WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MARCH 14, 2005
_____________________________________________________________________

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President Wolff called the meeting to order at 7:30 p.m.

PRESENT: President Henry Wolff, Commissioners Cecelia Carlson, Diana Cohen,  Jim Crowley, Richard Marcus, David Miller, Dennis O’Malley, Secretary/Director Terry Porter, Treasurer/Business Manager George Kush
VISITORS: Joel Rosenthal, Willie Boswick, Graham Crosh, Henry Thomas, George Ross, Tyler Oberlin, Ty Frost, Tim Frost, Michael Rushmore, Malory Goldin, Chris Aguilar (Skate Wilmette), Park Board Candidate Sean Ryan, Eric Anderson (Harris Bank), Parks Superintendent Bill Lambrecht

APPROVAL OF MINUTES:   Commissioner Cohen moved and Commissioner Crowley seconded a motion to approve the minutes of the February 7, 2005 Regular Board Meeting.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

COMMUNICATIONS & CORRESPONDENCE:  President Wolff acknowledged receipt of the following:

. . . Letter dated February 22, 2005 from John G. Jacobs, 625 Maple Ave. regarding the weekend reserved time golf lottery for Wilmette residents only. 

. . . E-mail dated February 24, 2005 from Mary Louise O’Reilly, 641 Romona Road
expressing concerns about the “cost overrun” for golf course projects and the clubhouse.

Both communications were reviewed by the Golf Operations Committee at their February 26, 2005 meeting.

. . . E-mail dated February 24, 2005 from Sharon Uhlemann, 800 Elmwood  regarding fees at the Center Fitness Club.
Director Porter stated that he had talked to Ms. Uhlemann regarding her concerns.

President Wolff referred the E-mail to the Parks and Recreation Committee.

. . . E-mail dated March 14, 2005 from Pamela Salvano, 1617 Spencer expressing concerns regarding a skate park in Wilmette.

President  Wolff referred the E-mail to the Parks and Recreation Committee.

. . . Letter dated March 14, 2005 from Village President Nancy Canafax regarding a reception for Wilmette local government officials scheduled for July 12, 2005.

Commissioner O’Malley noted that his daughter had participated in the Girls State Hockey Championship, which had been hosted at the Centennial Ice Rink.  He stated that he had heard many positive comments about the staff that worked the event and expressions of appreciation for the excellent services that were provided to the girls who participated and the people who attended the games. 

Commissioner Marcus added that he had been in attendance and found it to be a wonderful event.  He noted that the New Trier Girls Hockey Team won the State title. 

President Wolff extended the Board’s congratulations to the New Trier Girls Hockey Team for their achievement and the Board’s thanks to the staff at Centennial Ice for a job very well done.

RECOGNITION OF VISITORS:

Michael Rushmore, 939 Romona Road stated that he was in attendance to again speak in favor of the Wilmette Park District constructing a skate park in Wilmette for rollerbladers and skateboarders. He noted that there was a large group of people in attendance who support the skate park, and pointed out that those in attendance are actually only a portion of the skating community in Wilmette.  Mr. Rushmore added that if there was a skate park facility located in Wilmette, more children and young adults would take up sports like BMX biking and skateboarding.  He also felt it would help local businesses, which could add skateboard equipment or perhaps bring a skate shop to Wilmette.  Mr. Rushmore referred to a study done by the Monash University in Australia regarding injuries caused by in line skating. He cited a number of recommendations from the study to reduce injuries in the sport such as having instructors teach novices general rules of safety and safe falling techniques, the use of protective equipment, etc.  One of the recommendations was to create a safe skating environment in the community by providing a skate park facility which would decrease the use of public sidewalks, parks, and streets for rollerblading and skateboarding resulting in a reduction of property damage and injuries.  Mr. Rushmore commented that he was aware that the Park District has a consultant evaluating various park sites for a skate park facility and expressed disappointment that the process is taking so long.

Commissioner Marcus, Chair of the Parks and Recreation Committee, explained that the Parks and Recreation Committee is scheduled to receive the results of the consultant’s study at the April 18th committee meeting.  He stated that it is likely that  there will be an in depth review and discussion of the issue at that time. He complimented Mr. Rushmore on his presentations at the Board and Committee meetings.

Graham Crosh, 2339 Thornwood stated that he is in favor of the Park District constructing a skate park in Wilmette which would also accommodate BMX bicycling. In response to questions from Commissioners Cohen and Carlson, Mr. Crosh stated that there are various ways to maintain safety at skate park facilities, such as providing a certain amount of supervision by Police or Park District staff, posting signs regarding the use of proper equipment and skating etiquette, and educating the skating community on safety measures.

President Wolff thanked both young men for their presentations and encouraged them to remain involved in the process.

Sean Ryan, 2024 Central Ave. introduced himself as a candidate for one of the three Park Board seats which are up for election on April 5th.

