WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL

MONDAY,  September 9th, 2002

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Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President Marcus called the meeting to order at  7:30 p.m.

PRESENT: President Richard Marcus, Commissioners Cecelia Carlson, Diana Cohen, Phyllis Cossarek, David Miller, Secretary/Director Terry Porter, Treasurer/Business Manager George Kush, Financial Advisor Jane Spirgel

ABSENT: Commissioners Crowley and Wolff

VISITORS: State Representative Beth Coulson, Eric Zimmerman, Tom Bonnie, Beth Beucher (MUM), Superintendent Tom Grisamore

President Marcus stated that he wished to commend his fellow commissioners on the thoughtful and insightful discussion held at the Special Meeting of August 29, 2002 regarding the bond issuance for the Mallinckrodt purchase.  President Marcus felt that the Board very carefully considered the alternatives and chose the option that will best serve the community.  He thanked Commissioner Miller for providing the Board with his expertise in the real estate field, which was a great help in making the decision to use the tax exempt bonds/taxable debt certificates format in order to maximize the chances of finding an adaptive re-use for the building.

APPROVAL OF MINUTES:     Commissioner Cossarek moved and Commissioner Cohen seconded a motion to approve the minutes of the Special Board Meeting of August 29, 2002.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Cossarek, Marcus, Miller;  voting No -- None.  Absent – Commissioners Crowley and Wolff.  Motion carried.

COMMUNICATIONS & CORRESPONDENCE:  President Marcus acknowledged receipt of the following:
. . . Copy of a letter to Village Board President Nancy Canafax dated August 12, 2002 from Wally S. Kos, Superintendent of Highways, Forest Preserve District of Cook County regarding  the Village's  request to realign Harms Road opposite Fairway Drive.

President Marcus noted that the request was turned down by the Forest Preserve District.

. . . Letter dated August 27, 2002 from Michaelle Bamberger, 913 Columbus Street expressing concerns about the Mallinckrodt property being used for athletic fields/baseball diamonds.  She recommended that the site be used for passive use only.

President Marcus noted that no decisions have been made with regard to land use and there will be an extensive and open hearing process with opportunities for all those interested to participate.

. . . Copy of a letter dated August 20, 2002 to Assistant Pool Manager Brian Udany from Maxine Morphis Riesbeck, 2917 Crabtree Lane commending lifeguard staff at Centennial Pool for the excellent way an incident was handled and the help she received from pool staff.

. . . Letter dated September 5, 2002 from Colette Cooper, Wilmette Arts Guild seeking permission to have the 13th Wilmette Festival of Fine Arts at the Community Recreation Center on July 19th and 20th, 2003. 

President Marcus referred the letter to the Parks and Recreation Committee.

Commissioner Carlson inquired whether there would be any problem with complying with the Guild's request to suspend baseball games at Hibbard Park that weekend.

Director Porter stated that there will be no problem.

RECOGNITION OF VISITORS:

Tom Bonnie, 411 Vista noted that at the last Board meeting, there had been discussion regarding the new plan for parking at the Centennial Gardens, which had been approved by Park District staff and the gardeners.  He stated that he had checked with the Village to see if the appropriate permits had been issued, and he learned that as of this time, no application for a permit to do the project has been submitted to the Village. 
He added that he felt that by this time, work would be ready to begin and he was very disappointed that so far nothing has been done.

Director Porter stated that he would look into the matter and get back to Mr. Bonnie.

APPROVAL OF VOUCHER LIST:

Commissioner Miller moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,903,898.37, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Cossarek, Marcus, Miller;  voting No -- None.  Absent – Commissioners Crowley and Wolff.  Motion carried.

