WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MAY 12, 2003
_____________________________________________________________
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President Marcus called the meeting to order at 7:30 p.m.
 
PRESENT: President Richard Marcus, Commissioners Cecelia Carlson, Diana Cohen, Jim Crowley, Dennis O’Malley, Henry Wolff, Secretary/Director Terry Porter, Treasurer/Business Manager George KushABSENT: Commissioner David Miller
 
VISITORS: Superintendents Grisamore and Lambrecht
 
APPROVAL OF MINUTES:
Commissioner Cohen moved and Commissioner Carlson seconded a motion to approve the minutes of the Regular Board Meeting of April 14, 2003.
By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, O'Malley, and Wolff; voting No -- None. Absent - Commissioner Miller. Motion carried.
 
Commissioner Cohen moved and Commissioner Wolff seconded a motion to approve the minutes of the Annual Meeting of April 14, 2003.
By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, O'Malley, and Wolff; voting No -- None. Absent - Commissioner Miller. Motion carried.
 
COMMUNICATION AND CORRESPONDENCE:
President Marcus acknowledged receipt of the following:
. . . Letter to the Village Board of Trustees dated April 22, 2003 from Ed Gubman, 1045 Greenwood on behalf of M.U.M. expressing concerns about the three proposals currently under consideration for the development of the Mallinckrodt Building.
. . . Letter dated April 24, 2003 from Bud Riley, 506 Ridge Road thanking the Park District for resurfacing the tennis courts at Thornwood Park.
. . . Letter dated April 22, 2003 from Mari D. Terman, President of the League of Women Voters of Wilmette expressing appreciation to the Board and staff for their participation and help with the Student Government Program.
President Marcus noted that the Student Government Program always proves to be an enjoyable and educational experience for all who participate.
. . . Letter dated April 29, 2003 from Roy Batterham, Parade Coordinator for American Legion Huerter Post #46 inviting Park Board Commissioners to participate in the Memorial Day Parade.
. . . Letter dated April 6, 2002 from Devan O’Dowd, 1200 Isabella requesting that a skate park be constructed in Wilmette.
President Marcus encouraged Devan and others who are interested in a skate park to participate in the public hearings regarding the open space at Mallinckrodt and to stay involved in the process.
APPROVAL OF VOUCHER LIST:
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,075,469.13, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, O'Malley, and Wolff; voting No -- None. Absent - Commissioner Miller. Motion carried.
 
COMMITTEE REPORTS:
Golf/Restaurant Operations -- Committee Chair Crowley reported that the Committee met on April 26th, and they were happy to introduce new commissioner Dennis O’Malley as a committee member.
Commissioner Crowley stated that the Committee held discussion regarding the 70 round golf cap which is in effect for Unlimited Members between April 19th and October 15th. A few members were in attendance to express concerns about the golf cap. Mr. Tom Bonnie stated that the 70 round cap is unfair to those members who play a few holes in the evening, and that he felt that the ramifications of the rule had not been well thought out, especially with regard to rainouts and early and late rounds played. After listening to the concerns expressed and a staff presentation on the history of the current Unlimited Membership restriction, it was agreed that the Committee will continue to monitor the issue on a monthly basis throughout the golf season and will review the policy at the end of the season when all the statistics are available in an attempt to find an equitable system for all golfers.
Commissioner Crowley further reported that the Committee heard Managers’ reports. Superintendent Matchen reported on the spring clean-up work which is ongoing. He noted that the golf crew trimmed and chipped branches which opened the 16 and 11 greens which should help with air circulation, and that flowers have been planted around the clubhouse. Restaurant Manager Cliff Butler reported on the success of the Easter Brunch with 580 customers in attendance and on the success of the Friday Night Dinner during Lent. In response to an inquiry from Commissioner O’Malley regarding the marketing of the restaurant to golfers, staff reported on a coupon which will be handed out at the golf course for the Friday Dinner/Sunday Brunches. Golf Manager Dennis Callaghan reported on rounds of play, which are down approximately 400 from last year. However, Unlimited rounds are currently down 560, which indicates that other play is up.
Commissioner Crowley also noted that there was discussion regarding the construction work on Lake Avenue. It was suggested that when people call in to make reservations, golf staff inform them about the construction and suggest they allow extra time for travel to the course.
 
