WILMETTE PARK DISTRICT

 MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, APRIL 13, 2009
 
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Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President Crowley called the meeting to order at 7:31 p.m.
 
President Crowley congratulated Commissioners Brault and Graham for their re-election to the Park Board on April 7. He also congratulated Michael Murdock on his election to the Park Board. Mr. Murdock as well as Commissioners Brault and Graham will be sworn in at the May 11, 2009 Board meeting. Mr. Murdock will be replacing Commissioner Cohen who is retiring after 20 years of service.
 
PRESENT:   President James Crowley, Commissioners Diana Cohen, Darrell Graham, David Miller, Henry Wolff; Secretary/Director Tom Grisamore
 
ABSENT:      Commissioners Brault and O’Malley
 
STAFF:          Superintendents Bowen, Lambrecht and Wilson
 
VISITORS:    Michael Murdock; Roni Crystal
 
APPROVAL OF MINUTES:
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the minutes of the March 9, 2009 Regular Board Meeting.
 
By a roll call vote, voting Yes -- Commissioners Cohen, Crowley, Graham, Miller, and Wolff; voting No -- None. Absent – Commissioners Brault and O’Malley; Motion carried.
 
COMMUNICATIONS & CORRESPONDENCE: 
 
…        Letter to President Crowley from Kate Mohr expressing her concerns about some of the new garden plots at Centennial Park.
 
President Crowley referred this letter to the Parks & Recreation Committee.
 
…        Letter to Superintendent Lambrecht from Elizabeth Matlin thanking him for responding so quickly to the surge in demand for additional garden plots and for sending out a site map.
 
…        Letter to the Park Board from Roni Crystal thanking the Board for extending the 2009 sailing season.
 
President Crowley referred this letter to the Parks & Recreation Committee.
 
RECOGNITION OF VISITORS: None
 
 
APPROVAL OF VOUCHER LIST:
 
Commissioner Miller moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,347,050.48, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Cohen, Crowley, Graham, Miller, and Wolff; voting No -- None. Absent – Commissioners Brault and O’Malley; Motion carried.

COMMITTEE REPORTS:
 
Financial Planning & Policy Committee – Commissioner Miller reported the Financial Planning Committee did not meet in March but will be meeting next week at its regularly scheduled time.
 
Parks and Recreation -- Committee Chair Wolff reported the Committee reviewed and granted a request for the use of Mallinckrodt on May 29 from 4 to 6:30 p.m. for a fundraising event for the Kira Arney Art Therapy Fellowship Program at Children’s Memorial Hospital. Participants will be walking from the Wilmette Junior High and Highcrest Schools to Mallinckrodt Park. This event is a good example of a how our facilities can be used for a good cause and the Committee felt this was something special. President Crowley asked how does someone who may want to donate go about doing so. Commissioner Wolff responded they can call park district staff who would be able to provide the name of the event’s contact person.
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the bid from H. Barber & Sons, Inc. for the Barber Surf Rake Beach Cleaner in the total amount of $28,186.00 as recommended by the Parks & Recreation Committee.
 
Director Grisamore explained this piece of equipment will replace a beach cleaner that is 14 years old. Commissioner Cohen thanked staff for their remarkable efforts in keeping all of the district’s equipment working for such a long time.
 
By a roll call vote, voting Yes -- Commissioners Cohen, Crowley, Graham, Miller, and Wolff; voting No -- None. Absent – Commissioners Brault and O’Malley; Motion carried.
                       
                        Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the bidsof Windy City, Chicago, IL in the amount of $13,976.79; EA Graphics, Sterling Heights, MI in the amount of $5,441.45; Marathon, Blue Island, IL in the amount of $3,332.77; Score, American Soccer, Wilmington, CA in the amount of $28,491.00; Diamond Sportswear, San Antonio, TX in the amount of $630.00; Sunburst, Glendale Heights, IL in the amount of $262.44; and World of Promotions, Elk Grove Village, IL in the amount of $169.00 for a total cost of $52,303.45 to supply staff and camp T-shirts and soccer uniforms.
 
By a roll call vote, voting Yes -- Commissioners Cohen, Crowley, Graham, Miller, and Wolff; voting No -- None. Absent – Commissioners Brault and O’Malley; Motion carried.
 