MALLINCKRODT PROPERTY PURCHASE:

Commissioner Miller moved and Commissioner Cossarek seconded a motion to 
approve Ordinance 2002-O-5, AN ORDINANCE OF THE WILMETTE PARK DISTRICT,
COOK COUNTY, ILLINOIS, AUTHORIZING AND PROVIDING FOR AN
INSTALLMENT PURCHASE AGREEMENT FOR THE PURPOSE OF PAYING THE
COST OF A PARK ACQUISITION, AND AUTHORIZING AND PROVIDING FOR THE
ISSUE OF $4,500,000 TAXABLE GENERAL OBLIGATION DEBT CERTIFICATES
(LIMITED TAX), SERIES 2002, EVIDENCING THE RIGHTS TO PAYMENT UNDER
SUCH AGREEMENT, PRESCRIBING THE DETAILS OF THE AGREEMENT AND
CERTIFICATES, AND PROVIDING FOR THE SECURITY FOR AND MEANS OF
PAYMENT UNDER THE AGREEMENT OF THE CERTIFICATES.

Financial Advisor Jane Spirgel reported that the rate on the taxable debt service, which includes all costs of issuance, is 4.75%.  The yield to the investor is 2.25%.  She noted that Moody's Investor Service has rated the Park District debt service certificates at MIG1, which is the highest rating given by Moody's for a short term issuance.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Cossarek, Marcus, Miller;  voting No -- None.  Absent – Commissioners Crowley and Wolff.  Motion carried.

President Marcus thanked Ms. Spirgel for her excellent work as the Park District Financial Adviser.  He noted that the Board has held some discussion regarding how the Park Board will proceed with public hearings regarding the use of the property.  He stated that the Village will conduct the hearings regarding the adaptive re-use of the building and the Park District will conduct the hearings regarding the use of the open land.  President Marcus stated that in his opinion, the best course of action will be to await the results of the Village's marketing of the building, and once it is ascertained whether the building will be re-developed and how much open space will be available for park land, the Park District will proceed with public hearings. 

During Board discussion, Commissioner Cohen commented that the community is very anxious to share ideas for the property with the Board.  Commissioner Miller stated that he feels that the Village and the Park District should have a very good idea within the next two to three months whether there is a developer with a viable plan.  He noted that if no proposals are received by the deadline, which will be the middle of November, the Park District could begin public hearings at that time.   Commissioner Cossarek stated that she agreed that the Board should wait to see the results of the RFP's before proceeding with public hearings. 

President Marcus stated that he wanted to assure the community that the Park District plans to give as much time to the public hearings as is necessary.  The goal is to give everyone who is interested the opportunity to share their views and ideas with the Board.

Director Porter suggested that a letter be sent to all residents in mid October listing hearing dates, which may start the first week in December.

COMMITTEE REPORTS:

Golf/Restaurant Operations --   Commissioner Cossarek reported that the Committee met on August 24th.  At that time, Golf Superintendent Mike Matchen reported that approximately six and a half inches of rain fell on the golf course on August 21st,  which necessitated closing the course for two days due to heavy flooding.  The Committee saw a video of the flooding, which was the worst experienced at the golf course since 1985.  Fortunately, Superintendent Matchen does not anticipate any significant damage to the golf course from the flooding.

Commissioner Cossarek further reported that the Committee heard Managers Reports.  Restaurant Manager Cliff Butler reported that Friday Dinner is averaging 160 customers, up from last year and that Sunday Brunch is averaging 140 customers, which is comparable to previous years.  Mr. Butler also reported on staffing, menu development for next year focusing on light lunch selections, and new equipment purchases.  General Manager George Bell reported that rounds of play are about equal to last year, but revenue is down from a year ago.  He also reported on upcoming events, including the Couples Outing, the Wilmette Amateur, and the OGC event.  Mr. Bell also reported that a new practice sand trap has been added on the driving range, that the restaurant scored 100% on the last sanitation inspection by the Health Department, and on the development of a photo brochure for the golf course and restaurant which could be used for prospective golf outings.

Commissioner Cossarek added that Superintendent Grisamore reported on the upcoming budget process and budget review to be held in October.  He noted that golf revenue is down at this time due to an increase in Unlimited Play rounds, and that staff and the Committee will have to carefully review both fees and expenses in order to generate funds sufficient for a breakeven operation and to provide funds for capital items. 