MALLINCKRODT PROPERTY:
Director Porter reported that the due diligence period for the three developers under consideration for purchase of the Mallinckrodt Building is still under way. It expires on May 15th. He noted that during the due diligence period, the potential developers were given an opportunity to meet with the Chairman of the Illinois Historic Preservation Agency to review possible historic tax credits for the property. This meeting was well received by the developers and they were all given the opportunity to ask questions and discuss issues relevant to their proposals. In addition, the Village’s Building Code Consultant, Criezis Architects, met with the developers along with representatives of the Fire Department to talk about building code and life safety issues for the building. President Marcus added that once the final purchase offers are received, the next round of interviews will be set up with the Village’s interview team. He noted that the Village has added Trustee George Pearce to the interview team because Dan Carter has retired from the Village Board. However, Mr. Carter will remain a member of the committee due to his background in construction and his work on the issue. President Marcus stated that he will be contacting Village President Nancy Canafax regarding holding another joint public hearing regarding the proposals received.
Director Porter announced that on May 13th, the Police Department will be using the Mallinckrodt Building for a hostage situation training exercise.
 
DIRECTOR’S REPORT:
Director Porter stated that summer is rapidly approaching and that the beach will open on Memorial Day weekend and will be open seven days a week. The pool will be open for weekends only until school is out. He noted that the pools are filled. Play at the golf course is down so far due to the inclement weather conditions. The course was open last weekend, but due to the heavy rains, golfers were unable to use carts. Director Porter also noted that the annual ice show is scheduled to take place on the weekend of May 16-18.
In response to a question from Commissioner Carlson about sand removal at the lakefront, there was discussion about the low lake levels which have created an enormous amount of sand at the beach. Director Porter explained that the crews have been removing sand every day from the overlook, but it just keeps blowing back.
Director Porter further reported that work is progressing on the resurfacing of the Thornwood Tennis Courts. It appears that the courts will ready for a mid June opening, which was the original target date.
 
NEW BUSINESS:
Commissioner Cohen moved and Commissioner Wolff seconded a motion to approve the appointments of Kirk Swenk and David Breslow to the North Shore Theater Board of Directors for two year terms expiring on March 31, 2005.
Director Porter explained that the North Shore Theater By-laws require that more than half of the board members be Wilmette residents. Mr. Swenk is a Wilmette resident and the Board now consists of 14 members, eight of whom are Wilmette residents.
By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, O'Malley, and Wolff; voting No -- None. Absent - Commissioner Miller. Motion carried.
Commissioner O’Malley moved and Commissioner Cohen seconded a motion to approve the appointment of Harry Zander to the Community Relations Committee for a two year term expiring on December 31, 2004.
Commissioner O’Malley noted that Mr. Zander was a candidate for Park Board Commissioner in the 2003 Consolidated election, and he has expressed a desire to serve on the Community Relations Committee.
President Marcus noted that he had occasion to speak with Mr. Zander on several occasions, and he felt that he will be a valuable asset to the Community Relations Committee.
By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, O'Malley, and Wolff; voting No -- None. Absent - Commissioner Miller. Motion carried.
Commissioner Crowley sent best wishes for a speedy recovery on behalf of the Board to Vivian Marcus, wife of President Richard Marcus, who had undergone surgery for a broken leg. He also expressed condolences to former Commissioner David Felsenthal on the death of his wife, Lois Soglin. It was noted that Mr. Felsenthal continues to take an active interest in Park District activities.
Commissioner Carlson moved and Commissioner Wolff seconded a motion to adjourn to executive session for the purpose of discussion of minutes of prior meetings lawfully closed under the Open Meetings Act, for the purpose of review, approval or release of such minutes in accordance with Section 2(c)(21) of the Open Meetings Act.
By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, O'Malley, and Wolff; voting No -- None. Absent - Commissioner Miller. Motion carried.
The meeting was adjourned to executive session at 7:50 p.m.
The regular meeting was reconvened at 8:06 p.m.
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the minutes of the executive session of March 10, 2003.
By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, O'Malley, and Wolff; voting No -- None. Absent - Commissioner Miller. Motion carried.
Commissioner Carlson moved and Commissioner Crowley seconded a motion to release to the public the minutes of the executive session of February 10, 2003.
By a roll call vote, voting Yes -- Commissioners Carlson, Cohen, Crowley, Marcus, O'Malley, and Wolff; voting No -- None. Absent - Commissioner Miller. Motion carried.
There being no further business to conduct, the meeting was adjourned at 8:10 p.m.
 
 
Minutes approved on June 9, 2003