WILMETTE PARK DISTRICT

  MINUTES OF THE REGULAR MEETING OF THE

BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT

HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL

MONDAY, JUNE 9, 2003

 

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Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President Marcus called the meeting to order at 7:30 p.m.

PRESENT: President Richard Marcus, Commissioners Cecelia Carlson, Diana Cohen, Jim Crowley, David Miller, Dennis O’Malley, Henry Wolff, Superintendent Tom Grisamore, Treasurer/Business Manager George Kush

ABSENT: Director Porter

VISITORS: Leila Winton, W.W. & N.B. Fox, Superintendent Lambrecht

APPROVAL OF MINUTES: Commissioner Wolff moved and Commissioner Miller seconded a motion to approve the minutes of the May 12, 2003 Regular Board Meeting.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.

 

COMMUNICATIONS & CORRESPONDENCE: President Marcus acknowledged receipt of the following:

. . . Letter to Commissioner O’Malley dated May 12, 2003 from Brandon Buck, 620 Ridge Road requesting that the Park District consider providing a skate park in Wilmette.

President Marcus encouraged Mr. Buck to participate in the public hearings regarding the open space at Mallinckrodt when they are held.

. . . Letter dated May 15, 2003 from the Northeastern Illinois Planning Commission thanking the District for the $250.00 contribution.

. . . Letter dated May 28, 2003 from William W & Nancy B. Fox, 1625 Sheridan Road expressing concerns about the condition of the picnic area of the sailing beach due to the construction at the water plant.

. . . Letter dated June 3, 2003 from Director Porter responding to Mr. and Mrs. Fox.

. . . Letter dated June 3, 2003 from Michael Earl, Manager, Village of Wilmette announcing that the New Residents Reception will be held on September 15, 2003.

. . . E-mail message dated June 6, 2003 from Leila Winton requesting time to speak at the Board meeting regarding the new golf rules.

. . . Letter dated June 5, 2003 from Ray Pritchard, 4072 Bunker Lane expressing concerns about the new rules that have been put in place at the golf course.

President Marcus referred both communications to the Golf/Restaurant Operations Committee.

Commissioner Carlson reported that she had been advised that the Village plans on passing an ordinance which will call for a $50.00 per tree charge for trees which are removed in the Village. She inquired whether that fee would apply to the Park District.

President Marcus stated that this issue would have to be discussed with the Park District’s legal counsel.

 

RECOGNITION OF VISITORS: President Marcus recognized the following visitors:

Bill Fox, 1625 Sheridan Road stated that he and his wife Nancy frequently walk the beach and began noticing about a month ago that the part of the sailing beach which used to be a very pleasant area where people could relax and/or picnic is now covered with debris which emanates from the water plant project. Mr. Fox added that at one time, children could play in this little park while their parents were sailing. He requested that the commissioners come down and look at what the site looks like now and he distributed photographs which illustrated his concerns. He asked that the debris be hauled away and the area restored to its previous condition.

President Marcus assured Mr. Fox that the District will look into the issue. He suggested that Mr. Fox attend the next Board meeting after Board and staff have had a chance to deal with the matter.

Leila Winton, 304 Wilshire Drive stated that while she is speaking for herself regarding the new golf policies, she knows that many golfers have the same concerns. It is felt that the 70 round cap which has been implemented for Unlimited Memberships actually contradicts the term "unlimited", and is unfair to the golf course members. Ms. Winton also expressed concerns that the golf and restaurant operation fall under the same accounting category and that the performance of the restaurant has a negative economic impact on the golf operation, which necessitated the fee increases and changes in the Unlimited Memberships.

President Marcus noted that the Golf/Restaurant Operations Committee, which oversees both the golf and restaurant operations, is monitoring the new Unlimited Membership policies and will do a review at the end of the season. He added that the Committee is willing to listen to anyone who has concerns and suggestions regarding the golf course policies and fees.

Ms. Winton also inquired as to what the fee would be for a round of golf after the 70 round cap was reached.

Superintendent Grisamore explained that the regular golf rate would apply.

 

APPROVAL OF VOUCHER LIST:

Commissioner Miller moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,914,438.26, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.

 

COMMITTEE REPORTS:

Parks and Recreation -- Committee Chair Carlson reported that the Committee met on May 19 at which time there was discussion regarding allowing dogs on leash at Mallinckrodt, which had been suggested by a resident. It was agreed that this topic will be reviewed as part of the overall development hearings for the property. Staff suggested that the Committee review the overall policy regarding dogs in the parks. Staff recommended that dogs be allowed on leashes in all parks which would contribute to better enforcement of the rules by parks staff, the police, and the residents themselves. There was discussion regarding retractable leashes, which staff felt should not be permitted. Staff was directed to have information and recommendations available for the next committee meeting for a possible change in the ordinance.

Commissioner Carlson reported that the Committee held discussion on a request from a resident to receive a refund for the second four weeks of Great Gillson Camp, which her daughter wouldn’t be attending or to allow a different child to attend in her place. After discussion, it was agreed that there are reasons for the various camp policies and it is not feasible to allow "custom camp opportunities." Since the camper had other options for shorter camp sessions, it was agreed to deny the request.

Commissioner Carlson further reported that staff presented a recap of the Senior Walking Club and its use patterns as a result of a request that the Club members be allowed on the indoor track on weekends. Staff expressed concerns about expanding the hours available to the seniors enrolled in the Walking Club who pay a yearly fee of $21.00. It was felt that if the hours were extended, many seniors who are currently members might drop their full memberships. Also the layout of the fitness center makes it difficult to monitor who has access only to the track and should not be using the fitness equipment. It was agreed not to make any changes to the current policy.

