WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, JULY 13, 2009
______________________________________________________________________ 

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President O’Malley called the meeting to order at 7:32 p.m.

PRESENT: President Dennis O’Malley; Vice President James Brault; Commissioners Darrell Graham, David Miller, Michael Murdock, Henry Wolff; Secretary/Director Thomas Grisamore

ABSENT: Commissioner Crowley

STAFF: Superintendents Bingham, Bowen, Lambrecht, Wilson; Communications Manager Shelagh Donoghue
 
VISITORS: None

APPROVAL OF MINUTES:

Commissioner Wolff moved and Commissioner Miller seconded a motion to approve the minutes of the June 8, 2009 Regular Board Meeting.

By a roll call vote, voting Yes – Commissioners Brault, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Crowley; Motion carried.

COMMUNICATIONS & CORRESPONDENCE:  None

Commissioner Murdock indicated that over the weekend he received a number of positive comments on the lakefront and how well it was run. President O’Malley added that people were also very pleased with the fireworks presentation on July 3.

RECOGNITION OF VISITORS:  None

APPROVAL OF VOUCHER LIST:

Commissioner Miller moved and Commissioner Brault seconded a motion to approve the Voucher List in the amount of $2,364,843.86, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes – Commissioners Brault, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Crowley;  Motion carried.

COMMITTEE REPORTS:

Financial Planning & Policy Committee – Committee Chair Miller reported the Committee met this evening before the Board meeting. Primary topics of discussion were the revisions to the investment policies and strategies of the District which will be reviewed at next month’s Board meeting. In addition, discussion took place on the new phone system.

Commissioner Miller moved and Commissioner Murdock seconded a motion to accept the audited Financial Statements for the year ended December 31, 2008 as recommended by the Financial Planning and Policy Committee.

By a roll call vote, voting Yes – Commissioners Brault, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Crowley;  Motion carried.

Commissioner Miller moved and Commissioner Murdock seconded a motion to approve Resolution 2009-R-12, A Resolution Naming Authorized Officers for investment transactions with Morgan Stanley Smith Barney under the Investment Policy of the Wilmette Park District.

Director Grisamore explained this resolution authorizes himself and Superintendent Wilson to invest the funds in the amount of $480,000 that were received a month ago. Commissioner Brault added this method of investing is similar to the District’s other financial vehicles.

By a roll call vote, voting Yes – Commissioners Brault, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Crowley;  Motion carried.

Commissioner Miller moved and Commissioner Brault seconded a motion to accept the proposal from Advanced Technologies, Inc., Naperville, Illinois, in the amount of $124,021.60 for a new Shoretel Voice-Over IP (VOIP) phone system.

Commissioner Miller stated the purchase of this new system is being done in conjunction with the Village of Wilmette and will be shared between the two entities. Director Grisamore added that the Village Board will be reviewing and hopefully approving this agreement at its meeting on Tuesday, July 14, and that portion of the cost came in under budget. Commissioner Miller stated many vendors and a variety of  systems were reviewed. In addition, a consultant was hired to work with the District and the Village during the selection process. Commissioner Brault added that the usage costs with this new system will be substantially cheaper which would mean the payback for our upfront costs will be earned back over the next few years. Superintendent Wilson stated it is anticipated the system will be installed in late September 2009.

By a roll call vote, voting Yes – Commissioners Brault, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Crowley;  Motion carried.

Parks and Recreation – Commissioner Miller stated the Committee will be meeting on Monday, July 20.
 
