WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE

BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT

HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL

MONDAY, MARCH 10, 2003

 

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

 

President Marcus called the meeting to order at 7:30 p.m.

 

PRESENT: President Richard Marcus, Commissioners Cecelia Carlson, Phyllis Cossarek, Jim Crowley, David Miller, Henry Wolff, Secretary/Director Terry Porter, Treasurer/Business Manager George Kush

ABSENT: Commissioner Diana Cohen

VISITORS: Lois and Arthur Solomon, Superintendents Grisamore and Lambrecht

 

APPROVAL OF MINUTES:

Commissioner Wolff moved and Commissioner Carlson seconded a motion to approve, as amended, the minutes of the February 10, 2003 Regular Board Meeting.

President Marcus explained that Attorney Charlene Holtz had recommended a modification to some language on Page 4 of the minutes which had been originally submitted to the Board. The word "bond" was changed to "certificate" with reference to the taxable debt certificates which were issued for a portion of the Mallinckrodt purchase.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioner Cohen. Motion carried.

 

COMMUNICATIONS & CORRESPONDENCE: President Marcus acknowledged receipt of the following:

. . . Letter dated February 24, 2003 from Allan Winick, 627 Lavergne expressing concerns with the new policy regarding unlimited play at the golf course.

. . . Letter dated March 6, 2003 from Nicholas J. Lazzaro, 230 Briar Drive expressing concerns about the new unlimited play policy at the golf course.

President Marcus referred both letters to the Golf/Restaurant Operations Committee.

President Marcus noted that Mallinckrodt correspondence would be acknowledged during the Mallinckrodt portion of the agenda.

 

RECOGNITION OF VISITORS: President Marcus recognized the following visitors.

Lois Solomon, 1318 Isabella requested that there be a change in the policy regarding the Seniors Walking Club. She noted that she and her husband are members of the walking club, but learned after they joined that they are allowed to walk only Monday through Friday at the fitness center track. On inquiring about this policy and why they could not walk as members of the walking club on weekends, they were told that the track is very crowded on the weekends and could present a danger to walkers. Mrs. Solomon stated that she and her husband did walk on four weekends and the track was much less crowded than it had been during the week. She felt that the Board should review this policy.

Arthur Solomon, 1318 Isabella noted that he and his wife had talked to several different staff members at the fitness center regarding the restriction on members of the Senior Walking Club using the walking track on weekends as part of their senior walking club membership. They had been given different reasons by each of the people with whom they had discussed the matter. Mr. Solomon stated that he did not hear any rationale which would preclude senior walking club members from using the walking track on weekends at reduced rates, and asked that the Board consider changing the policy.

President Marcus thanked the Solomons for attending the meeting and discussing their concerns with the Board. He referred the issue to the Parks and Recreation Committee and recommended that they attend the next meeting, which is scheduled for Monday, March 17th.

 

APPROVAL OF VOUCHER LIST:

Commissioner Miller moved and Commissioner Carlson seconded a motion to approve the Voucher List in the amount of $1,012,079.00 , a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioner Cohen. Motion carried.

 

COMMITTEE REPORTS:

Parks and Recreation - Committee Chair Wolff stated that the Committee had not met in February. However, there are several bid recommendations to be submitted for approval.

Commissioner Wolff moved and Commissioner Carlson seconded a motion to approve the bid of Wizdum Sound, Elmhurst, IL in the amount of $16,096 to supply a wireless microphone system for the Wallace Bowl.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioner Cohen. Motion carried.

Commissioner Wolff moved and Commissioner Carlson seconded a motion to approve the bid of Chicagoland Paving Co., Lake Zurich, IL in the amount of $165,000 to demolish and rebuild the Thornwood Park Tennis Courts.

During discussion it was noted that the bid had come in significantly below the budgeted amount. Superintendent Lambrecht explained that this is because contractors are looking for work due to the current weak economy. Commissioner Miller suggested that since money is still available in the budget, perhaps work could be done on some of the other tennis courts that are in need of repair. Superintendent Lambrecht stated that he would discuss the possibility with the contractor.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No --None. Absent -- Commissioner Cohen. Motion carried.

Commissioner Wolff moved and Commissioner Cossarek seconded a motion to approve the bid of Turf Professionals, Itasca, IL in the amount of $24,954 to supply zero turn riding mowers.

Director Porter explained that as a result of the acquisition of the additional open space at Mallinckrodt, the District’s mowing practices were reviewed and it was agreed to convert to a number of pieces of equipment which should provide much better results. Director Porter noted that this equipment should reduce the number of hours used to cut the grass throughout the entire park system, including the Mallinckrodt property.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioner Cohen. Motion carried.

Commissioner Wolff moved and Commissioner Carlson seconded a motion to approve the bid of Grower Equipment and Supply Co., Hainesville, IL in the amount of $12,952.80 to supply walk-behind mowers.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioner Cohen. Motion carried.

