WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, DECEMBER 6, 2004
_____________________________________________________________________

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President Wolff called the meeting to order at  7:30 p.m.

PRESENT: President Henry Wolff, Commissioners Cecelia Carlson, Diana Cohen,  Jim Crowley, Richard Marcus, David Miller, Dennis O’Malley, Secretary/Director Terry Porter, Treasurer/Business Manager George Kush

VISITORS: Michael Rushmore, Andrew Scherer, Michael Rushmore, Jr., Superintendents Grisamore and Lambrecht

APPROVAL OF MINUTES: Commissioner Crowley moved and Commissioner O’Malley seconded a motion to approve the Regular Board Meeting Minutes of November 8, 2004

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried..

COMMUNICATIONS & CORRESPONDENCE:  President Wolff acknowledged receipt of the following:

. . .  Letter dated November 14, 2004 from David Kritzler, OGC Handicap Committee Chair  stating that the Wilmette Men’s Club (OGC) is opposed to a change in the funding and collection process as it pertains to the handicap system at the Wilmette Golf Club. 

E-mails supporting Mr. Kritzler’s position were received from the following OGC members:

 Ralph McKee, Tom Elia, Paul Knobel, Dick Morrison, Pat McCann, Jeffrey A. Howard, Roger Farrell, Sr., Joe Majers, Ted Biedron,  Kerry T. Haskins, Dan Constance, Timothy Terchek, Phil Crittenden, S. K. Blocksom, David Longfellow and Pete Marvin.
Director Porter stated that staff had met with representatives of the Men’s Club and the issue has been worked out to everyone’s satisfaction.

. . . Letter dated November 14, 2004 from Julie Yusim, Executive Director of the Wilmette Chamber of Commerce stating appreciation for the Park District’s support of the 2004 Holiday Parade and Tree Lighting, and for Superintendent Lambrecht’s  participation on the Parade Committee.

. . . Letter dated November 29, 2004 from Steve Later, 515 Greenleaf Ave.  expressing concerns about the motor vehicle access to the Gillson Park Dog Beach.

President Wolff referred the letter to the Parks and Recreation Committee.

RECOGNITION OF VISITORS:

President Wolff recognized Michael Rushmore, 939 Romona, who stated that he was in attendance to encourage the Park District to construct a skate park in Wilmette, preferably at Mallinckrodt or Howard Park.  He noted that there are many skateboarders and in line skaters in Wilmette, mostly pre teens and teens, who have no designated area at which to enjoy their sport. The closest facility is in Glencoe, which is not very convenient for the Wilmette skateboarders and in line skaters.   Michael stated that offering skateboarding and in line skating facilities would help to involve certain children in a sport who do not participate in team sports or other athletic activities.  He felt that a skate park should not take up too much space and could be constructed for about $25,000.

During the discussion which followed, Michael explained that he felt that Mallinckrodt would be the best location for the skate park because of its central location, easy accessibility by public transportation, and the amount of space which would be available.  Commissioner O’Malley noted that the construction cost of $25,000 which was quoted was a great deal less than the estimated cost of approximately $350,000 which had been cited by staff in previous discussions regarding construction of a skate park in Wilmette.  In response to a question from the Board, Director Porter noted that it would be necessary to hold public hearings for neighbors of whatever location was chosen and there would be zoning issues involved. 

Commissioner Marcus, Chair of the Parks and Recreation Committee, explained that staff is still in the process of evaluating various sites which could be used for a skate park.  He stated that there will be a Parks and Recreation Committee meeting in January and invited Michael to attend and repeat his presentation for the Committee.

On behalf of the Board, President Wolff thanked Michael for an excellent presentation and stated that all the commissioners were impressed with what he had to say.

APPROVAL OF VOUCHER LIST:

Commissioner Miller moved and Commissioner Marcus seconded a motion to approve the Voucher List in the amount of $2,320,838.03,  a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

Commissioner Carlson inquired about a $1,500.00 rental charge for the Performing Arts Department ‘s use of a truck for about six weeks.  She felt this was rather expensive and since there were probably several times over a year when it was necessary for Performing Arts to use a truck, perhaps it would be more economical for the Park District to purchase a vehicle.

