WILMETTE PARK DISTRICT
MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, JUNE 8, 2009
 
______________________________________________________________________          
 
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President O'Malley called the meeting to order at 7:30 p.m.
 
PRESENT:   President Dennis O’Malley; Commissioners James Brault, James Crowley, Michael Murdock, Henry Wolff; Secretary/Director Tom Grisamore
 
ABSENT:      Commissioners Graham and Miller
 
STAFF:          Superintendents Bingham, Bowen, Lambrecht and Wilson
 
VISITORS:    None
 
APPROVAL OF MINUTES:
 
Commissioner Murdock moved and Commissioner Wolff seconded a motion to approve the minutes of the May 11, 2009 Regular Meeting of the Retiring Board.
 
 
Commissioner Murdock moved and Commissioner Brault seconded a motion to approve the minutes of the May 11, 2009 Annual Board Meeting.
 
By a roll call vote, voting Yes – Commissioners Crowley, Murdock, Wolff, Brault and O’Malley; voting No -- None. Absent – Commissioners Graham and Miller; Motion carried.
 
Commissioner Murdock moved and Commissioner Brault seconded a motion to approve the minutes of the May 11, 2009 Regular Meeting of the New Board.
 
By a roll call vote, voting Yes – Commissioners Crowley, Murdock, Wolff, Brault and O’Malley; voting No -- None. Absent – Commissioners Graham and Miller; Motion carried.
 
COMMUNICATIONS & CORRESPONDENCE: 
 
…        E-mail to the Board from Karen Glennemeier of Go Green Wilmette summarizing the successful bird and nature walks at Gillson Park on May 16 and thanking Holly Specht and Kerry Blass for their support.
 
Commissioner Brault stated he received a few questions on the locking up of the skate park. Director Grisamore stated the Park District previously made a commitment to the neighbors that the park would not open before 8 am and would close at dusk. It is also currently the practice to close the park if it rains due to safety concerns. Staff will also be following up with PDRMA to make sure there are no liability issues.
 
Commissioner Murdock stated the spring soccer season just ended and was very successful. He had also spoken to some families about the switch to small-sided soccer in the fall. Director Grisamore confirmed that the spring soccer season was very successful with close to 1,700 children participating. The changes being planned for the fall soccer season are long overdue and the Park District is one of the last organizations to do so. Superintendent Bingham addressed the Board and explained the changes are being made to allow the younger children to have more playing time and more opportunities to handle the ball. However, there is some concern it may be a difficult to get additional volunteer coaches. Superintendent Bingham stated the coaches were informed of the change at their last meeting in the spring and communications were also mailed to participants explaining the changes. The information is also posted on our web site.
 
RECOGNITION OF VISITORS: None
 
 
APPROVAL OF VOUCHER LIST:
 
Commissioner Brault moved and Commissioner Wolff seconded a motion to approve the Voucher List in the amount of $2,017,791.12, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes – Commissioners Crowley, Murdock, Wolff, Brault and O’Malley; voting No -- None. Absent – Commissioners Graham and Miller; Motion carried.
 
COMMITTEE REPORTS:
 
Financial Planning & Policy Committee
Commissioner Brault moved and Commissioner Murdock seconded a motion to approve Resolution 2009-R-10, A RESOLUTION AUTHORIZING THE ISSUANCE OF REFUNDING BONDS BY THE WILMETTE PARK DISTRICT, COOK COUNTY, ILLINOIS as recommended by the Financial Planning & Policy Committee.
Commissioner Brault explained that this resolution represents an extension of the previous resolution which has expired. The resolution essentially allows staff to move quickly if the refunding rates move to our selected percentage targets for the first and second bond refunding issues.
 
By a roll call vote, voting Yes – Commissioners Crowley, Murdock, Wolff, Brault and O’Malley; voting No -- None. Absent – Commissioners Graham and Miller; Motion carried.
 
