WILMETTE PARK DISTRICT

 
MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MAY 11, 2009
 
_____________________________________________________________________
 
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
Commissioner Miller called the Regular Meeting to order at 7:33 p.m.
 
PRESENT:   Commissioners Jim Brault, Diana Cohen, Darrell Graham, David Miller, Dennis O’Malley, Secretary/Director Tom Grisamore
 
ABSENT: Commissioners Crowley and Wolff
 
STAFF: Superintendents Bingham, Bowen, Lambrecht and Wilson; Communications Manager Donoghue
 
APPROVAL OF MINUTES:
 
Commissioner Cohen moved and Commissioner Brault seconded a motion to approve the minutes of the April 13, 2009 Regular Board Meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Graham, Miller, and O’Malley; voting No -- None. Absent – Commissioners Crowley and Wolff. Motion carried.
 
Commissioner Miller narrated a slide show presentation commemorating Diana Cohen’s 20 years of service as a Park Board Commissioner. Diana has been a steady and patient listener during hours of public hearings and is respected by her fellow Board members for being diligent in her homework and weighing the facts before voting on the issues over the years. First elected in 1989, Diana has served with a total of 16 Board members over the course of her five terms in office. She has been closely involved over the last 20 years in the park district’s unprecedented growth in recreational programs and parks and facility development. Through her work with youth and adults, Diana personifies the District’s mission statement which is to enrich the quality of community life, to promote wholesome activities, and to create programming for people of all ages and abilities while protecting open space and natural resources for future generations. The staff and her fellow Board members thank her for her time and dedication and wish her all the best in future. 
 
Diana responded by thanking everyone for their support over the years. She was elected to office in 1989 and now 20 years later she can truly say what a rewarding experience it has been. Thanks to both past and current staff as well as the other Board members for their assistance. In addition, behind every successful official is a devoted family and Diana thanked her husband Mac, daughter Taylor and son Drew who were in attendance. She also congratulated Commissioner-Elect Murdock on his election to the Board and stated it has been a pleasure to be of service to this community.
 
Commissioner Brault moved and Commissioner O’Malley seconded a motion to approve Resolution 2009-R-7, A RESOLUTION COMMEMORATING THE SERVICES OF DIANA COHEN.
 
Director Grisamore read the resolution which stated that Diana had faithfully served on the Board of Commissioners of the WPD since April of 1989 and has served as a member and chair of the various Committees, also serving as Vice President and President of the Board. Diana was also instrumental as a Park Commissioner in many projects, has been responsive to the citizens of Wilmette, and has selflessly served to provide excellent Park District facilities and programs for the community. Diana was also honored with a 20-Year Service Award from the Illinois Association of Park Districts in recognition of her outstanding contributions, community leadership and service to advance parks, recreation and conservation in the State of Illinois.
 
Commissioner Miller stated he has had the privilege of working with Diana for the past 18 years and during his first term, he served as President and Diana was Vice President. Commissioner Miller concluded that they both learned much over the years, it has been a pleasure to work with Diana and she will be missed.
 
Commissioner O’Malley stated he and the audience have learned more about what an excellent public servant Diana has been for the Village of Wilmette. He thanked her for being a mentor and teaching him how a Park Board works and that she is a very special person and a credit to this town.
 
Commissioner Brault also thanked Diana for teaching him how to listen and ask questions when residents come before the Board.
 
Commissioner Graham thanked Diana for showing him how to be patient and polished when dealing with residents who feel strongly about an issue and he will also aspire to Diana’s standards.
 
Director Grisamore stated that on behalf of the staff, a number of them having worked with Diana for 20 years, thanked her for serving as a role model and for her ability to remain calm and to listen and respond positively to all comments.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Graham, Miller, and O’Malley; voting No -- None. Absent – Commissioners Crowley and Wolff. Motion carried.
 
There being no further business to conduct, Commissioner Miller moved and Commissioner O’Malley seconded a motion to adjourn sine die.
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Graham, Miller, and O’Malley; voting No -- None. Absent – Commissioners Crowley and Wolff. Motion carried.
 
The meeting was adjourned sine die at 7:50 p.m.
 
 
 
MINUTES APPROVED ON JUNE 8, 2009
 
 
 
 
 
WILMETTE PARK DISTRICT
 
MINUTES OF THE ANNUAL MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MAY 11, 2009
 
_____________________________________________________________________
 
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
Board Secretary Tom Grisamore called the Annual Meeting to order at 7:53 p.m.
 
PRESENT:   Commissioners James Brault, Michael Murdock, Darrell Graham, David Miller, Dennis O’Malley, Secretary/Director Tom Grisamore
 
ABSENT: Commissioners Crowley and Wolff
 
STAFF: Superintendents Bingham, Bowen, Lambrecht and Wilson; Communications Manager Donoghue
 
OATH OF OFFICE: 
 
Park Board Secretary Grisamore administered the oath of office to Commissioners Brault, Graham and Murdock.
 
ELECTION OF OFFICERS: 
 
Secretary Grisamore entertained nominations for the Office of President.
 
