WILMETTE PARK DISTRICT
 
MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, AUGUST 10, 2009
______________________________________________________________________          
 
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President O’Malley called the meeting to order at 7:33 p.m.
 
PRESENT:   President Dennis O’Malley; Vice President James Brault; Commissioners James Crowley, Darrell Graham, David Miller, Henry Wolff; Secretary/Director Thomas Grisamore
 
ABSENT:      Commissioner Michael Murdock
 
STAFF:          Superintendents Bowen, Lambrecht, Wilson; Communications Manager Shelagh Donoghue
 
APPROVAL OF MINUTES:
 
Commissioner Miller moved and Commissioner Wolff seconded a motion to approve the minutes of the July 13, 2009 Regular Board Meeting.
 
By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – Commissioner Murdock; Motion carried.
 
COMMUNICATIONS & CORRESPONDENCE: 
 
…        Letter from Julie Johnson to Director Grisamore thanking Tennis staff for the enjoyable time her children had at Pirate Camp this summer.
 
…        Letter from Julie Yusim of the Wilmette Chamber of Commerce thanking Bill Lambrecht and his staff for loaning and setting up the moonwalk at the sidewalk sale.
 
…        Letter from Father Pollard from St. Joseph’s Parish also thanking Park District staff for the use of the moonwalk at their Block Party on July 19.
 
 
RECOGNITION OF VISITORS: None
APPROVAL OF VOUCHER LIST:
 
Commissioner Miller moved and Commissioner Brault seconded a motion to approve the Voucher List in the amount of $1,849,155.54, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – Commissioner Murdock; Motion carried.
 
COMMITTEE REPORTS:
 
Financial Planning & Policy Committee – Committee Chair Miller reported the Committee met this evening before the Board meeting. Discussion took place on a letter received from our attorneys regarding the 2003 and 2004 tax levy objections which confirmed that our 2% loss and costs of collection allowances in those years were both necessary and appropriate.
 
Also reviewed was the revised investment policy which basically expands the types of investments we may choose from as long as they are Federally insured. In addition, the requirements for obtaining prior approval of certain investments based upon their dollar amount and/or duration was updated. There are also a variety of new investments including Certificates of Deposit (CDs) and the Committee felt the length of the investment should be from three months to three years based on our cash needs over a period of time. Superintendent Wilson is to be commended for the fine job he has done in creating these investment vehicles.
 
Commissioner Brault added that an additional change to the Investment Policy was that the Park District is no longer limited to dealing solely with Illinois institutions and that staff will need to obtain Board approval if the investments are over $1 million. In addition, if the investment is for a period of over one year, approval needs to be obtained from the Financial Planning Committee.
 
Commissioner Miller stated the Committee also discussed the 2010 uniform budget increases and that the average salary increase will be 2.2% for the upcoming 2010 budget year.
 
Commissioner Miller moved and Commissioner Brault seconded a motion to adopt the revised investment policy which allows the expansion of investment options to include Certificates of Deposits in various institutions in amounts at each institution not to exceed the FDIC insured limit of $250,000.
 
By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – Commissioner Murdock; Motion carried.
 
Parks and Recreation – Commissioner Crowley reported the Committee met on July 20, 2009. Director Grisamore reported he had been contacted by the Wilmette Baseball Association asking for permission to rebuild the infield at the Pony League field at Community Playfield. The work would be done at their expense and the Committee granted permission for them to proceed with the project. Director Grisamore also received a request from Clearwire, the firm representing Sprint, who is interested in retaining a spot on the Mallinckrodt chimney. They originally offered $2,500 per month for the top position and the original proposal we sent them suggested a $3,500 per month rent. They responded with a $3,000 per month offer along with a $5,000 administrative fee and an initial fee of $18,000 which would be applied to the first six months rent as long as they were in operation by the end of that time period. The Committee agreed the $3,000 per month offer would be acceptable.
 
The final version of the first part of the Lakefront Master Plan was reviewed at the meeting. Staff also presented the proposal for the second part of the Lakefront Master Plan which will consist of three phases. The Visioning Phase would include gathering input from all parties and linking the information previously gathered to eventually create a Final Master Plan Report. The Alternatives Phase would create three alternatives that would be presented and developed during a series of meetings resulting in a Draft Alternatives Summary. The third and final phase would consist of developing the preferred alternatives, the final layout and programming recommendations for each site. Updated cost estimates would be finalized and information gathered from all phases will be complied resulting in the Final Master Plan.
 
Commissioner Crowley noted the total cost of the three phases to develop the Final Master Plan would be $87,000. The groundwork for the next part of the study can begin in 2009 with the actual work commencing in 2010. Director Grisamore added this will be a budget item for Fiscal Year 2010. In addition, several volunteers have already submitted their names to be on the Lakefront Commission.
 
Also at the meeting, staff presented a proposal to replace the balance of the chain link fence between the sailing and swimming beaches. The work would also provide some “loose” panels to be used when adjusting the fence up and down according to water levels. The total cost would be approximately $32,000 and the Committee voted unanimously to approve it.
 