Director Grisamore stated that Item #6 on the Action List relative to the adoption of the updated Parks Ordinances be deferred until the next Park Board meeting on July 13 since Commissioner Graham indicated he had some questions specifically referring to the policing powers of the District. Commissioner Graham also requested that the Financial Planning & Policy Committee review that section.
 
Commissioner Brault moved and Commissioner Murdock seconded a motion to table Action List Item #6 and refer the Parks Ordinance to the Financial Planning & Policy Committee for further consideration.
 
By a roll call vote, voting Yes – Commissioners Crowley, Murdock, Wolff, Brault and O’Malley; voting No -- None. Absent – Commissioners Graham and Miller; Motion carried.
 
Parks and Recreation -- Committee Chair Wolff requested that due to the change in Committee members, he was not prepared at this time to make a report. President O’Malley stated that a report could be made for the May and June Parks & Recreation Committee meetings at the Board meeting in July.
 
Golf Operations Committee – Commissioner Crowley reported the Committee met on Saturday, May 30. Visitors included Tom Bonnie, David Kritzler and Frank Charhut. Mr. Bonnie asked about the planting status of the donated trees; Mr. Kritzler, President of the Ouilmette Golf Club, asked staff to send a letter to all golfers about the importance of keeping pace; Mr. Charhut asked about the possibility of installing cart paths throughout the course. Golf Course Superintendent Mike Matchen has looked into the cart path issue in the past but there are no updated costs at this time. Mike also indicated the course is very narrow but Mr. Charhut pointed out that the paths would allow carts on the course during inclement weather. Dennis Callaghan reported that member rounds total over 9,000 which is approximately 110 more rounds than last season at this time. Membership totals are down at 552 compared to last year’s 569. There are still 49 former members of the ladies league who have not yet returned for reasons unknown. The Al McLean Junior Tournament  will be held on Wednesday, June 10, with a total of about 155 players and the course will be closed for the entire day.
Centennial Operations Committee – Commissioner Brault reported the Committee met before the meeting tonight. Representatives from the Wilmette Hockey Association (WHA) and New Trier Hockey were in attendance. A very constructive discussion took place on ice utilization at Centennial and how best to expand the number of hours that both groups rent from Centennial. The summer tennis programs have begun for the season and the poor condition of the tennis courts at the Communication Recreation Center (Locust Park) was also discussed. This issue will be addressed this summer. The pool opened for regular hours this weekend with unfortunately poor weather conditions. There are 75 lifeguards this year who have been certified with the goal of being able to allow the pool to stay open into late August and early September.

DIRECTOR’S REPORT:
 
President O’Malley asked for an update on the topographical survey of the lakefront from JJR, LLC. Director Grisamore stated staff is still waiting for the proposal from JJR relative to their final report. The lakefront officially opened on Memorial Day weekend, and the installation of the fence in the expanded area of the beach has been completed. There have been some mixed comments about the expansion but mostly from people that feel their swimming area they used illegally was taken away from them. Unfortunately, the attendance numbers have not been high due to the weather.
 
The pool opened on May 23 for weekends only up until today which is the first weekday the facility begins its summer schedule. The schools will be dismissed for the summer on Wednesday or Thursday so attendance will be picking up in the next few days. However, the weather needs to improve. All of the summer camps will begin on June 15 and registrations are still being accepted. Some of the camps may be full but others still have openings.
 
Director Grisamore displayed the new posters that will hopefully entice people to spend their summers with the Park District. These posters will be located throughout the District. In addition, the Golf, Lakefront, Pool and Tennis posters were also made into banners that will be installed on the light poles in our various parking lots. The purpose of these additional posters and banners is to highlight that even with the poor economy there is still plenty of things to do in Wilmette during the summer. These posters were done in-house by our design staff who work part-time. Everyone is very pleased with how well they turned out.
 