Commissioner Carlson noted that other topics discussed by the Committee were marketing of the fitness center; a report on the sailing beach and other activities at the lakefront; a summer camp report; and the development of guidelines for the use of Park District facilities by full time employees of other local governmental bodies. It was noted that staff is working on a recommendation that this group be allowed resident rates for use of Park District programs and facilities.

Centennial Operations -- Committee Chair Cohen reported that the Committee met on May 28th. Superintendent Grisamore reviewed the history of granting standing reservations for outdoor court time for the Committee. He explained that the previous Centennial Operations Committee in May of 2002 decided to require groups to use the phone reservation system for outdoor court reservations due to the great number of requests from various groups for reserved outdoor court time. It was felt that it had come to the point where allowing this reserved outdoor court time was unfair to the general outdoor court users. After hearing a request from an outdoor court user group for reserved time at Gillson Park and extensive discussion, staff was directed to investigate court usage and make a recommendation to the Committee on which, if any, outdoor courts could be set aside for groups.

Commissioner Cohen further reported that a representative from a group of swimmers was in attendance to make two requests relative to Centennial Pool. The first request was for the addition of a bubble over the existing lap pool or the addition of an indoor pool. The second request was that the outdoor pool remain open daily, perhaps only between 5:00-7:00 p.m. between opening weekend and June 14 when the facility officially opens for the season. The Committee held discussion regarding an indoor facility and it was agreed there is a need for an indoor pool, and the issue is not dead and will continue to be investigated. With regard to daily opening of the pool prior to the official daily opening, staff explained that the availability of staff and the level of training required in a modern aquatic facility were the primary reasons the facility could not be opened earlier. It was pointed out that this is the earliest the facility has ever opened and the weekends only schedule followed for pre-season usage is the same as followed by the neighboring communities.

The Committee also reviewed correspondence requesting lap swimming hours during the morning lesson period. Staff explained that since lesson registration is so high, it is not possible to hold lap swimming between 9:30 a.m. and 1:00 p.m.

Commissioner Cohen noted that the Committee heard manager’s reports regarding the pool opening weekend, registrations for tennis camps, the progress at Thornwood Park which is still on schedule for a mid-June opening, and the Centennial Ice Show which was a great success. The Committee extended their congratulations and thanked Vickie Tassone, her staff, and numerous volunteers who did an excellent job producing the ice show.

Commissioner Cohen noted that the Committee had established a regular meeting date for the second Monday of the month, preceding the regular Board meeting.

Financial Planning & Policy -- Committee Chair Miller reported that the Committee met immediately prior to the Board meeting. One of the topics discussed was a model policy prepared by the Park District’s legal counsel regarding communications between Board members. The policy will be reviewed with the entire Board at a future meeting.

Commissioner Miller moved and Commissioner Carlson seconded a motion to approve the bid of Sheffield Press, Hammond, IN in the amount of $61,978 for the printing of 4 Leisure Time Guides and a Golf/Tennis Lottery Guide as recommended by the Financial Planning & Policy Committee.

Commissioner Cohen inquired if the printing costs for the brochure have increased much this year over last year.

Superintendent Grisamore responded that this is the same printer as two years ago, and the price is even slightly less than last year’s cost.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.

Commissioner Miller moved and Commissioner Cohen seconded a motion to accept the audited financial statements for the year ending December 31, 2002 as recommended by the Financial Planning & Policy Committee.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.

 

MALLINCKRODT PROPERTY:

President Marcus reported that the Park District’s interview team met with the Village’s interview team and set a date for a joint Village Board/Park Board public meeting on June 23rd at 7:00 p.m. The three developers still under consideration for the Mallinckrodt property will present their proposals and the public will have the opportunity to ask questions of the developers as well as to provide input to the Boards.

President Marcus stated that all three of the developers’ proposals meet the Park District parameters, and it will be up to the Village to decide which project will best suit the needs of the community. In response to a question from Commissioner Carlson, President Marcus noted that the financial consultant who was retained by the interview teams has checked into the financial positions of the three developers and has noted that all of them have excellent financial credentials. The consultant will be very helpful as the process evolves and a developer is chosen.

 

DIRECTOR’S REPORT:

In Director Porter’s absence, Superintendent Grisamore reported that the Police Department had requested the use of the Mallinckrodt building again for a training exercise on June 12th between 4:00 or 5:00 pm through 10:00 p.m. This is a regional exercise for SWAT activities. The neighbors will be informed of the event and hand held lights will be used.

Superintendent Grisamore noted that 3,000-3,500 campers are enrolled for the start of the summer camp season next week. Over 300 counselors have been hired for the Rec. camps alone. He also reported that the annual Pro-Am Golf Tournament will take place on Thursday, June 12th with 72 players signed up and that the pool opens on a daily basis on June 14th.

 

NEW BUSINESS:

Commissioner Wolff moved and Commissioner Carlson seconded a motion to approve Ordinance 2003-O-5, AN ORDINANCE ADOPTING PREVAILING WAGE RATES TO BE PAID TO LABORERS, MECHANICS, AND OTHER WORKERS PERFORMING CONSTRUCTION OF PUBLIC WORKS FOR THE WILMETTE PARK DISTRICT.

 

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, Miller, O'Malley, and Wolff; voting No -- None. Motion carried.

 

There being no further business to conduct, the meeting was adjourned at 8:12 p.m.

 

 

Secretary Porter President Marcus

 

Minutes approved on July 14, 2003