Financial Planning & Policy/Real Estate --  Committee Chair Miller reported that there was a joint meeting of the Financial Planning and Real Estate Committees prior to the Board meeting.  The primary purpose of the meeting was to review the draft of the Request for Proposals that the Village had prepared to send to potential developers of the Mallinckrodt property.  There were comments from committee members and also Village residents who attended the meeting, and the Committee will recommend some amendments to the document to the Village.  He noted that the closing on the Mallinckrodt property is scheduled for September 26th, and the RFP's should be sent out no later than October 1st.

In response to a question from Commissioner Cossarek, Commissioner Miller explained that after discussion with those present at the meeting, it was agreed that the Committee would recommend to the Village that the RFP offer a more broad approach with regard to the type of re-use of the building to allow for more bidders.  It was also agreed not to have the purchase price included in the RFP.

Commissioner Miller further reported that the Financial Planning Committee discussed capital expenditures, funding limits for 2003, and the proposed General Administration Budget. 

Commissioner Miller moved and Commissioner Cohen seconded a motion to approve
Ordinance 2002-O-6, AN ORDINANCE PROVIDING FOR THE ISSUE OF A $364,000
GENERAL OBLIGATION BOND, SERIES 2002A, OF THE WILMETTE PARK
DISTRICT, COOK COUNTY, ILLINOIS AND FOR THE LEVY OF A DIRECT ANNUAL
TAX SUFFICIENT TO PAY THE PRINCIPAL AND INTEREST OF SAID BOND TO
HARRIS BANK, WILMETTE AT AN ANNUAL RATE OF 1.8% PAYABLE ON
OCTOBER 1, 2003.

Commissioner Miller noted that this is the annual refunding bond issue for payment of the Community Recreation Center installment contract.

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Cossarek, Marcus, Miller;  voting No -- None.  Absent – Commissioners Crowley and Wolff.  Motion carried.

Commissioner Miller moved and Commissioner Cohen seconded a motion to approve
Ordinance 2002-O-7, AN ORDINANCE ABATING THE TAX HERETOFORE LEVIED
FOR THE YEAR 2002 TO PAY THE PRINCIPAL OF AND INTEREST ON $564,000
GENERAL OBLIGATION LIMITED TAX PARK BONDS, SERIES 1996, OF THE
WILMETTE PARK DISTRICT, COOK COUNTY, ILLINOIS.

Director Porter noted that this is the abatement of about $109,000 in the annual tax levy on one of the bonds for the Community Recreation Center project. 

By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Cossarek, Marcus, Miller;  voting No -- None.  Absent – Commissioners Crowley and Wolff.  Motion carried.

DIRECTOR'S REPORT:
Director Porter reported that he and Superintendent Lambrecht had inspected the Mallinckrodt building with a representative of Loyola.  He noted that they had toured most of the 538 rooms and storage areas, and that Loyola had done an excellent job in cleaning the building which looks fine.  He and Superintendent Lambrecht will inspect the building one more time prior to the closing. Director Porter added that Park District Attorney Charlene Holtz and Loyola's attorney have been exchanging documents in preparation for the closing.

Director Porter further reported that the pool closed for the season on Labor Day.  The weather over the Labor Day weekend was excellent and the pool was open for most of the day with sufficient staff.

Director Porter noted that a community remembrance event will be held on September 11th at Gillson Park in the Wallace Bowl.  The Park District is working with the Village and clergy to coordinate the ceremony which will begin at 7:45 a.m. and will be over at approximately 8:45 a.m.  He also reported that Superintendent Lambrecht and Lakefront Manager Betty Duguid are working with the Village on the Community Picnic, which will also be held at Gillson Park on Saturday, September 14th.  The event will be held from 4:00 p.m. to 8:30 p.m. and fireworks are planned.

There being no further business to conduct, the meeting was adjourned at 8:05 p.m.