WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, OCTOBER 11, 2004
_____________________________________________________________________

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President Wolff called the meeting to order at  7:30 p.m.

PRESENT: President Henry Wolff, Commissioners Cecelia Carlson,  Richard Marcus, David Miller, Dennis O’Malley, Secretary/Director Terry Porter, Treasurer/Business Manager George Kush

ABSENT: Commissioners Cohen and Crowley

VISITORS: Superintendents Grisamore and Lambrecht

APPROVAL OF MINUTES: Commissioner Marcus moved and Commissioner Miller seconded a motion to approve the minutes of the Regular Board Meeting of September 13, 2004.

By a roll call vote, voting Yes -- Commissioners Carlson,  Marcus, Miller, O'Malley, and Wolff; voting No -- None.   Absent – Commissioners Cohen and Crowley. Motion carried.

COMMUNICATIONS & CORRESPONDENCE

President Wolff acknowledged receipt of the following:

. . .  Letter dated September 19, 2004 from Charlotte Adelman, 232 Lawndale Street regarding gas powered lawn equipment.

President Wolff referred the letter to the Parks and Recreation Committee.

. . . Copy of letter dated September 13, 2004 to Village President Nancy Canafax from James W. Ford, 1630 Sheridan Road regarding the plans for the new golf clubhouse.

. . . Letter dated September 13, 2004 from Antonio Vernon, 5300 South Shore Drive, Chicago, IL regarding practicing martial arts at Gillson Beach.

Director Porter explained that Mr. Vernon was practicing martial arts on Gillson Beach in an area which could pose a threat from the weapons he was using, especially to children.  He was asked to move to a less populated area as a matter of  public safety, and he objected.  Director Porter noted that this same issue arose during the previous two years, and that he has had some conversations with Mr. Vernon stating the Park District’s position. 

. . . E-mail dated October 6, 2004 from Mary Ashenden praising Bob Biere’s work with the Children’s Theater.  Ms. Ashenden stated that her daughter’s participation in the program has opened her family’s eyes to the wonderful recreational opportunities offered by the Wilmette Park District in addition to the theater program.

President Wolff stated that it is very gratifying to receive this type of communication and he offered his congratulations to Bob Bierie for a job very well done.

APPROVAL OF VOUCHER LIST:

Commissioner Miller moved and Commissioner Carlson seconded a motion to approve the Voucher List in the amount of $1,213,330.99,  a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes -- Commissioners Carlson,  Marcus, Miller, O'Malley, and Wolff; voting No -- None.   Absent – Commissioners Cohen and Crowley. Motion carried.

COMMITTEE REPORTS:

Parks and Recreation – Committee Chair Marcus reported that the Committee met on September 20, 2004.  He stated that General Recreation Manager Kathy Bingham reported that registration in current programs is excellent and that membership in the Fitness Center is now at approximately 2,400 and staff continues to see new people joining every month.   The Committee also reviewed several pieces of correspondence, including a letter from Lewis Pauker complimenting staff at the Center Fitness Club and a letter from Ellen Spears requesting that the wall on the south side of Mallinckrodt be retained with a few openings to provide access to the neighbors on the south side of the park.
Commissioner Marcus moved and Commissioner O’Malley seconded a motion to approve the appointment of 3-D Design Studio, Grayslake, IL to provide master design services for the Mallinckrodt property for an approximate fee of $7,950.00 as recommended by the Parks and Recreation Committee.

Commissioner Marcus explained that the Committee reviewed proposals submitted by six firms to provide park design services for the Mallinckrodt property.  The fees ranged from a high of $30,000 to the $7,950 proposed by 3-D.  The Committee agreed that the range of services proposed by 3-D Design would be appropriate to provide the services required for the design of the park.

Director Porter added that at the public hearings which were held regarding the site, the consensus from those in attendance was that the site should retain its passive environment.  This position was affirmed by the Park Board at the August 9th Board Meeting.  He noted that while the nature of the park is not envisioned to change dramatically, development of a park master plan is something that will require the services of a design firm. The Park District will then have some plans to show to the public  He added that there will be some civil engineering work required, which will be done by Gewalt-Hamilton. 

By a roll call vote, voting Yes -- Commissioners Carlson,  Marcus, Miller, O'Malley, and Wolff; voting No -- None.   Absent – Commissioners Cohen and Crowley. Motion carried.

Commissioner Marcus stated that staff reported that they have looked at the space available at Howard Park and that it does not seem there is enough space to develop a skate park at that location.  He added that staff was asked to look at Gillson Park, West Park, Mallinckrodt and Hibbard Park for a possible skate park location.  The Committee also recommended that 3D Design be retained to assist in the planning process.

Golf Operations Committee – In Committee Chair Crowley’s absence, Commissioner O’Malley reported that the Committee did not meet in September, but plans to hold a users’ meeting at the next regularly scheduled committee meeting of October 23rd.

Commissioner Marcus moved and Commissioner Miller seconded a motion to approve the bid of Boller Construction, Waukegan, IL in the amount of $912,800.00 for carpentry work for the golf course clubhouse construction project.

