WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, OCTOBER 12, 2009
______________________________________________________________________ 

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President O’Malley called the meeting to order at 7:32 p.m.

PRESENT: President Dennis O’Malley; Vice President James Brault; Commissioners James Crowley, Darrell Graham, David Miller, Michael Murdock, Henry Wolff; Secretary/Director Thomas Grisamore

ABSENT: None

STAFF: Superintendents Bingham, Bowen, Lambrecht, and Wilson; Communications Manager Shelagh Donoghue
 
APPROVAL OF MINUTES:

Commissioner Murdock moved and Commissioner Miller seconded a motion to approve the minutes of the October 5, 2009 Special Board Meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – None; Motion carried.

COMMUNICATIONS & CORRESPONDENCE

… Letter from Stanley Lehrer complimenting the golf course itself and especially staff at the Wilmette Golf Club for the “personal touch” he receives when golfing at our facility.

… Letter from NSSRA’s Craig Culp and Janice Merkin thanking the park district for the donation of golf clubs and a golf certificate for their Foundation’s fundraiser.


RECOGNITION OF VISITORS:
Dale Laackman and Student Government Participants from St. Francis Xavier School, Wilmette
 
STUDENT GOVERNMENT:

Director Grisamore stated the Park District has been involved with the Student Government Program for many years and staff is pleased to be working with St. Francis Xavier again this year. We have had a very good relationship with them over the past couple of years and the students have proven to be energetic and enthusiastic. The work these students put into this program is appreciated and is a direct result of the excellent guidance of their teacher Dale Laackman. In addition, Stephanie Phelan of the League of Women Voters (LOWV) has also done a wonderful job and the District thanks her as well as the entire organization. Staff will be working with their counterparts over the next few weeks in preparation for their mock board meeting to be held in November.

Dale Laackman thanked District staff for all the time and effort involved in making this program successful and that it does take them away from their jobs. St. Francis has also been involved with the LOWV for many years and it is an excellent way for students to learn how local government works. Mr. Laackman then introduced the participating students in attendance by name and asked that they stand in front of the dais for the Oath of Office which was administered by President O’Malley.

Shown below is the complete list of St. Francis students and their Park District counterparts:

 Elected Officials:
 Board President   Jake Skarzynski
 Board Vice President  Joe Dixon
 Commissioner    Jamie O’Brien
 Commissioner   Mark Bredemann
 Commissioner   Richie Rosean
 Commissioner   Frankie Tobin
 Commissioner   Tim Eberle

 Appointed Officials:
 Executive Director   Charlie Hassen
 Supt. of Recreation   Mikaela Kroop
 Supt. of Facilities   Charlie Floyd
 Supt. of Parks & Planning  Nico Capitanini
 Supt. of Finance   Maria O’Sullivan

APPROVAL OF VOUCHER LIST:

Commissioner Miller moved and Commissioner Wolff seconded a motion to approve the Voucher List in the amount of $1,297,673.23, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – None; Motion carried.

COMMITTEE REPORTS:

Financial Planning & Policy Committee – Committee Chair Miller reported the Committee met this evening before the Board meeting. Discussion was held on the revised Conduct Ordinance which was approved by the Committee and will be placed on the agenda for the November Board meeting. Discussion also took place on the 2010 Non-Operating fund budgets.

Parks & Recreation Committee  – Committee Chair Crowley reported the Committee met on September 21. Discussion took place on a letter from Tom Daugirdas regarding non-resident parking at Gillson Park. There is a long history of parking issues at the lakefront including Michigan Avenue. The District, as well as the Village of Wilmette, has historically tried several different solutions to relieve parking issues especially on busy weekends. Essentially, the District cannot exclude anyone from parking down there except for the beach parking lot and on the overlook area where cars are required to have a Village or Park District sticker.