Superintendent Grisamore explained that for many years, the Park District had owned such a vehicle.  However, when it became necessary to replace the truck, the cost would have been approximately $41,000.  The decision was made at that time not to replace the truck, but to rent a vehicle as needed.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

COMMITTEE REPORTS:

Parks and Recreation – Committee Chair Marcus stated that prior to reporting on the last committee meeting, he would be presenting for approval the proposed 2005 fees for all facilities.

Commissioner Marcus moved and Commissioner Crowley seconded a motion to approve:

The proposed 2005 Lakefront Swimming fees as recommended by the Parks and Recreation Committee.

The proposed 2005 Lakefront Sailing fees as recommended by the Parks and Recreation Committee.

The proposed 2005 Recreation Program fees as recommended by the Parks and Recreation Committee.

The proposed 2005 Golf fees as recommended by the Golf Operations Committee.

The proposed 2005 Centennial Ice fees as recommended by the Centennial Operations Committee.

The proposed 2005 Centennial Tennis fees as recommended by the Centennial Operations Committee.

The proposed 2005 Centennial Pool fees as recommended by the Centennial Operations Committee.

Director Porter explained that generally, proposed fee increases in all areas are minimal.  There is a three percent inflationary increase in instructional fees for all areas.  Also, a surcharge of $2 for 18 hole rounds and $1 for 9 hole rounds has been  added to the regular golf greens fees to partially offset the cost of the improvements at the golf course and the new clubhouse.  Other than those increases, with a few exceptions, all fees remain the same as in 2004.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

Commissioner Marcus reported that the last Parks and Recreation Committee meeting was held on November 29th.  At that time, the Committee reviewed a letter from Toni and Terri Lorenz requesting permission for neighbors of Thornwood Park to stage some neighborhood events in the park.  They are proposing small concerts, movies, and other events.  Commissioner Marcus stated that the Committee agreed to allow the events as long as there is no charge for them and a Certificate of Insurance is supplied to the Park District.

Commissioner Marcus further reported that the Committee reviewed the proposed 2005 Motor Pool/Central Maintenance Budget.  Staff explained that there are no significant budgetary changes, with the biggest change being that the refuse collection and recycling for the facilities will be under contract, but will not cost more to do.  The new refuse truck will be a much smaller unit than currently being used and will be used more for park pick up.  No additional staff is included in the proposed budget. 

Commissioner Marcus also reported that the 2004 Lakefront Report was reviewed.  Although the season was not very good due to weather, expenses were kept under control.   During Committee review of the 2005 Lakefront budget, staff explained that despite the bad weather, the current budget will end up in the black.  After review, the Committee agreed to recommend the budget as proposed to the Park Board for approval.  He also reported that the Committee reviewed the 2004 Summer Camp Report, which showed very strong camp participation with approximately 400 more participants than in previous years. 

Commissioner Marcus further reported that the Committee reviewed the proposed 2005 Recreation Fund Budget.  Staff noted that there were a number of new programs that are doing very well.  In addition, the Early Childhood programs did very well in 2004 due to a tightening of expenses.  After School Recreation continues to grow in popularity and is limited in size by space availability.    There are some recreation programs that will increase more than the three percent inflationary raise in fees, but those are a result of changes in the program format.  After review, the Committee agreed to recommend the budget as proposed to the Park Board for approval.

Commissioner Marcus also noted that the Committee reviewed and agreed to recommend to the Park Board for approval the 2005 Police Security Fund budget as presented.

Golf Operations Committee – Committee Chair Crowley reported that the Committee met on November 20th .  He stated that the Committee reviewed the 2004 Golf Report, which included recommendations that there be no fee increases for 2005 with the exception of the $2.00/$1.00 per round surcharges which were discussed earlier in the meeting.  Staff also pointed out that the proposed 2005 golf budget was predicated on 40,000 rounds of play and that the new clubhouse would be completed and available in mid summer 2005.

Commissioner Crowley noted that the main issue with regard to golf operations is the clubhouse construction and he asked Superintendent Lambrecht to update the Board.