                        Commissioner Wolff moved and Commissioner Miller seconded a motion to approve the bid from Custom Built Commercial Fence Corporation in the amount of $116,982.00 for the installation of new bronze architectural fencing for the parking lot, concession area and swimming beach expansion.
 
                        Director Grisamore explained that $70,000 was initially budgeted for the parking lot and funds were also budgeted for the fencing of the entire overlook area which increased the budgeted amount to $214,800. Since we are no longer fencing the entire overlook and the parking lot bids came in under budget, the actual amount is much less than budgeted. In addition, it was hoped to purchase white fencing especially for the overlook area. However, the white fencing only comes in residential grade which would not be strong enough. Staff researched other colors that do come in a commercial grade and decided upon the bronze color. The warranty on the fencing is 20 years and it can also be moved and reused if necessary.
 
By a roll call vote, voting Yes -- Commissioners Cohen, Crowley, Graham, Miller, and Wolff; voting No -- None. Absent – Commissioners Brault and O’Malley; Motion carried.
 
Commissioner Wolff added that the Committee also approved the leasing of the lakefront concession operations to Stach’s from Highland Park. This company has also worked at the Highland Park Park District and their bid was the closest to our requirements. They will also begin to interview previous lakefront employees, will offer grilled food daily, and will have an expanded menu.
 
Golf Operations Committee – Commissioner Graham reported the Committee met on March 21 and one of the issues discussed was the 2009 fees and how they related to prior years. It was pointed out that membership fees did increase but they had not been raised for the last two years. Greens fees, driving range fees and golf cart fees are at the same level as last year. There were 340 memberships as of March 21. Golf course staff indicated there are many new members from Wilmette as well as surrounding areas. The golf lottery held on March 10 resulted in 61 teams which is down two teams from last year. The ladies league begins play on April 20 and the lottery members begin play on April 25 -26. The golf course opened on March 17 with 205 rounds played that day. Staff has completed negotiations with Open Kitchens and their contract has been extended for an additional year.
 
Centennial Operations Committee – Commissioner Miller stated the Committee met this evening before the Board meeting. The lottery for permanent tennis courts will be held on April 25. There were 185 applications this year which is down from the 207 last year. The Committee and staff will also be looking at reduced summer hours at Centennial this year due to decreased activity after certain hours of the day. The Ice Show is scheduled for May 15-17. There are also plans for a summer figure skating championship which would be held on a summer weekend. At the pool, approximately 80 lifeguards have been hired with a goal of 90 lifeguards which staff anticipates will be reached. There will be twice as many lifeguards this year than last year and it is hoped that the pool will be able to operate until Labor Day. With regard to recent Federal legislation regarding pool drains, the changes were supposed to have been made by the end of 2008. However, due to the fact that parts are not available and no one is sure what the actual design of the drains should be, staff felt that we would be unable to meet the new codes until next year.
 
DIRECTOR’S REPORT:
 
Director Grisamore reported that in addition to what Commissioner Miller reported on the Virginia Graeme Baker Act, staff is currently working with architects to finalize their proposals as best we can. No one knows what the final requirements are going to be so staff will remain in contact with the Illinois Department of Public Health (IDPH) to let them know the district is complying as well as possible. The scope of this project changes weekly and initially it was thought the cost of the changes would be approximately $25,000 but it could now very well cost up to $75,000 or $100,000 in order to comply with the regulations. As long as we are working on the changes, staff feels the district will still be in compliance with the IDPH.
 
In addition, a number of people on this Board and in the audience who have had or do have children involved in the Wilmette school system over the course of the last 30 or 40 years probably know Irv Johnson. Irv was a physical education teacher at the Junior High Schools and has worked for the park district part-time for almost 40 years. Irv is moving to Texas to be closer to family members and there is an open house reception for him at the Community Recreation Center on Sunday, April 26 from 2 to 5 p.m. Anyone who would like to stop by and say thank you to Irv is welcome to do so. He has been a valuable employee.
 
 
UNFINISHED BUSINESS: None
 
 
NEW BUSINESS:
 
Commissioner Graham moved and Commissioner Miller seconded a motion to approve Resolution 2009-R-5, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (BARRY ENGEL).
 