Commissioner Brault nominated Commissioner Dennis O’Malley for the Office of President.
 
There being no further nominations, Commissioner Brault moved and Commissioner Murdock seconded a motion that the nominations be closed and that Dennis O’Malley be unanimously elected to the Office of President.
 
By a voice vote, voting Yes – All; voting No – None. Absent – Two. Motion Carried.
 
President O’Malley thanked the Board for their support and became Chair of the meeting.
 
President O’Malley entertained nominations for the Office of Vice President.
 
Commissioner Graham nominated Commissioner James Brault for the Office of Vice President.
 
There being no further nominations, Commissioner Graham moved and Commissioner Murdock seconded a motion that nominations be closed and that James Brault be unanimously elected to the Office of Vice President.
 
By a voice vote, voting Yes – All; voting No – None. Absent – Two. Motion Carried.
 
APPOINTMENT OF OFFICERS AND DIRECTOR: Commissioner O’Malley moved and Commissioner Graham seconded a motion to approve the appointment of Thomas L. Grisamore to the office of Secretary.
 
By a voice vote, voting Yes – All; voting No – None. Absent – Two. Motion Carried.
 
Commissioner Brault moved and Commissioner Miller seconded a motion to approve the appointment of Thomas L. Grisamore as Executive Director.
 
By a voice vote, voting Yes – All; voting No – None. Absent – Two. Motion Carried.
 
Commissioner Miller moved and Commissioner Murdock seconded a motion to approve the appointment of Stephen P. Wilson to the office of Treasurer.
 
By a voice vote, voting Yes – All; voting No – None. Absent – Two. Motion Carried.
 
There being no further business to conduct, the Annual Meeting was adjourned at 7:55 p.m.
 
 
MINUTES APPROVED ON JUNE 8, 2009
 
 
 
 
WILMETTE PARK DISTRICT
 
MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MAY 11, 2009
 
_____________________________________________________________________
 
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President Crowley called the meeting to order at 7:57 p.m.
 
PRESENT:   Commissioners Jim Brault, Darrell Graham, David Miller, Michael Murdock, and Dennis O’Malley; Secretary/Director Tom Grisamore
 
ABSENT: Commissioners James Crowley and Henry Wolff
 
STAFF: Superintendents Bingham, Bowen, Lambrecht and Wilson; Communications Manager Donoghue
 
VISITORSLisa O’Malley; Jim Griffith; Joanne Aggens; Eric Gibbs; Jeff Kos
 
COMMUNICATIONS & CORRESPONDENCE:
 
Commissioner Brault stated he received two communications regarding the use of the baseball fields. The first communication asked what is involved with the District’s current permitting process and the second asked about opportunities to provide services. Both of these were referred to the Parks & Recreation Committee.
 
RECOGNITION OF VISITORS: 
 
Jim Griffith, 1210 Glendenning. Mr. Griffith related his thoughts on the recent election stating that he felt there were irregularities in the process which affected the election outcomes of both the Village Trustee and Park Commissioner Boards. He also indicated these irregularities may be in conflict with State and Village election codes regarding the use of flyers, brochures or other political literature that endorse candidates without publishing the name of the groups or individuals who are responsible.
 
When asked by Mr. Griffith if he was the one who circulated the political endorsement card, Commissioner Murdock replied that he is not responsible and does not know who is. Commissioner Graham added that his name, although misspelled, was on the card and he appreciates the support he receives from the community. In addition, he feels that circulating a card identifying good candidates for public office is a benefit to the community. Commissioner Graham also indicated that Mr. Griffith’s citation of the Village Code contradicts the US Supreme Court ruling that anonymous support of candidates is lawful and encouraged.
 
Commissioner Brault stated he ran as an incumbent with four years of experience on the Park Board and believes his public positions on issues and his general approach as a board member is very well known in the community. He disagrees with Mr. Griffith but appreciates his opinion.
 
Joanne Aggens,1915 Highland Avenue. Ms. Aggens addressed the Board indicating that the lack of attribution on that piece of election literature is unsettling. According to her, the last-minute, unauthorized endorsement just days before the election with no way to repair the damage was an unethical abuse of the election process.
 
Eric Gibbs, 112 Hollywood Court. Mr. Eric Gibbs is also frustrated with what he feels was unethical behavior that occurred during the election process and feels the Village and Park Boards encouraged this type of behavior.
 
Jeff Kos, 2319 Thornwood Avenue. Mr. Kos expressed his concerns with the condition of the basketball courts and gymnasiums at the Wilmette schools. He feels they are in bad shape and could be dangerous for the children who play on them. Mr. Kos asked if the Park District would be able to get together with the School District to address this issue. Director Grisamore stated he will follow up on this matter with the School District.
 
APPROVAL OF VOUCHER LIST:
 
Commissioner Brault moved and Commissioner Miller seconded a motion to approve the Voucher List in the amount of $1,298,835.90, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioners Crowley and Wolff. Motion carried.
 
COMMITTEE REPORTS:
 
Financial Planning & Policy Committee – Committee Chair Brault reported the Financial Planning & Policy Committee did not meet in April but will be meeting next week.
 