Director Grisamore stated the Wallace Bowl shows will begin this month and performances are scheduled to run from June 27 through August 15. The Broadway Musical this year is Beauty and the Beast which will run on weekends from July 9 through July 25. In addition, for the first time there will be musical concerts on a smaller scale at the Centennial Gazebo in Mallinckrodt Park on Sundays beginning at 2 pm. The concert dates are June 28, July 12, July 26 and August 9.
The Independence Day Celebration at Gillson Park will be held on Friday, July 3. Since July 3rd is the official holiday, all of the activities will be held on one day, The Fun Run will begin at 8 am followed by games and races beginning at 4 pm. The Palatine Concert Band will perform at 7:15 pm, a sneak preview of Beauty and the Beast will be presented, and the fireworks show will end the day at 9:30 pm. Everyone is looking forward to good weather and people are encouraged to take advantage of public transportation at a cost of $4 per round trip. However, riders will need to remember to obtain a return ticket from the diver in order to get on the bus after the fireworks.
 
The first official event to be held in Mallinckrodt Park was the “Kirathon” on May 29 which ran from 4 to 6:30 pm. This was a wonderful event and the park worked out very well for the participants. Commissioner Murdock was in attendance at the event and stated he heard only positive comments and that attendance was good and the weather was great. Commissioner Brault added that one of the side benefits of this event was that it brought in a number of people to the park who may not have seen the park since the renovation. Director Grisamore added it was a positive experience for the participants and the event was very well planned and executed.
 
UNFINISHED BUSINESS: None
 
 
NEW BUSINESS:
 
Commissioner Murdock moved and Commissioner Brault seconded a motion to approve the bid of Hagg Press in the amount of $62,800 for the printing of four Leisure Time Guides, one Golf/Tennis Lottery Guide and one Summer Camp Guide.
 
Director Grisamore stated the low bid of $62,800 which came in was about $8,600 below what was budgeted and in actuality was within $1,000 of the budgeted number from last year due to the change made during 2008 from black and white to full-color brochures. This year the whole series is being done in full color as opposed to only part of last year. The low bidders were within a few hundred dollars of each other but Hagg Press has printed our brochures for the last year and staff has been very pleased with their performance.
 
By a roll call vote, voting Yes – Commissioners Crowley, Murdock, Wolff, Brault and O’Malley; voting No -- None. Absent – Commissioners Graham and Miller; Motion carried.
 
Commissioner Crowley moved and Commissioner Wolff seconded a motion to approve Ordinance 2009-O-7, AN ORDINANCE ADOPTING PREVAILING WAGE RATES TO BE PAID TO LABORERS, MECHANICS, AND OTHER WORKERS PERFORMING CONSTRUCTION OF PUBLIC WORKS FOR THE WILMETTE PARK DISTRICT.
 
Director Grisamore explained that the District is required by the Prevailing Wage Act of 1941 to adopt the prevailing wages for Cook County at the June Board meeting on an annual basis. He also has a copy of the actual wages if anyone would like to see them.
 
By a roll call vote, voting Yes – Commissioners Crowley, Murdock, Wolff, Brault and O’Malley; voting No -- None. Absent – Commissioners Graham and Miller; Motion carried.
 
Commissioner Wolff moved and Commissioner Murdock seconded a motion to approve Resolution 2009-R-11, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (CAROL FARRELL).
 
Director Grisamore explained the District only receives these appeals if the amount being appealed is in excess of $100,000. The District participates in a cooperative of other local governmental agencies which addresses these property tax appeals. Our portion is relatively small compared to the other districts involved in the cooperative such as New Trier and Wilmette Public Schools. We have an agreement Robbins Schwartz et al to represent us and the other taxing agencies.
 
By a roll call vote, voting Yes – Commissioners Crowley, Murdock, Wolff, Brault and O’Malley; voting No -- None. Absent – Commissioners Graham and Miller; Motion carried.
 
 
There being no further business to conduct, the meeting was adjourned at      7:59 p.m.
 
 
MINUTES APPROVED ON JULY 13, 2009.