Director Grisamore explained this property is located at 15 Linden Avenue. The District only receives these appeals if the amount being appealed is in excess of $100,000. The District participates in a cooperative of other local governmental agencies which addresses these property tax appeals. Our portion is relatively small compared to the other districts involved in the cooperative such as New Trier and Wilmette Public Schools.
 
By a roll call vote, voting Yes -- Commissioners Cohen, Crowley, Graham, Miller, and Wolff; voting No -- None. Absent – Commissioners Brault and O’Malley; Motion carried.
 
Commissioner Graham moved and Commissioner Miller seconded a motion to approve Resolution 2009-R-6, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (WIL-RIDGE)
 
Director Grisamore explained this property is located at 333-343 Ridge Road in Wilmette.
 
By a roll call vote, voting Yes -- Commissioners Cohen, Crowley, Graham, Miller, and Wolff; voting No -- None. Absent – Commissioners Brault and O’Malley; Motion carried.
 
Commissioner Wolff Moved and Commissioner Miller seconded a motion to approve Ordinance 2009-O-3, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL.
 
Director Grisamore explained the properties listed are a 1998 Wells Cargo Utility Trailer and a 1999 GMC Sierra 3500 Utility Truck. These will both go the municipal auction either in April or in May. The April auction will be held in Grayslake and the May auction in Arlington Heights. The district has historically done very well with these auctions as opposed to trading in the vehicles.
 
By a roll call vote, voting Yes -- Commissioners Cohen, Crowley, Graham, Miller, and Wolff; voting No -- None. Absent – Commissioners Brault and O’Malley; Motion carried.
 
President Crowley asked Superintendent Bowen to present the PDRMA Loss Control Award to the Board. Superintendent Bowen stated the district is a member of the Park District Risk Management Agency who conducts an annual review process of our procedures and documentation. For the last 20 years, the district has reached the highest level of the Loss Control Program which is Accreditation. The evaluation will take place again this year. In the meantime, the district has been awarded a plaque in addition to a $1,500 check which will be used to fund our employee safety committee program.
 
President Crowley moved and Commissioner Wolff seconded a motion to adjourn to Executive Session for the purposes of review, approval, or release of minutes previously closed under the Open Meetings Act and for approval of the destruction of the verbatim audiotapes of closed sessions of the Board of Park Commissioners which took place not less than 18 months previously in accordance with Section 2(c)(21) of the Open Meetings Act and for discussion of the purchase of real property for the use of the District in accordance with Section 2(c)(5) of the Open Meetings Act.
 
By a roll call vote, voting Yes – Commissioners Crowley, Cohen, Graham, Miller, and Wolff; voting No -- None. Absent – Commissioners Brault and O’Malley. Motion carried.
 
The meeting adjourned to executive session at 7:53 p.m.
 
The Regular Board Meeting was reconvened at 8:16 p.m.
 
Commissioner Miller moved and Commissioner Wolff seconded a motion to approve the minutes of the March 9, 2009 Executive Session.
 
By a roll call vote, voting Yes – Commissioners Crowley, Cohen, Graham, Miller, and Wolff; voting No -- None. Absent – Commissioners Brault and O’Malley. Motion carried.
 
Commissioner Cohen moved and Commissioner Graham seconded a motion to release to the public the executive session minutes of the October 13, 2008 Executive Session.
 
By a roll call vote, voting Yes – Commissioners Crowley, Cohen, Graham, Miller, and Wolff; voting No -- None. Absent – Commissioners Brault and O’Malley. Motion carried.
 
Commissioner Miller and Commissioner Wolff seconded a motion to approve the destruction of the verbatim audio recordings of the closed sessions of the Board of Park Commissioners of the Wilmette Park District held on May 14, 2007, June 11, 2007, August 13, 2007, September 10, 2007 and October 8, 2007 after having first been determined by the Park Board that not less than 18 months have expired since the completion of the closed sessions, recorded, and minutes of the closed sessions meeting the requirements of subsection 2.06(a) of the Open Meetings Act have been approved by the Park Board, all in accordance with the applicable provisions of the Open Meetings Act.
 
By a roll call vote, voting Yes – Commissioners Crowley, Cohen, Graham, Miller, and Wolff; voting No -- None. Absent – Commissioners Brault and O’Malley. Motion carried.
 
There being no further business to conduct, the meeting was adjourned at      8:21 p.m.
 
 
 
MINUTES APPROVED ON MAY 11, 2009