Parks and Recreation –President O’Malley reported the Parks and Recreation Committee did not meet in April but will be meeting next week.
 
Golf Operations Committee – President O’Malley reported the committee met in April and it was reported the number of rounds is up from last year at this time although memberships are slightly down. Golf staff is continuing to work hard to entice previous members to return to our course. The course is in very good shape and the maintenance staff continues to work on projects around the course. The Committee approved a lease extension for Open Kitchens who will run the food service area for another year. Director Grisamore added that the same terms and conditions are as existing terms with an approximately 10% discount. With the current economic climate, staff felt this action was very beneficial to the District.
 
Centennial Operations Committee – Committee Chair Miller reported the committee met this evening before the Board. Enrollment in spring skating classes currently totals 336 which is 132 more than in 2008. The Ice Show will be held this weekend, May 15-17. The swimming pool opens for Memorial Day weekend and there will be 84 lifeguards this year compared to 43 in 2008. It is hope to keep as many lifeguards as possible in order to extend the pool season through Labor Day. The Tennis Lottery was on April 1. There are 169 court times for 2009 which is down 21 times from last year. The season runs from September 13, 2009 – May 15, 2010. There are 312 children participating in the summer Tennis camps which is the same number as last year. The summer travel teams will begin their season at the end of May.
.
DIRECTOR’S REPORT:
Director Grisamore stated that in addition to the information provided in his report in the packet, he wanted to point out the Committee Preference sheets that are located on the dais. He asked that the Board complete the information on the sheets and return them to him by Friday, May 15. At that time, President O’Malley can then begin to form the new Committees. He understood that we will continue with the current committees until the new ones are appointed and the Board agreed. 
 
UNFINISHED BUSINESS: 
 
None
 
OLD BUSINESS
 
None
 
NEW BUSINESS:
 
Director Grisamore explained that there are two retirement resolutions, Resolution 2009-R-8 and Resolution 2009-R-9. The first resolution is for Leonel Gallegos who has been an employee with the District for 34 years as a golf maintenance worker. Leonel has been around for the rebuilding of most of our greens and tees and seeing how the golf course has come a long way to which he has contributed. The District thanks him for all of the work he has done for us. The second resolution is for Richard “Dick” Kaziny. Dick has been with the District for 32 years as the boy’s gymnastics coach and assistant gymnastics supervisor and has seen the program grow from a few children at Highcrest to the 1,700-2,000 children that are now participating in gymnastics. He has done a wonderful job for us and we thank him for his years of service.
 
Commissioner Brault moved and Commissioner Murdock seconded a motion to approve Resolution 2009-R-8, A RESOLUTION COMMEMORATING THE SERVICES OF LEONELL GALLEGOS.
 
By a roll call vote, voting Yes -- Commissioners Brault, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioners Crowley and Wolff. Motion carried.
 
Commissioner Brault moved and Commissioner Murdock seconded a motion to approve Resolution 2009-R-9, A RESOLUTION COMMEMORATING THE SERVICES OF RICHARD KAZINY.
 
By a roll call vote, voting Yes -- Commissioners Brault, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioners Crowley and Wolff. Motion carried.
 
Director Grisamore stated that there are two resolutions tonight dealing with surplus property. The first resolution is for the disposal of surplus property; specifically, a 1998 John Deere Fairway Mower. It is recommended that this piece of equipment be donated to the Frank Govern Memorial Golf Course (formerly Peter Jans). There had a trade-in value but it was only $100. However, the equipment still works and feels that the donation would be appreciated. The second piece of equipment is a 1983 Case Tractor. A minimum value of $1,000 has been established and staff is recommending it go to the Municipal Auction in Libertyville.
 
Commissioner Graham moved and Commissioner Murdock seconded a motion to approve Ordinance 2009-O-4, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE DISPOSAL OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL.
 
By a roll call vote, voting Yes -- Commissioners Brault, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioners Crowley and Wolff. Motion carried.
 
Commissioner Graham moved and Commissioner Murdock seconded a motion to approve Ordinance 2009-O-5, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL.
 
By a roll call vote, voting Yes -- Commissioners Brault, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioners Crowley and Wolff. Motion carried.
 
Commissioner Miller and Commissioner Brault seconded a motion to adjourn to Executive Session for the discussion of the purchase of real property for the use of the District in accordance with Section 2(c)5 and for discussion on the setting of a price for sale or lease of property owned by a public body in accordance with Section 2(c)6 of the Open Meetings Act.
 
By a roll call vote, voting Yes -- Commissioners Brault, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioners Crowley and Wolff. Motion carried.
 
The meeting adjourned to executive session at 8:17 p.m.
 
The Regular Board Meeting was reconvened at 9:04 p.m.
 
Commissioner Miller moved and Commissioner Wolff seconded a motion to approve the minutes of the April 13, 2009 Executive Session.
 
There being no further business to conduct, the meeting was adjourned at      9:06 p.m.
By a roll call vote, voting Yes -- Commissioners Brault, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioners Crowley and Wolff. Motion carried.
 
 
MINUTES APPROVED ON JUNE 8, 2009