WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL

MONDAY,  October 14th, 2002

_____________________________________________________________________


 

Written notice of said meeting was given to the Commissioners and the Wilmette Life in
accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the
Open Meetings Act.

President Marcus called the meeting to order at  7:30 p.m.

PRESENT: President Richard Marcus, Commissioners Cecelia Carlson, Phyllis
Cossarek, Jim Crowley, David Miller, Henry Wolff, Secretary/Director Terry Porter,
Treasurer/Business Manager George Kush

ABSENT: Commissioner Cohen

VISITORS: Tom Bonnie, Eric Zimmerman, Superintendent Grisamore

APPROVAL OF MINUTES:   Commissioner Cossarek moved and Commissioner Wolff
seconded a motion to approve the minutes of the Regular Board Meeting of September
9, 2002.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus,
Miller, Wolff; voting No -- None.   Absent – Commissioner Cohen.   Motion carried.

COMMUNICATIONS & CORRESPONDENCE:  President Marcus acknowledged
receipt of the following:

. . .  Letter dated September 19, 2002 from Ted Flickinger, Executive Director, IAPD
regarding an IAPD Statewide survey taken regarding parks and recreation in Illinois with
a copy of the survey.

President Marcus noted that the survey results were very interesting and encouraging.

. . . Letter dated September 19, 2002 from Kristen Pettersen, 2006 Lake Ave,
Wilmette and Jane Coleman, Northfield recommending that the Mallinckrodt property
remain in its present state.

.  . . Letter dated September 11, 2002 from Beth L. Beucher, 1420 Sheridan Road recommending that the Mallinckrodt building be preserved and used for a variety of community needs.

. . . Letter dated September 22, 2002 from Les and Linda Jackson, 1015 Oakwood
expressing appreciation for an excellent outdoor pool season and offering
recommendations for increasing the popularity of the pool.

President Marcus referred the letter to the Centennial Operations Committee.

. . . Letter dated September 18, 2002 from Village Manager Michael J. Earl thanking
the Park District, and in particular Bill Lambrecht, Betty Duguid, and Bob Bierie, for the
assistance provided in helping coordinate the Act of Remembrance on September 11th
and the Community Picnic.  

. . . Letter dated September 4, 2002 from Robert Matthews Johnson, 1615 Walnut
Ave.  recommending that affordable housing be considered for the Mallinckrodt
property.

. . . Letter dated September 4, 2002 from Charlotte Adelman, 252 Lawndale
requesting that an annual Garlic Mustard Pulling Day be held to beautify Wilmette
parks.

President Marcus referred the letter to the Parks and Recreation Committee.

. . . Letter dated September 14, 2002 from Bruce H. Ente, 2236 Wilmette Ave.
thanking the Board for providing the dog beach.

. . . Letter dated September 10, 2002 from Rosalie S. Brown, 1500 Sheridan Road
with suggestions  for improvements to the Centennial Pool operation.

President Marcus referred the letter to the Centennial Operations Committee.

. . . Letter dated October 8, 2002 from Marcey Toney and Victor Rojas, 1717
Highland Ave. commending Park District programs in general and thanking Director
Porter, Jeff Groves and Sara Hilby for their help and support of their son.

President Marcus thanked Terry Porter, Jeff Groves and Sara Hilby for their special
efforts.
. . . Letter dated October 6, 2002 from John Arthur Hagenah, 1101 Greenwood Ave.
expressing concerns about the exterior lighting at the Centennial complex.

President Marcus referred the letter to the Centennial Operations Committee.

RECOGNITION OF VISITORS:

President Marcus recognized the following visitors:

Tom Bonnie, 411 Vista stated that he had been notified that permits have been issued
for the Centennial Gardens parking, and that the Park District has contracted with a firm
to do the work within the next few weeks.  He thanked the Board for their help with this
matter and noted that it will make it easier for several of the gardeners to work on their
garden plots. 

Eric Zimmerman, 2347 Pomona Lane stated that he echoes Mr. Bonnie's thanks and he
also appreciates the cooperation of the Park District in working to find a suitable solution
to the parking issue in the area.

President Marcus commented that people working together with a willingness to
compromise gets things accomplished.  He thanked and commended Commissioner
Wolff as Chair of the Parks and Recreation Committee for his extra efforts and excellent
work in resolving this matter.

APPROVAL OF VOUCHER LIST:

Commissioner Miller moved and Commissioner Cossarek seconded a motion to
approve the Voucher List in the amount of $1,783,095.81, a copy of which is to be
attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus,
Miller, Wolff; voting No -- None.   Absent – Commissioner Cohen.   Motion carried.

COMMITTEE REPORTS:

Golf/Restaurant Operations – Committee Chair Crowley reported that the Committee
met on September 28th.  At that time, it was reported by Golf Course Superintendent
Mike Matchen that one of the rough mowers, which is heavily used to cut roughs and
mulch leaves in the fall, had broken down.  Staff opted to put in a new engine and
replace some additional parts at a cost of approximately $9,000.  The only other option
would have been to replace the mower at a cost of approximately $40,000.  The rebuilt
mower should last three to four years and will allow its replacement to be scheduled in 
the five year capital plan.  Commissioner Crowley commended golf staff for their
decision to rebuild the mower.