APPROVAL OF VOUCHER LIST:

Commissioner Miller moved and Commissioner Marcus seconded a motion to approve the Voucher List in the amount of $2,096,725.59,  a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

COMMITTEE REPORTS:

Financial Planning and Policy – Committee Chair Miller reported that the Committee met twice within the last month and a half for the primary purpose of structuring debt for financing the golf course clubhouse and course improvements. After evaluating the options available, the Committee determined that the most feasible plan would be the restructuring of current bond issues.  Staff and the Committee had investigated the use of proceeds from the sale of the Mallinckrodt Building for the golf course clubhouse and improvement costs, and it was concluded that this method of financing could be vulnerable to a court challenge or tax objection.  On the advice of legal and bond counsel, the Committee concurred with the recommendation that the balance of Mallinckrodt funds be used only for projects at the Mallinckrodt site. 

Commissioner Miller moved and Commissioner Marcus seconded a motion to approve Harris Bank as Financial Advisor and Underwriter for the partial refunding of the 2001 and 2002 General Obligation Bond issues and the 2004A refunding bond issue, and for the issuance of up to $1,400,000 in limited park bonds as recommended by the Financial Planning and Policy Committee.

At Commissioner Miller’s request, Financial Advisor Eric Anderson of Harris Bank, explained that depending upon interest rates, the limited park bonds could be issued for up to $1.4 million.  He stated that that the first three interest payments for the proposed limited park bonds would be funded from Park District operating revenues and that he would have final figures on the refund portion of the debt at the April 11th Board meeting.  Mr. Anderson added that it was possible that the issuance of the bonds might be delayed until the June Board meeting depending upon prevailing interest rates.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

Commissioner Miller moved and Commissioner Crowley seconded a motion to approve Resolution 2005-R-4, A RESOLUTION CALLING A PUBLIC HEARING CONCERNING THE INTENT OF THE WILMETTE PARK DISTRICT, COOK COUNTY, ILLINOIS, TO SELL $1,400,000 GENERAL OBLIGATION LIMITED TAX PARK BONDS as recommended by the Financial Planning & Policy Committee.

Mr. Anderson explained that the Bond Issue Notification Act (BINA) requires governing bodies proposing to sell non referendum limited bonds to hold at least one public hearing concerning the intent to sell the bonds.  At the hearing, the Board must explain the reasons for the proposed bond issue and permit written or oral comment.  The Board is then required to wait seven days before adopting the ordinance  providing for the sale of bonds.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

Commissioner Miller moved and Commissioner Marcus seconded a motion to approve Resolution 2005-R-1, A RESOLUTION AMENDING THE ORGANIZATION AND OPERATION OF THE BOARD OF PARK COMMISSIONERS MANUAL as recommended by the Financial Planning and Policy Committee.

Director Porter reported that a change in the election law will preclude seating the new Board in April as has been the practice.  Previously, with an April election, the Board held a regular meeting on the second Monday of April, followed by the Annual Meeting at which newly elected Board members were installed. The first meeting of the new Board then took place at the regular May Board meeting.  Director Porter explained that as a result of the delay in the timing of the certification of the results of the election, the Financial Planning Committee has reviewed the issue and is recommending a change in meeting format,  Director Porter explained that the April meeting would be a regular meeting of the old Board. At the May meeting, there would be a brief meeting of the old Board for the purpose of approving minutes and adjourning sine die, and the Annual Meeting would immediately follow the regular meeting of the old Board.  Once the new Board is installed, the Regular Meeting of the Board of Park Commissioners will be called to order, and the new Board will be responsible for conducting Park Board business that evening. Director Porter pointed out that the result of this change will be that the new Board will begin conducting regular business in the same time frame as when the Annual Meeting was held at the April meeting.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

Golf Operations Committee – Committee Chair Crowley reported that the Committee met on February 26th.  At that time, it was announced that this year, the golf course will be providing cooler bags for golfers to use to keep beverages cold while on the course.  A refundable deposit will be required.   He added that the beverage cart will include coffee, cookies and sweet rolls this year and that staff will be meeting with the Village Health Department to get input on what will be allowed on the beverage cart before a new cart is purchased.

Commissioner Crowley further reported that Golf Superintendent Matchen told the Committee that the irrigation system is close to completion, and the irrigation around the clubhouse and the new putting green will be finished as soon as the clubhouse construction is completed.  He also noted that at the meeting, it was reported that staff has selected a P.O.S. cash register system for the restaurant and pro shop.  After investigating a number of firms, staff selected the system from Merchants Solutions, Inc., which will feature a gift card system, time card management system, touch screen ordering and the capability for wait staff to remote order with hand held units on the patio.  Cost of the system will be approximately $27,000.  Commissioner Crowley also noted that the 18th green should open by Memorial Day, that the 18th fairway will be available for play the end of April along with the new tee boxes on the 5th and 16th holes, and that Golf Professional Stan Wiel has resigned to take another position.

Commissioner Crowley then asked Superintendent Lambrecht to update the Board on the clubhouse construction.

Superintendent Lambrecht reported that progress is being made towards getting the building enclosed.  The north third of the roof trusses have been installed and most of that area has been sheeted with plywood. The carpenters have also completed a good deal of the over framing on that end of the building, and all of the structural wind bracing has been installed in the attic space. The laminated beams that will support the trusses through the center section of the building and part of the structure over the grill room have been installed and bolted in place.  He noted that the excavator has completed backfilling the entire building, and has completed rough grading the basement area so that the floors can be poured, and that Nicor has installed the new gas service.  Heaters have been set up in the basement to thaw and dry out the area. 