Golf Operations Committee – Committee Chair Graham reported the Committee met on Saturday, June 27. Several compliments were received from patrons on the Junior Golf Academy and the combination camps at the golf course. There was a 1.3% decline in revenue rounds from last year which is not too bad considering the inclement weather experienced and the economy. The Al McLean Junior Tournament had 170 players this year which is down slightly from previous years. Golf memberships are down about 2% from last year which is mostly due to the decline in women league members. However, membership in the men’s leagues appears to have increased. The course experienced heavy rains at the end of June when over three inches of rain flooded the course. Thanks to the crew, the course was brought back into shape and play resumed within two days. Golf staff, in conjunction with the golf leagues, has been re-circulating the rules regarding slow play and providing tips on how to improve timeliness of play. Staff has also done a good job of reducing overtime costs which did result in some routine activities such as weeding taking a bit longer to complete. On Sunday, July 19, the course will be holding its second annual Family Golf Clinic and everyone is encouraged to participate in free lessons, a barbecue, and free golf from 6 pm to dark.

Superintendent Wolff added he would like to recognize and compliment Golf staff and members of the golf leagues for cooperating and working so well together to accomplish common goals. 

Centennial Operations Committee – Committee Chair Brault reported the next Committee meeting is scheduled for Monday, June 27, at the Centennial Recreation Complex which will be the new location for this committee’s meetings. With regard to the bid for painting the structural steel at the ice rink, a phone poll of the Committee was conducted and the bid was recommended for approval.

Commissioner Brault moved and Commissioner Murdock seconded a motion to approve the bid of American Painting, Inc. in the amount of $69,800.00 for painting the interior structural steel and ductwork of both ice rinks at Centennial.
Director Grisamore explained there were two bids that were both in the low range and three bids that were high. There were restrictions such as working at night and removing the scaffolding before the facility opens the next day. Superintendent Lambrecht added that the three highest bids were from very large union companies. The companies that submitted the two lowest bids are not unionized but are still required to pay the prevailing wage. The references on the lowest bidder have been checked out and all were positive. The work is scheduled to be done in August and will hopefully take no longer than a week. They will be working at night since the ice rink is open during that time. Commissioner Murdock added that the low bid was also under budget.

By a roll call vote, voting Yes – Commissioners Brault, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Crowley;  Motion carried.

DIRECTOR’S REPORT:

Director Grisamore stated the Broadway show Beauty and the Beast opened this past weekend at the Wallace Bowl and performances will also be held for the next two weekends. Audience numbers have been good and the show has been very well received. The concert series has also begun at Mallinckrodt Park under the gazebo. Attendance at the first concert totaled 90 and the second one held this past Sunday had 200. The next concert on July 26 will be a one-act play with President Lincoln and a Sinatra Swing performance will be featured on August 9.  

Commissioner Graham, Commissioner Murdock, Director Grisamore, and Superintendent Wilson attended the legislative breakfast on Thursday, July 9. The event was well represented by our legislatures or their representatives. Much discussion took place on the current issues in Springfield. Superintendent Wilson spoke to representatives from the offices of Senator Burris and Representative Kirk about our technology application for stimulus funds which remains a possibility.

The USGA turf advisor will be at the course on Wednesday, July 22 at 1:30 pm. The Golf Committee members received an invitation from Mike Matchen and he will also send them to the rest of the Board. If anyone has comments or questions or would like to attend, they are welcome to do so.

The first annual Ice Skating Institute’s Mid-Summer Classic Competition will be held at Centennial on Saturday, July 18. This is a first-time event for the ice rink and 84 entrants have been received. The competition will begin at around 10 am and probably last for eight hours. Admission is free so if anyone is interested they are invited to stop by and watch the skaters.

This year the entire Independence Celebration event was held on one day – July 3. This change was very well received by staff and also more importantly by the public. It was also probably one of the largest crowds we have seen in years. There were also more runners who participated in the Fun Run this year compared to last year’s event. Overall, it was an excellent day and a lot of positive comments were received. Special thanks go to the Police Department, Fire Department, Public Works, and Pace Bus. This event could not be held without their assistance.


UNFINISHED BUSINESS:  None


NEW BUSINESS:  None


There being no further business to conduct, the meeting was adjourned at  7:50 p.m.

 

MINUTES APPROVED ON AUGUST 10, 2009.