Commissioner Crowley further reported that Golf Manager Dennis Callaghan reported
that rounds of play were up over 200 rounds from last year.  Discussion was held on
how many rounds were unlimited play rounds and it was noted that the unlimited play
rounds are up over 1,000 rounds from last year.  Superintendent Grisamore reported
that golf revenue is down with the larger decrease being in the non-resident walk-on
rounds, which are down substantially.  He explained that this combined with the
increased unlimited play has had a very negative effect on the golf course financial
position.  Commissioner Crowley added that staff was directed to survey other golf
courses regarding what is done relative to unlimited play and whether other golf courses
cap the maximum number of unlimited play rounds.  Staff will report back on the results
of the survey at the next committee meeting.

Commissioner Crowley also reported that Restaurant Manager Cliff Butler reported that
Friday Night Dinner averaged 165 customers for the last month with 183 in attendance
on September 27th, and Sunday Brunch averaged 125 customers for the month of
September. 

Commissioner Crowley noted that the Committee reviewed the Five Year Capital
History and the Proposed Five Year Capital Plan.  Staff will have recommendations at
the next committee meeting relative to what capital expense items should be included 
in the 2003  budget.

Financial Planning & Policy/Real Estate  --  Committee Chair Miller reported that the
Financial Planning & Policy Committee and the Real Estate Committee held a combined
meeting on September 9th.  The major topic was discussion of the Request for
Proposals for the Mallinckrodt building, which was being prepared by the Village.  The
Committee reviewed the document and recommended that the deadline for submission
of proposals be Friday, November 15th, that the property available for sale be three
acres of land, including the main building plus the possibility of an additional one acre
for a total of four acres, and that the real estate contract be included as an addendum to
the RFP along with the description of the excluded property and the Sectarian Use
Agreement.

Commissioner Miller further reported that the Financial Planning Committee reviewed
and concurred with staff's recommendations for funding limits for the 2003 budget.

Commissioner Miller moved and Commissioner Wolff seconded a motion to approve
Resolution 2002-R-5, TRUTH IN TAXATION as recommended by the Financial
Planning & Policy Committee.

Director Porter explained that the recommended tax increase is 1.6%, exclusive of the
Bond and Interest Fund, which represents the tax cap amount.  He also noted that the
tax levy ordinance will be adopted at the December Board  and a public hearing will be
scheduled.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus,
Miller, Wolff; voting No -- None.   Absent – Commissioner Cohen.   Motion carried.

Real Estate Committee --  Committee Chair Miller referred to the Village's proposed
public art project.  He noted that the Village has proposed placing a piece of art on the
open land at the intersection of Lake Avenue and Wilmette Avenue, which is property 
owned by the Park District.  After some safety concerns regarding this location were
expressed at the July 8th Board meeting, the Real Estate Committee reviewed the
Village's request and the Committee asked the Village of Wilmette's Transportation
Commission to evaluate the request to determine if there would be any safety problems
posed by the proposed location.  Commissioner Miller stated that he and Director Porter 
attended the August 26th Transportation Commission meeting, and while the
Commission members felt that this particular intersection presents some challenges, in
their opinion, the addition of a piece of public art on the site would not create any
additional traffic hazards.  Commissioner Miller stated that the Committee is
recommending that the Board authorize staff to prepare the appropriate documents to
allow the Village to construct the public art and maintain that site.  Commissioner Miller
stated that If there is Board consensus to proceed, Park District staff and Village staff
will develop documents for Board approval at the November meeting.

During discussion of this issue, Commissioner Miller explained that the Transportation
Commission had done a study of the location comparing  the number of accidents at
that site to other locations in Wilmette.  The Commission was satisfied after their
investigation, that there would be no greater risk in placing the art in this location than at
any other site.  The Village chose this area for the display of the sculpture because of its
central location and proximity to downtown Wilmette.  Several commissioners remained
unconvinced that there would be no safety concerns.  There were also concerns
expressed about the illumination of the sculpture and how it would impact a nearby
residence.

After extensive discussion, it was agreed to request that the Village have a
representative make a presentation to respond to the areas of concern at a Board
meeting.  Director Porter stated that he would contact Mr. Pell, who is the Chairman of
the Public Art Committee.

DIRECTOR'S REPORT:

Director Porter reported that The Requests for Proposals were finalized and made
available to the public on Thursday, October 3rd.    So far, approximately 15 individuals
or firms have picked up copies of the full RFP packet.  He noted that two formal
inspections of the building have taken place.  The first one was on Wednesday, October
7th with five firms or partnerships represented.  The second inspection was held on
Friday, October 11th with three additional firms or partnerships attending.  Director
Porter stated that when showing the building to the prospective developers, it was made
clear that saving the building is the paramount goal.  He noted that developers were
informed that follow up inspections could be scheduled for anyone interested, and that
proposals will be accepted through 5:00 p.m. on November 15, 2002.