Superintendent Lambrecht stated that work continues to progress.  However, the weather continues to slow or stop work some days.  To date, about eighty percent of the footings for the main part of the building are complete, and approximately seventy percent of the foundations for the main part of the building are complete. He noted that the ramp footings and walls on the sides of the ramp took a great deal of time to complete as the engineering is very complex and required one continuous pour.  The concrete contractor is continuing to form and has completed the main bearing footing and partition in the middle of the building. He explained that once the forms are stripped, the masonry contractor can begin building the block support wall in the middle of the basement.  He also reported that the footings for the elevator have been poured, and the elevator contractor will be on site this week to drill the jack hole for the elevator.  Once that is complete, the access road into the excavation can be removed and the footings and foundations in the southwest corner can be completed.  Gravel will be spread on the ramp for use as basement access, and once the concrete precast deck is in place, and the foundation is waterproofed, the excavation can be backfilled.

Superintendent Lambrecht further reported that the building plumber is on site and is installing the interior and exterior perimeter drains for the footings, and the sump basins are being installed.  He noted that once the concrete deck is in place, heaters will be installed in the basement area so that the plumbers, electricians, mechanical contractor, masons and the concrete contractor can continue their work even when the weather is cold.  Superintendent Lambrecht added that the site plumber has completed all of the new storm sewer work in the parking lot and all around the building, and has also completed installation of the two new water services.  One is dedicated to fire protection and the second provides domestic water to the clubhouse and maintenance building.  In addition, the site electrician completed installation of the conduit for the primary service to the transformer location at the north end of the parking lot and the four 4 inch conduits back to the building for the secondary power from the transformer. The conduit which runs from the south side of Fairway Drive to the building for telephone and cable has also been completed, and the electrician has run the conduits in the lot for a portion of the site lighting.

Superintendent Lambrecht noted that the parking lot has also come a long way despite the weather.  The curbs for the west and south sides were completed as were the western set of islands.  He explained that while doing the work in the parking lot, it was discovered that about seventy percent of the lot had poor soil conditions.  Also, the heavy rains that occurred caused problems. Constant pumping was necessary. Superintendent Lambrecht stated that  to deal with the problems, additional excavation was performed and geotextile fabric was installed and twelve inches of three-inch stone was put in the excavation.  Currently there are a little over 80 parking places available.
Superintendent Lambrecht added that bid package # 2 is out and will be opened this week.  All of the bids will be ready for approval at the January Board Meeting.  He also noted that the second set of plans was submitted to Criezis Architects and the Village for review.  Their comments have been received back and Williams Architects has already responded to them.  He stated that he is hopeful that a permit will be issued by the Village by the end of the month.

In response to a question from Commissioner O’Malley, Superintendent Lambrecht explained that the clubhouse is about three weeks behind schedule and will probably not be ready until  late July. 

Director Porter noted that the irrigation system is almost complete and the contractor will be back in the spring to finish the project. He stated that staff has been very pleased with the irrigation contractor and the work actually has come in ahead of schedule. He also noted that the 18th green should be open for play by Memorial, Day and the 5th and 16th tees should be open some time in mid to late April.

Commissioner Crowley thanked Superintendent Lambrecht and Director Porter for their presentations. 

Centennial Operations – Committee Chair Cohen reported that the Committee met on November 8th.  At that time, the Committee reviewed the 2004 Pool Report.  Discussion was held regarding a possible ten minute break per hour at the pool.  Staff will report back to the Committee on what neighboring pools are doing and if it is felt that implementing these breaks would help keep down the number of fecal incidents experienced at their pools. 

Commissioner Cohen also reported that the Committee held discussion regarding the look up fee at the pool for people who do not have their membership card.  Staff  expressed concerns with the proposal to allow each member one free look-up.  It was felt that people would deny that they had already had their free look-up and claim computer error.  Commissioner Cohen stated that after lengthy discussion, the Committee felt that the proposed new procedure might cause more problems than it corrects and agreed not to make any change for the 2005 season.  She requested that staff make available chains or lanyards for the pool photo ID passes to be worn around patrons’ necks which could possibly help to avoid loss.  Staff will make such an option available.