In addition, a letter was received from Sally Kaulas about passes at the Family Aquatic Center and on her belief that students in the community should be employed at both concession areas as they were previously. Superintendent Bowen and Superintendent Bingham have passed along this information to staff at Centennial and the lakefront.

Skateboard classes are now being offered for the first time for both beginner and intermediate skaters and both sessions have been full which indicates how well the skate park is being received. Performances of the Wilmette Children’s Theater production of Cinderella were held over the past two weekends to rave reviews. The Alliance for Great Lakes held its annual Beach Sweep this past weekend and they did a great job. There is some play equipment being replaced at Thornwood Park. Staff reported the District can expect to see some additional dump charges for trash collection at the parks due to a new Village-wide contract coming in 2010 which may have a slight affect on the budget for next year.

Golf Operations Committee – Committee Chair Graham reported the Committee did not meet in September. The annual Golf Users Meeting will be held at the next Committee meeting on Saturday, October 24. Director Grisamore added that if anyone is interested in attending this seasonal wrap-up meeting, it begins at 8:30 am at the Wilmette Golf Club. The next meeting will be held on Saturday, November 7, and will focus on the Fiscal Year 2010 Golf Fund budget.

Centennial Operations Committee – Committee Chair Brault reported the Committee did not meet in September but will next meet on Monday, October 26, at the Centennial Recreation Complex.

Commissioner Brault moved and Commissioner Murdock seconded a motion to approve the bid of A-1 Roofing Company in the amount of $207,650.00 to repair the roof in the areas between the tennis modules and main lobby at the Centennial Recreation Complex.

Commissioner Brault explained that a memo and bid recommendation were included in the Board packet for this evening. Although the bid being recommended was not the lowest amount, the decision was made to go with the second lowest bid based on a review by our architect and the amount was still within budget.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – None; Motion carried.


DIRECTOR’S REPORT:

Director Grisamore informed the Board that the Park District finally received approval from the Illinois Department of Public Health (IDPH) relative to the work required to be completed at Centennial pool in order to be in compliance with the Virginia Graeme Baker Act. We are currently out to bid with a bid opening scheduled for Wednesday. October 28. This is an unbudgeted expense but it is work we are required to do. The decision was made to solicit bids before receiving final IDPH approval since there was a concern that everyone would be receiving approvals at the same time thereby making it more difficult to the work done in the fall for opening in the spring. Staff would very much like to get this project completed in the fall so after the bids are opened and reviewed, staff will be polling the Board for approval.

UNFINISHED BUSINESS:  None

NEW BUSINESS

Superintendent Bingham addressed the Board stating that the Illinois Association of Park Districts (IAPD), of which all Park Commissioners are members, is recognizing Commissioner Wolff upon his reaching ten years of service and his contributions to the Park District. She then presented a plaque which recognized his outstanding contributions, community leadership, and services to advance parks, recreation and conservation in the State of Illinois and as a member of the Wilmette Park District Board of Park Commissioners. Also presented was a service pin from IAPD. Commissioner Wolff thanked staff and IAPD and stated it has been his privilege to serve the community.
Commissioner Crowley moved and Commissioner Brault seconded the motion to appoint Commissioner Murdock as delegate and Commissioner Wolff as alternate to represent the Wilmette Park District at the IAPD Annual Business Meeting to be held on January 30, 2010.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – None; Motion carried.

Commissioner Miller moved and Commissioner Crowley seconded a motion to adjourn to Executive Session for the discussion of the purchase of real property for the use of the District in accordance with Section 2(c)5 of the Open Meetings Act.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – None; Motion carried.

The meeting adjourned to executive session at 7:52 pm.

The Regular Board Meeting was reconvened at 8:33 pm.
 
Commissioner Miller moved and Commissioner Brault seconded a motion to approve the minutes of the Executive Session of September 14, 2009.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – None; Motion carried.


There being no further business to conduct, the meeting was adjourned at  8:35 pm.


MINUTES APPROVED ON NOVEMBER 9, 2009.