President Marcus thanked Village staff for preparing the RFP's and stated that he
appreciated that they were very receptive to the ideas and recommendations made by
Park District staff.  He added that it was a very professional document, and he was very
impressed with the work that was done.

Director Porter further reported that the budget process is underway.  He stated that this
year, the process will be very difficult because tax dollars are limited and there are
some significant capital needs. He noted that the District is feeling the impact of the
current economic climate, such as was discussed earlier in the meeting regarding the
golf course.  In addition, the new fitness facility, which recently opened in Skokie, has
had some negative impact on the Center Fitness Club and the Ice operation is also a
little on the soft side.  Director Porter added that the intent is to have budgets completed
by December and that the budget workshop will be scheduled after the first of next year.

NEW BUSINESS:

Amendment to NSSRA Articles of Agreement -- Commissioner Carlson moved and
Commissioner Wolff seconded a motion to approve Resolution 2002-R-6, A
RESOLUTION RATIFYING AMENDMENT OF AMENDED ARTICLES OF
AGREEMENT FOR NSSRA.

Director Porter explained that this amendment to the Articles changes the NSSRA fiscal
year to a calendar fiscal year, which better fits the NSSRA business cycle. Several of
the partner park districts and municipalities, including the Wilmette Park District, have
made this change too.  This change will save time and manpower and allow NSSRA to
more closely match expenses to revenue in the season in which it occurs.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus,
Miller, Wolff; voting No -- None.   Absent – Commissioner Cohen.   Motion carried.

Assessment Appeals -- Director Porter explained that a few large commercial property
owners in the community have filed appeals regarding their property tax assessments. 
Included in the group are Carson, Pirie Scott, Ameritech, the Wilmette Commons
Shopping Center, and the North Shore Community Bank.  The Park District is working
jointly with the Village of Wilmette, School District #37, and New Trier Township High
School to challenge these appeals. He noted that in April of 2000, the Board adopted an
intergovernmental agreement, which is still in effect, authorizing that these groups work
together.  The attorney group selected to lead the appeal process is Robbins, Schwartz,
Nicholas, Lifton & Taylor, Ltd.  Director Porter stated that there are four resolutions
authorizing this firm to represent the governmental units in these appeals.  The Park
District's share of the legal expenses is based on a proportionate share of the overall
tax rates for the participating units of local government.

Commissioner Wolff moved and Commissioner Cossarek seconded a motion to
approve Resolution 2002-R-7, A RESOLUTION AUTHORIZING REQUEST TO
INTERVENE IN A PENDING ASSESSMENT APPEAL REGARDING CARSON PIRIE
SCOTT & COMPANY, EDENS PLAZA, 3200 LAKE AVENUE, WILMETTE, IL.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus,
Miller, Wolff; voting No -- None.   Absent – Commissioner Cohen.   Motion carried.

Commissioner Wolff moved and Commissioner Carlson seconded a motion to approve
Resolution 2002-R-8, A RESOLUTION AUTHORIZING REQUEST TO INTERVENE IN
A PENDING ASSESSMENT APPEAL REGARDING AMERITECH, 737 12TH STREET, 
WILMETTE, IL.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus,
Miller, Wolff; voting No -- None.   Absent – Commissioner Cohen.   Motion carried.

Commissioner Wolff moved and Commissioner Carlson seconded a motion to approve
Resolution 2002-R-9, A RESOLUTION AUTHORIZING REQUEST TO INTERVENE IN
A PENDING ASSESSMENT APPEAL REGARDING WILMETTE COMMONS, 50-100
SKOKIE BLVD.,  WILMETTE, IL.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus,
Miller, Wolff; voting No -- None.   Absent – Commissioner Cohen.   Motion carried.

Commissioner Wolff moved and Commissioner Carlson seconded a motion to approve
Resolution 2002-R-10, A RESOLUTION AUTHORIZING REQUEST TO INTERVENE IN
A PENDING ASSESSMENT APPEAL REGARDING NORTH SHORE COMMUNITY
BANK, 718-720 12TH STREET, WILMETTE, IL.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus,
Miller, Wolff; voting No -- None.   Absent – Commissioner Cohen.   Motion carried.

IAPD Business Meeting – Commissioner Miller moved and Commissioner Wolff
seconded a motion to appoint Commissioner Cossarek as Delegate and Commissioner
Carlson as Alternate to represent the Wilmette Park District at the IAPD Annual
Business Meeting to be held on January 25, 2003.

By a roll call vote, voting Yes -- Commissioners Carlson, Cossarek, Crowley, Marcus,
Miller, Wolff; voting No -- None.   Absent – Commissioner Cohen.   Motion carried.

There being no further business to conduct, the meeting was adjourned at 8:10 p.m.