bids were opened on July 7th.

Superintendent Lambrecht explained that the material specified for the new tennis surface is different than the traditional color coating, which would not work at Hibbard.  This is a material that is an overlay on the existing court.  He stated that staff had checked with references supplied by the vendor and the comments regarding the type of material were very favorable.  He noted that those contacted stated that the material is very durable and one user stated that after eight years, the product was in excellent condition .

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

Commissioner Marcus concluded his report by commending staff on the excellent work that was done in organizing and managing the 3rd of July celebration.  He noted that there was a very large crowd and everything ran smoothly. He reported that he had received a number of very positive comments from residents about the event. The other Board members concurred with Commissioner Marcus’ remarks.

President Miller noted that there had been inquires about why there are still signs at the parks prohibiting dogs when the ordinance has been changed and plastic bags have been provided to clean up after the dogs.  Director Porter explained that staff has been working on replacing the signs.  Commissioner Marcus noted that the Parks and Recreation Committee will be reviewing the changes to the ordinance at the next committee meeting because when it was agreed to change the ordinance last year, it was also determined that there would be a one year trial period with a review after the trial period concluded.

Commissioner O’Malley expressed concerns about individuals, presumably non residents, using the non-swimming area of the beach.  He noted that Wilmette residents pay property taxes which help support the services provided at the beach, and he felt that the Park District is losing revenue by not being able to collect a fair share fee for use of the Wilmette Park District beach by non residents. He stated that Gillson Park is  the Park District’s greatest asset, and it seems a waste of resources not to derive the benefit of charging fees not only for the use of the water, but for the use of restrooms and the cost of cleaning up after the users.  Commissioner O’Malley suggested that the Parks and Recreation Committee investigate the possibility of extending the swimming beach to that area and charging an admission. 

President Miller noted that it would not be possible to determine if people using the unauthorized portion of the beach are non residents.  He felt that the issue is more of paying users versus non paying users, and it might be a good idea to do an evaluation of the present circumstances.

Commissioner Marcus stated that this is a very difficult issue, but that the Committee would be glad to look into Commissioner O’Malley’s suggestions.

Commissioner Brault pointed out that the Park District Community Relations Committee had done a comprehensive study of this issue in 1999.  He suggested that the Committee take another look at that report during their review of the situation.

Golf Operations --   Committee Chair Crowley reported that the Committee met on June 27th.   At that time, it was reported by staff that rounds of play through June 24th totaled 14,247, which is up 370 rounds from last year.  It was also reported that the tee time reservation system is working very well and has resulted in a significant reduction of no-shows during Saturday and Sunday reserved times.  Commissioner Crowley also noted that the irrigation system is doing well.  Despite the severe draught being experienced, the course is in excellent playing condition.
Commissioner Crowley further reported that the Committee agreed to the purchase of the beverage car which was leased for the summer.  The cost is $13,678.  The Committee also agreed to allocate $3,620 for wrap-around plastic enclosures and small heaters for 20 golf cars for fall play and $700 for battery protection for all 70 cars.

Commissioner Crowley moved and Commissioner Marcus seconded a motion to approve the bid of Nadler Golf Car Sales, Inc. in the amount of $120,010.00 to supply 70 2006 Electric Golf Cars as recommended by the Golf Operations Committee.

Commissioner Crowley noted that the bid came in $80,000 below budget.  He explained that the District received the trade-in value of over $176,000 for the 48 gas cars to be traded in.  Delivery of the 70 cars will be coordinated with the opening of the clubhouse in mid August of this year. 

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

Commissioner Crowley asked Superintendent Lambrecht to report on the clubhouse project.

Superintendent Lambrecht reported that the project is down to the last three weeks.  The roof is finished and all the windows have been installed.  The carpenters are currently working on trim work.  The kitchen equipment is in and the floor has been tiled.  Work is complete in the seasonal bag storage area and the exterior washrooms.  Both the locker rooms are completed and the elevator has been installed.  Superintendent Lambrecht also reported that the fire sprinkler work is completed and most of the plumbing work is complete.  He stated that he sees no problem in being on track for the August 1st occupancy inspection and the official opening on August 15th.

Commissioner Crowley thanked Superintendent Lambrecht for his report and stated that the timber work in the building is outstanding.  He also commended Superintendent Lambrecht for his outstanding work and dedication to this project.

Director Porter added that once the new clubhouse is open, the trailers and temporary washrooms on the north parking lot will be removed.  When the trailers are removed, the north parking lot will be completed and the overhead utility lines will be removed.  The final step will be the formal landscaping of the front entrance to be completed this fall.  He explained that plans are currently underway for a community open house for the new clubhouse in early October.

Director Porter remarked that the neighbors and golfers have been extremely patient and supportive during the two year period since the fire destroyed the original clubhouse and there have been temporary facilities and construction at the golf course.

Financial Planning & Policy --  Committee Chair O’Malley reported that the Committee held a joint meeting with the Centennial Operations Committee on June 13, 2005.  At that time, the Committees reviewed the Ice Rink Expansion Report and discussed financing options.  Commissioner O’Malley reported that the Committee has scheduled September 7th and October 12th for the next Financial Planning Committee meetings. 

Commissioner Brault stated that the Committee will be discussing the possible need for a financial advisor separate from the firm underwriting the District’s bond issues.

DIRECTOR’S REPORT:

Director Porter reported that at the Parks and Recreation Committee’s July meeting when the dogs in the parks ordinance is reviewed, the Police Department will report on any additional incidents relating to allowing dogs in the parks over the past year.

Director Porter also noted that there has been temporary patching at the Community Playfield tennis courts last week, and that color coating will be done in the fall.  He also reported that summer camps are in their fourth week and while the drought has not been good for the landscaping throughout the District, it has been excellent for the summer camp activities and for the beach.

Director Porter referred to his report at a previous meeting that the State of Illinois is planning on joining the Coastal Management Program.  He noted that of the 24 states eligible, Illinois is the only state which has not yet joined the program.  He explained that participation in this program will provide access to approximately $2 million per year in Federal grant money for coastal management programs, and that the Coastal Management Program is a grant seeking program which has no regulatory policy authority.  Director Porter stated that in an effort to insure that the suburbs north of the City of Chicago receive a fair share of the grant proceeds, the Village of Wilmette has been asked to endorse a resolution to participate in the North Shore Lake Michigan Cities Initiative, which is a collective body of north shore communities.  He stated that the Village is planning on voting on participation at their July meeting, and asked if the Board was comfortable with the concept. 

There were no objections to the Village participating in the North Shore Lake Michigan Cities Initiative.

NEW BUSINESS:

Director Porter noted that the second public hearing regarding the skate park will be held on July 18th.  The plan is to hold discussion regarding the feasibility of construction of a skate park facility at the conclusion of the hearing, but to take the final vote at the August Board meeting.  Director Porter stated that President Miller would like every commissioner to have the opportunity to vote on the skate park issue, but at least one commissioner will be unable to attend the regularly scheduled Board meeting on August 8th.  Discussion was held on rescheduling the August meeting.

Commissioner Marcus moved and Commissioner Wolff seconded a motion to reschedule the August Board Meeting from August 8, 2005 to August 22, 2005.

By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

There being no further business to conduct, the meeting was adjourned at 8:10 p.m.

 


Minutes Approved August 22, 2005