Commissioner Wolff moved and Carlson seconded a motion to approve the bid of Vermeer Midwest, Inc., Aurora, IL to supply a brush chipper at a cost of $17,500.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioner Cohen. Motion carried.

Commissioner Cossarek noted that each of the equipment bid items had come in significantly under the budgeted amounts. Director Porter pointed out that the District received excellent trade-ins on these items, which also helped lower the costs.

Golf/Restaurant Operations - Committee Chair Crowley reported that the Committee met on February 22nd.

Commissioner Crowley moved and Commissioner Cossarek seconded a motion to approve the bid of Harris Chicagoland Golf Cars, Sugar Grove, IL to supply ten Yamaha golf cars for the golf course at a cost of $20,100 as recommended by the Golf/Restaurant Operations Committee.

Commissioner Crowley explained that this is the annual replacement of ten cars in the golf fleet. He noted that the District keeps the ten cars which are being traded in until the end of the golf season, which increases the golf course fleet to 60 cars during the busiest time of the season. Commissioner Crowley added that this bid also came in under the budgeted amount.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioner Cohen. Motion carried.

Commissioner Crowley reported that there was a problem with the floor at the Terrace Restaurant. A week has been set aside in March to look at the problem and for an engineer to determine what repairs are required and if there are any structural defects.

Commissioner Crowley also reported that General Manager George Bell reported wedding bookings are somewhat ahead of last year at this time, and that a marketing plan for the Golf Course and Restaurant will be presented at the next committee meeting. It was announced that Ted Soenksen, course mechanic, was elected vice president of the Turf Equipment Technician Association, Golf Pro Jamie Locke passed his final test and is now a Class A PGA Professional, and Superintendent Mike Matchen was a finalist for the Golf Course Superintendent Association of America’s Superintendent of the Year award.

Financial Planning & Policy -- Commissioner Miller moved and Commissioner Cossarek seconded a motion to approve Policy 2003-P-2, a policy outlining the resident fee policy.

Committee Chair Miller explained that this policy allows primary school age children who live in either District 37 or 39 to be granted resident fees regardless of what schools they attend. At the request of two families, the Committee reviewed the policy, which originally granted resident status only to children who attend District 37 or 39 schools.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioner Cohen. Motion carried.

 

MALLINCKRODT PROPERTY:

President Marcus acknowledged receipt of the following:

. . . Copy of letter to the Village of Wilmette Board of Trustees dated February 11, 2003 from Cindy Gaskill with attachment regarding a broader scope of uses for the Mallinckrodt property.

President Marcus noted that both the Village Board and the Park Board have received the information submitted by Ms. Gaskill.

. . . E mail dated February 12, 2003 from Lali Watt, 811 Chilton Lane expressing concerns about the decision to attempt to sell the Mallinckrodt building for use as senior housing with an 80% market rate and 20% affordable housing mix..

. . . E mail dated February 14, 2003 from Jim Bayley discussing housing tax credits for the Mallinckrodt project.

. . . E-mail dated February 17, 2003 from Jim Lecinski, 622 Ouilmette Lane expressing disapproval with the way the Mallinckrodt property issue is being handled and contending that the Village and the Park District have been deceptive in their practices regarding this issue.

President Marcus stated that he had hoped that after the last meeting when he had responded to correspondence similar to Mr. Lecinski’s e-mail that the allegations had been addressed. However, he felt that it was necessary to reiterate what he had stated at the February meeting that there were a number of open meetings and public hearings which were held before and after the March 2002 referendum at which the issue of the re-adaptive use of the Mallinckrodt building had been discussed by both the Village and Park Boards, community organizations, such as CALM and MUM, and the community in general. He also pointed out that there had been community wide mailings from the Park District regarding the Mallinckrodt issue, articles in both the community newspapers and the Chicago Tribune, updates on the Park District and Village websites, and updates in the Park District program brochures. President Marcus stated that this dissemination of information regarding the Mallinckrodt issue is contrary to Mr. Lecinski’s allegations of "deception" and "secrecy", and he feels that this should put an end to discussion of this issue.

President Marcus reported that the interview team met with five developers last week. Based on the interview process and discussions with the Village, three developers met the criteria for the adaptive re-use of the building and the purchase price which had been established by the Park District and the Village. The three developers still under consideration are Occulus/Pickus with a proposal of an 80% market price/20% affordable mix of condominiums; Active Living, which is proposing a rental concept involving both affordable and market rate units; and Pathway Senior Living, an assisted living facility . The purchase price for the building has been set at $3 to $4 million. President Marcus explained that the three developers have been given a period of time to complete due diligence on the building to determine what their offers will be.