Superintendent Lambrecht further reported that the plumbers have completed a great deal of the rough-in of drain lines for the first floor and the basement, and that all the  rough-in work in the kitchen area, which will be under a concrete slab, has been completed and has been checked by the kitchen equipment designer. A temporary sump pump has been set up in the basement to keep the water pumped out, and it is running almost all of the time.  The electrician has run most of the conduit runs to the positions where the circuit panels will be located.  The basement is nearly complete with the exception of all the lines for the chargers for the golf cars.  The electrician has begun electrical work, working on the first floor running conduit through the attic space.  In addition, the concrete contractor has essentially completed all of the structural work on the building itself.   The steel erectors have completed installation of a number of pieces of structural steel, the stairs at the south end of the building, and the stringers for the north set of stairs.  Those will be completed once the basement floors have been poured.  The mason is almost finished with the block walls on the first floor in the kitchen and exterior washrooms.  Once the roof framing is close to being done, the masons will begin work on the exterior brick and stone.

Superintendent Lambrecht added that he has been working with the construction manager and the architect to get shop drawings expedited and back to the sub contractors within a week, which is a process that usually takes two to three weeks depending on the complexity of the work.  He stated that he is also working with W. B. Olson to expand the available parking in the lot and develop contractor parking on the grass in front.  He noted that Parks crew will be cleaning up the area outside of the Pro Shop for course access and staging a few golf cars. He explained that it is necessary to keep access to the basement down the ramp, so the courtyard will be a bit smaller than it was last year.  Superintendent Lambrecht noted that the District is currently out to bid for all of the interior furnishings for the building including the office furniture, grillroom furniture and Pro Shop fixtures, and those bids will be opened next week.

Commissioner Crowley thanked Superintendent Lambrecht for his thorough update on the clubhouse and course construction projects.

Director Porter noted that the driving range improvements will be completed this spring.  The teaching stations and range building will be worked on in the fall.

Centennial Operations – Committee Chair Cohen reported that the Committee met prior to tonight’s meeting and there will be a report at the April Board meeting.

NEW BUSINESS:

Commissioner Crowley moved and Commissioner Miller seconded a motion to approve Resolution 2005-R-2, A RESOLUTION COMMEMORATING THE CONTRIBUTIONS OF BETTY DUGUID.

Commissioner Crowley read the resolution honoring retiring Lakefront Manager Betty Duguid for her service to the Park District and the Village of Wilmette since 1968 as Curtis Curling Center Manager, Park District Administrative Office Services Manager, Assistant Lakefront Manager, and for the past 15 years, as Lakefront Manager.  The resolution noted Ms. Duguid’s outstanding knowledge of every facet of Lakefront operations, and that she has been a beloved and popular Park District staff member during her tenure with the Wilmette Park District.

During discussion, it was agreed that Ms. Duguid has contributed outstanding service to the Wilmette Park District and she will be missed.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.
Commissioner Marcus moved and Commissioner Miller seconded a motion to approve Resolution 2005-R-3, A RESOLUTION COMMEMORATING THE CONTRIBUTIONS OF ANITA CALLIES.

Commissioner Marcus read the resolution honoring Ms. Callies’ service to the Park District for the past 25 years, the last 15 as Office Manager of the Highcrest Center and the Community Recreation Center.   The resolution noted Ms. Callies’ expertise in dealing with customer service issues and the special bond she has forged with Park District patrons, who have come to trust and rely upon her over the years of her service.

During discussion, it was agreed that Ms. Callies has represented the Wilmette Park District very well during her tenure.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

Director Porter stated that both these women had served the District extremely well and have been exemplary employees.  He said they will be missed and wished them well in their retirements.

Commissioner Carlson moved and Commissioner O’Malley seconded a motion to adjourn to executive session in accordance with Sections 2(c)(11) and 2(c)(1) of the Illinois Open Meetings Act for the purpose of discussion of probable litigation on behalf of the District, and for the purpose of discussion of the performance of a specific employee of the District.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

The meeting was adjourned to executive session at 8:20 p.m.

The regular Board meeting was reconvened at 8:45 p.m.

Commissioner Marcus moved and Commissioner Carlson seconded a motion to approve the minutes of the November 8, 2004 executive session. 

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

Commissioner Carlson moved and Commissioner Crowley seconded a motion to authorize the Director to sign documents appointing the firm of Baker, Miller, Markoff & Krasny, Chicago, IL to initiate litigation to collect unpaid ice pro license fees in the amount of $8,740.97 from Pro Skate Hockey Unlimited and Linus W. Clark.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

Commissioner Crowley moved and Commissioner Carlson seconded a motion to approve an adjustment to the Director’s compensation of a base salary increase to $127,500, a $5,000 bonus, and a loan reduction of $6,600.
By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

There being no further business to conduct, the meeting was adjourned at 8:50 p.m.

 

MINUTES APPROVED ON APRIL 11, 2005