Commissioner Crowley expressed concerns with charging pool patrons for looking up memberships.  He suggested that staff investigate a computer program which displays a copy of the photo IDs and this be done at no charge.  After discussion, Superintendent Grisamore stated that staff would investigate the cost of the software for this type of program. 

Commissioner Cohen further reported that the Committee reviewed and approved the proposed 2005 budgets for the pool, the ice facility and tennis.  As discussed earlier in the meeting, fee increases are minimal with a three percent inflationary raise for instructional programs.

Commissioner Cohen noted that at the meeting, Commissioner O’Malley reported that  through the Wilmette Hockey Association,  the Wilmette and Winnetka park districts will have the opportunity to host the Illinois State Girls Hockey Championships which will be held in March.  He noted that hosting this event would probably require some modifications to the public skate schedule.  Staff responded that given proper notice, public skate could be rescheduled and staff would be happy to work with the WHA to insure a successful event.

Financial Planning and Policy – Committee Chair Miller reported that the Committee met on October 25th to review the total tax levy.  He asked Business Manager George Kush to update the Board.

Mr. Kush explained that the Committee recommends that the total increase in the 2004 tax levy be limited to 3.7%, which includes an increase of 1.9% for those funds subject to the tax cap, which include Corporate, Recreation, Liability Insurance, IMRF/Social Security, Audit and Security.  He noted that tax cap legislation limits the increase, exclusive of the taxes for the Bond and Interest Fund and Handicapped Recreation, to five percent or the increase in the Consumer Price Index, whichever is less.  The 2003 CPU was 1.9%.  He added that the Committee also recommends that the tax for the Handicapped Recreation Fund be increased by 45.6%, which is primarily due to the rapidly rising cost for special aides for Park District program users with special needs.  The Committee also recommends that the Handicapped Recreation Fund tax levy annually include an amount to offset the costs of upgrading the accessibility of Park District  facilities and tot lots, including equipment. 

President Wolff thanked Mr. Kush for his presentation.

President Wolff called to order a public hearing regarding the 2004 tax levy.
There were no requests to comment.

President Wolff closed the public hearing.

Commissioner Miller moved and Commissioner Carlson seconded a motion to approve Ordinance 2004-O-9, AN ORDINANCE LEVYING AND ASSESSING  THE TAXES OF THE WILMETTE PARK DISTRICT FOR THE YEAR 2004 as recommended by the Financial Planning & Policy Committee.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None.  Motion carried.

DIRECTOR’S REPORT:

Director Porter reported that all committees have completed their preliminary budget work and it is time to prepare the consolidated budget document.  He explained that it is required by law to adopt the Budget and Appropriations Ordinance within ninety days of the start of the fiscal year.  He noted that the District’s practice has been to put the new budget in place as soon as possible after the beginning of the fiscal year.  It was agreed to set a date for a budget workshop in January and commissioners will advise Director Porter of their availability as soon as possible.

NEW BUSINESS:

Commissioner Carlson moved and Commissioner Miller seconded a motion to approve the 2005 Regular Board Meeting schedule as follows: January 10, February 14, March 14, April 11, May 9, June 13, July 11, August 8, September 12, October 10, November 14, and December 12 with the Annual Meeting scheduled for April 11 immediately following the Regular Board Meeting.

Commissioner Cohen moved and Commissioner Marcus seconded a motion to amend the motion to reschedule the February meeting to February 7 and the December meeting to December 5.

On the motion to amend, by a voice vote, voting Yes – All; voting No – None.  Motion carried.

On the amended motion, by a voice vote, voting Yes – All; voting No – None.  Motion carried.

Commissioner Carlson moved and Commissioner Miller seconded a motion to designate Sari Schoen as alternate to Terrence C. Porter to receive nominating papers for the April 5, 2005 Consolidated Election.

By a voice vote, voting Yes – All; voting No – None.  Motion carried.

There being no further business to conduct, the meeting was adjourned at 8:35 p.m.

 

    Minutes approved on January 10, 2005