President Marcus noted that the Village will be involved in zoning issues and in ascertaining what the real estate taxes will be. At this time, it is felt that the real estate taxes will be in the range of $50,000 to $500,000 based upon the usage of the building.

Commissioner Carlson moved and Commissioner Cossarek seconded a motion to remove from the table a motion to appoint a financial consultant to work with the Mallinckrodt interview team.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioner Cohen. Motion carried.

Commissioner Miller moved and Commissioner Cossarek seconded a motion to appoint John Glennon, North American Capital Opportunities, Inc. Chicago, IL, as financial consultant to the Mallinckrodt interview team at a cost not to exceed $12,500.00.

President Marcus noted that Mr. Glennon was recommended by Park District Attorney Charlene Holtz and that he has no conflict of interest with any of the developers who are being considered for the project. President Marcus added that Mr. Glennon was present at the Saturday interviews of the developers and that he was very impressed with his expertise in the area.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioner Cohen. Motion carried.

 

DIRECTOR’S REPORT:

Director Porter reported that the Village will be hosting an Intergovernmental Cooperation Committee meeting on April 10th. He asked that Commissioners inform him of any topics they wish to place on the agenda in addition to the Mallinckrodt issue.

 

NEW BUSINESS:

Commissioner Carlson moved and Commissioner Cossarek seconded a motion to approve Resolution 2003-R-3, A RESOLUTION COMMEMORATING THE CONTRIBUTIONS OF MAE SCHAUM.

Director Porter announced that Administrative Office Services Manager Mae Schaum is retiring after 29 years of service to the Park District. He read the resolution commending Ms. Schaum for her excellent work and noting her many contributions to the Park District in providing input and helping to implement many upgrades and improvements in the areas of registration and customer service in addition to serving on the Safety Committee and the Employee Wellness Committee. It was noted that Ms. Schaum is very popular and well liked by Park District staff and Park District patrons alike. She has been an outstanding employee and is very much appreciated by all with whom she has worked.

Commissioner Cossarek stated that Mae Schaum has done excellent work for the District and will be missed by all who know her.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioner Cohen. Motion carried.

Commissioner Cossarek moved and Commissioner Carlson seconded a motion to approve a grant of easement at Community Playfield to the Village of Wilmette for the Community Playfield storm sewer project.

Director Porter explained that the Village of Wilmette is doing sewer and paving work on Pomona Lane and at the Birchwood Lane cul-de-sac. This easement agreement with the Village of Wilmette will allow the Village to install a storm sewer that runs through Community Playfield and attaches to the storm sewer in the western part of the park. Director Porter noted that the Village will pay for the installation of the main sewer line, and that also included in the Village’s work will be installation of a number of wyes which will allow the Park District to add drainage to the northern half of Community Playfield at a future date. The cost of the installation will be borne 100% by the Village of Wilmette, and any future lateral drains to other areas of the park will be at Park District expense. Maintenance of the sewer line will become the Park District’s responsibility, except in emergency cases. Director Porter also noted that use of Community Playfield for baseball and soccer games will not be negatively affected by this project as work will be completed by early spring.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioner Cohen. Motion carried.

Commissioner Cossarek moved and Commissioner Carlson seconded a motion to approve a contribution of $250.00 to the Northeastern Illinois Planning Commission.

Director Porter noted that NIPC provides the Park District with demographic information and maps.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioner Cohen. Motion carried.

Commissioner Wolff moved and Commissioner Miller seconded a motion to approve Resolution 2003-R-2, A RESOLUTION AUTHORIZING A REQUEST TO INTERVENE IN A PENDING ASSESSMENT APPEAL (DIANE BURZYCH, WILMETTE, IL).

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioner Cohen. Motion carried.

Commissioner Cossarek reported that she had attended the National Recreation and Parks Association mid year forum in February in Washington D.C. She stated that the Illinois delegation, which is made up of park commissioners and professional staff visited 21 Illinois congressional offices. They held discussions regarding parks issues with many of the congressmen and some aides. Commissioner Cossarek further reported that the NRPA is partnering with Sports Illustrated, which will be honoring sports programs and facilities across the country beginning in April 2003 through April 2004. The magazine will be honoring park districts across the nation for the year, and one park district per state will be chosen to be featured in the magazine. She requested that a staff person review the application and submit it for the Wilmette Park District.

Commissioner Cossarek moved and Commissioner Wolff seconded a motion to adjourn to executive session for the discussion of the setting of a price for the sale or lease of property owned by the District in accordance with Section 2(c)(6) of the Open Meetings Act.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus, Miller, Wolff; voting No -- None. Absent -- Commissioner Cohen. Motion carried.

 

The meeting was adjourned to executive session at 8:25 p.m.

 

The regular meeting was reconvened at 9:10 p.m.

 

There being no further business to conduct, the meeting was adjourned at 9:10 p.m.

 

Minutes approved on April 14, 2003