Superintendent Lambrecht explained that Boller is the low bidder for this component and has met all of the requirements set forth in the bid document.  He noted that this component of the project basically consists of the shell of the building, including the walls and the interior partitions.  Superintendent Lambrecht stated that staff is still looking at ways to reduce the overall cost of the building without sacrificing quality or aesthetics.  He noted that the rough carpentry bid has some possible areas where reductions can be made, and if any of these reductions are selected, the cost will be reduced via change orders to the contract.

By a roll call vote, voting Yes -- Commissioners Carlson,  Marcus, Miller, O'Malley, and Wolff; voting No -- None.   Absent – Commissioners Cohen and Crowley. Motion carried.

Centennial Operations – In Committee Chair Cohen’s absence, Commissioner Carlson reported that the Committee met on September 13th prior to the Board meeting. A letter from Karen Kurgan was reviewed regarding the $3.00 look-up fee for individuals who do not show their pool ID.  The Committee directed staff to discuss the possibility of a computer programming change with the Park District computer vendor with the intent to provide one free look-up per season pass per season. 

Commissioner Carlson further reported that Tennis Manager Ray Bachmann reported that 89% of the available court time has been reserved, which is up six percent compared to a year ago.  Ice/Pool Manager Terry Juliar reported that the pool closed on Labor Day Weekend.  The weekend was one of the best of the season with an average attendance of 800 to 1,000 patrons per day.  He also reported that ice usage is beginning to pick up with hockey and future skating groups using their respective times.  He noted that Public Skate is still slow, which is probably due to the good weather.

Financial Planning & Policy – Committee Chair Miller reported that the Committee plans to meet on October 27th.

MALLINCKRODT:

Director Porter reported that the contract for the sale of the Mallinckrodt Building has been signed by all the parties involved in the transaction.  The Zoning Board of Appeals reviewed the application from Oculus/Pickus (Mallinckrodt Residences LLC) on September 29th, and unanimously agreed to recommend that the Village Board approve the special use and associated zoning variations for the adaptive re-use of the Mallinckrodt Building for senior housing.  Director Porter stated that the Zoning Board was enthusiastic about the project. In addition, on October 4th, the Historic Preservation Commission and the Appearance Review Commission reviewed the plans for the building.  It was agreed that the developer has presented a plan that is satisfactory to the Historic Preservation Commission.  The Appearance Review Commission still has a few outstanding items that need further review, but in general, was in agreement with the plan.

Director Porter also reported that  the Plan Commission met on October 5th to review the proposed sub division of the property to allow for the sale of approximately 2.97 acres to the Village, and subsequently to Mallinckrodt Residences LLC.  He stated that the Plan Commission is recommending approval of the sub division.  However, one Plan Commissioner dissented because of the irregular shape of the lots which are being conveyed.  It was explained to the Plan Commission that the Park District wished to minimize the amount of land which would be sold.  Essentially the District will convey to the Village the footprint of the building and a separate lot to allow for parking on the Mallinckrodt property for condominium residents.  It was also explained that the irregular lot size is beneficial to all parties in that it would make it very difficult for future developers to demolish the building and replace it with another use.

Director Porter noted that the Village Board is scheduled to vote on the Mallinckrodt zoning recommendation at their October 26th meeting, and he will be present to answer any questions that may arise. 

NEW BUSINESS:

Director Porter announced that the Intergovernmental Cooperation Committee is scheduled to meet on December 2nd.  He noted that the agenda will probably be available in mid-November and asked for topics that the Board may wish to include.

Commissioner Carlson stated that she still has concerns with the issue of dogs in the parks. She noted that even with the changes in the Park District ordinance which were implemented to mirror the Village’s ordinance so that the Police would enforce the rules, there are still problems with unleashed or long leashed dogs in the parks, especially in Community Playfield.

Discussion ensued and it was agreed that staff has to take a more proactive approach in discussing the rules with offenders, issuing warnings, if necessary, and working with the Police when it is appropriate.  However, it was the consensus that this is not an appropriate topic for an IGCC meeting.
It was agreed to include a Mallinckrodt update, a golf clubhouse construction update, and the tax levy as topics for the meeting. 

Commissioner Carlson moved and Commissioner Marcus seconded a motion to approve a contribution of $350.00 to the Wilmette League of Women Voter’s Education Fund to help defray the costs of the annual Student Government Day Breakfast.

Director Porter stated that the Student Government Program has been in existence for over 35 years, and is a wonderful educational opportunity for students in all the schools in the community.  He noted that In the past, the Breakfast was held at the Terrace Restaurant, and the Park District provided breakfast at cost.  However, since the loss of the restaurant, the League has been forced to go elsewhere and has to pay substantially more money than in prior years.  A year ago, the Board authorized a contribution to the League of Women Voters Education Fund, and staff recommends that a $350.00 contribution be approved this year. 

During discussion, the Board agreed that this is a very worthwhile program and is an excellent way to get students more aware of and interested in local government.

By a roll call vote, voting Yes -- Commissioners Carlson,  Marcus, Miller, O'Malley, and Wolff; voting No -- None.   Absent – Commissioners Cohen and Crowley. Motion carried.

There being no further business to conduct, the meeting was adjourned at 7:55 p.m.


MINUTES APPROVED NOVEMBER 8, 2004