Staff also reported the Illinois Department of Public Health (IDPH) is providing a grant to the Park District for installing equipment at the swimming beach to monitor water quality. The value of the grant is estimated to be $35,000.
 
Director Grisamore informed the Board that the Park District’s lease with The Warming House Youth Center (formerly The Youth Resources Foundation) will expire on August 31, 2009. Staff is recommending an extension of the lease through August 31, 2011. This lease is for the drop-in center located at Howard Park which at one point was the warming house for the outdoor ice rink. The program serves local high school age youth and is a very worthwhile organization.
 
Commissioner Crowley moved and Commissioner Miller seconded a motion to approve the license agreement between the Wilmette Park District and the Warming House Youth Center for use of the warming house at Howard Park for the period of September 1, 2009 through August 31, 2011 and authorized the Director to sign the necessary documents.
 
By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – Commissioner Murdock; Motion carried.
 
Golf Operations Committee – Committee Chair Graham reported the Committee met on Saturday, July 25. Staff reported that memberships increased slightly with ten additional members joining in July and revenue rounds are up 3% compared to last year. The course is currently in terrific shape. The USGA Turf Advisor paid a visit to inspect the course and a report will be forthcoming. One recommendation was that staff purchase permeable tarps to place over certain greens during the winter for extra protection. The new pace-of-play guidelines seem to be working and playing times have been improving. The Committee and staff are looking at ways to improve and repair some of the golf cart paths and perhaps extend them to areas where there are drainage problems. The July 15th Accenture golf outing was a success and the Healy Classic was also held in July with 129 golfers. The July 19th Family Golf Clinic was a tremendous success with 300 people attending compared to last year’s total of only 50. Commissioner Graham commended golf staff for doing a great job.
 
Centennial Operations Committee – Committee Chair Brault reported the Committee met on Monday, July 27, at the Centennial Recreation Complex. The poor condition of the tennis courts at Community Playfield was discussed. Staff reported that the courts are in such bad condition that they need to be replaced in the near term since water is collecting underneath the surface. The cost for replacement is approximately $360,000. This was not a budgeted item but will be included in the updated five-year capital plan. Staff is still attempting to comply with the new IDPH laws regarding replacement drain covers for the pool. However, the State has yet to approve any of the standards for the covers. Several attempts have been made to have our plans approved but they have all been rejected so far. This project will also be included in the 2010 budget.
The first ISI Mid-Summer Classic competition was held on Saturday, July 17, at Centennial with over 80 skaters in 190 events. There was a terrific turnout and the facility ended up producing a net surplus. This will now become an annual event. The weather has been terrible this summer and the pool has closed on a number of days due to the weather. On a positive note, there are now 50 first-time lifeguards who have been trained which staff believes will help to keep the pool open on just about every day through Labor Day.
 
DIRECTOR’S REPORT:
 
Director Grisamore stated the Park District had been approached by the Village of Wilmette about accepting a possible donation of a sculpture for placement at one of our locations. The Financial Planning & Policy Committee discussed this issue at its meeting tonight and the consensus was that if there were no costs associated with the moving of the sculpture to its new location, the Park District would be willing to have it located there. Director Grisamore stated that if the Board has no objections, he will respond to the Village.
 
The majority of our summer camps ended last week Friday, August 7. However, there are a couple of Extension camps, Tennis/Aquatics camps and Beat-the-Heat programs running for the next couple of weeks. Sunday, August 9, was the busiest day the lakefront has seen all summer due to the nice weather and high temperatures. Unfortunately, it took this long to finally experience hot weather. The park and lakefront were crowded but the water temperature was only 52 degrees which meant not very many people were swimming. The pool facility had approximately 2,300 visitors on that same Sunday. It was a beautiful day and staff hopes there will be more of the same for the rest of the season.
 
President O’Malley added that the swimming beach and overlook area were crowded but the new expanded section of the swimming beach helped to alleviate over-crowding. In addition, many people appreciated the presence of the trees in that area which provided a lot of shade.
 
 
UNFINISHED BUSINESS: None
 
 
NEW BUSINESS: None
 
 
Commissioner Crowley moved and Commissioner Miller seconded a motion to adjourn to Executive Session for the discussion of the purchase of real property for the use of the District in accordance with Section 2(c)5 of the Open Meetings Act.
 
By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – Commissioner Murdock; Motion carried.
 
The meeting adjourned to executive session at 7:50 pm.
 
The Regular Board Meeting was reconvened at 9:19 pm.
 
Commissioner Miller moved and Commissioner Wolff seconded a motion to approve the minutes of the Executive Session of May 11, 2009.
 
By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – Commissioner Murdock; Motion carried.
 
There being no further business to conduct, the meeting was adjourned at      9:31 pm.
 
 
 
 
MINUTES APPROVED SEPTEMBER 14, 2009.