WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, APRIL 14, 2003

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Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President Marcus called the meeting to order at 7:30 p.m.

PRESENT: President Richard Marcus, Commissioners Cecelia Carlson, Jim Crowley, David Miller, Henry Wolff, Secretary/Director Terry Porter, Treasurer/Business Manager George Kush

ABSENT: Commissioners Cohen and Cossarek

VISITORS: Commissioner-elect Dennis O'Malley, Superintendents Grisamore and Lambrecht, Benjamin and Geoffrey Marcus

APPROVAL OF MINUTES:

Commissioner Wolff moved and Commissioner Miller seconded a motion to approve the minutes of the Regular Board Meeting of March 10, 2003.

By a roll call vote, voting Yes -- Commissioners Carlson, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioners Cohen and Cossarek. Motion carried.

Commissioner Carlson moved and Commissioner Miller seconded a motion to approve the minutes of the Election Canvassing Board meeting of April 3, 2003.

By a roll call vote, voting Yes -- Commissioners Carlson, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioners Cohen and Cossarek. Motion carried.

COMMUNICATIONS & CORRESPONDENCE: President Marcus acknowledged receipt of the following:

. . . Letter from Phyllis Cossarek to the Park District Commissioners past and present and Park District staff past and present stating how she had enjoyed her 20 year tenure as a Park Board Commissioner and lauding the facilities and the parks which are operated by the Wilmette Park District. Mrs. Cossarek wished the Park District well with the Mallinckrodt project.

. . . Letter dated March 23, 2003 from Mae Schaum thanking the Board for the resolution honoring her service with the Park District, which was passed at the March Board Meeting and presented to her at her retirement party

. . . Letter dated March 28, 2003 from Theodore Flickinger, Executive Director of the Illinois Association of Park Districts regarding IAPD's upcoming 75th Anniversary Celebration and the new Park District Youth License Plates which are now available.

. . . E-mail dated March 23, 2003 from George Vandervoort recommending that the Mallinckrodt Building be demolished.

. . . Letter dated March 26, 2003 from David Holzmann, 2723 Hawthorne Lane with petition requesting that the Wilmette Sailing Beach be re-named for Natalie Levy.

President Marcus referred the letter to the Financial Planning and Policy Committee.

APPROVAL OF VOUCHER LIST:

Commissioner Miller moved and Commissioner Carlson seconded a motion to approve the Voucher List in the amount of $1,545,564.95, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes -- Commissioners Carlson, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioners Cohen and Cossarek. Motion carried.

COMMITTEE REPORTS:

Parks and Recreation -- Committee Chair Wolff reported that the Parks and Recreation Committee met on March 17th. At that time, the Committee reviewed a letter from the Northwest Passage asking for permission to hold their Kayak Extravaganza on May 18th and September 13th. The Committee approved the request. Commissioner Wolff also noted that the Northwest Passage requested on-water training for their instructors on June 6th through 8th and August 1st through 3rd. The Committee agreed to the request providing that the kayaks used are the ones permitted to Northwest Passage and that the details be worked out with lakefront staff. Commissioner Wolff further reported that the Committee reviewed a letter from Arthur Solomon requesting that the walking track be opened to Senior Walking Club members on the weekend. After discussion, the Committee asked staff to develop more information and report back at the next committee meeting.

Commissioner Wolff moved and Commissioner Carlson seconded a motion to approve the bids of K & M Outfitters in the amount of $2,256.75; All Pro Promotions in the amount of $2,126.45; Windy City in the amount of $2,230.72; Player Sports in the amount of $3,290.95; Modern Screen in the amount of $10,396.89; and Score American Soccer in the amount of $29,944.00 for a total of $50,245.76 for supplying camp and staff t-shirts and soccer uniforms.

Director Porter noted that the tee shirt and soccer uniform bid recommendation is split between six different vendors since the bid documents were structured in such a way to take the low bid for specific items from different vendors. He stated that this approach has worked very successfully in the past and that staff is very pleased with the prices which were received.

By a roll call vote, voting Yes -- Commissioners Carlson, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioners Cohen and Cossarek. Motion carried.

MALLINCKRODT PROPERTY:

President Marcus reported that all three of the developers still under consideration for purchase of the Mallinckrodt property, Active Living, Pathway Senior Living and Occulus/Pickus, have signed the due diligence letters. They are currently in the process of inspecting the building with respect to hazardous materials, life safety, and building code issues. He noted that the developers have agreed to complete their due diligence by the May 15th deadline, and that at the conclusion of the due diligence period, it will be ascertained if the developers are still interested in pursuing the project and if their purchase offers have changed as a result of detailed inspections of the building.

Director Porter reported that on Wednesday, April 9th, Michael Jackson, who is the chief architect of the Preservation Services Division of the Illinois Historical Preservation Agency, met with representatives of the development teams. Director Porter noted that all three of the developers had the opportunity to meet with Mr. Jackson individually after the group meeting and that Mr. Jackson was very helpful in answering the developers' specific questions. Mr. Jackson indicated that the building is a good candidate for some of the historic preservation incentives which are available, which are designed to encourage developers to pursue construction that would guarantee preservation of the building in the future.

DIRECTOR'S REPORT:

Director Porter reported that there has been some difficulty with the current cleaning service which was retained last December after submitting the low bid for third shift cleaning services of the facilities. After attempting to work with the service, staff agreed to release the provider, Tenacious Cleaning Service, from their contract and go to the next low bidder. This vendor happens to be Perfect Cleaning Service, which was the District's previous cleaning service. Superintendent Lambrecht is limiting the initial contract to four months in order to determine the quality of their work. Director Porter noted that the new provider's fee falls within the budget.

There being no further business to conduct, Commissioner Miller moved and Commissioner Wolff seconded a motion to adjourn the Regular Board Meeting sine die.

By a roll call vote, voting Yes -- Commissioners Carlson, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioners Cohen and Cossarek. Motion carried.

The meeting was adjourned sine die at 7:44 p.m.



 

Minutes approved on May 12, 2003