WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, DECEMBER 7, 2009

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Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President O’Malley called the meeting to order at 7:35 p.m.

PRESENT: President Dennis O’Malley; Vice President James Brault; Commissioners James Crowley, Darrell Graham, and Michael Murdock; Secretary/Director Thomas Grisamore

ABSENT: Commissioners David Miller and Henry Wolff

STAFF: Superintendents Bingham, Bowen, Lambrecht, and Wilson; Communications Manager Shelagh Donoghue
 
APPROVAL OF MINUTES:

Commissioner Brault moved and Commissioner Crowley seconded a motion to approve the minutes of the November 9, 2009 Regular Board Meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, and O’Malley; voting No -- None. Absent – Commissioners Miller and Wolff. Motion carried.

COMMUNICATIONS & CORRESPONDENCE: 

Commissioner Brault received numerous positive comments on the paddle tennis survey and several people have approached him for more details.

RECOGNITION OF VISITORS: None

APPROVAL OF VOUCHER LIST:

Commissioner Brault moved and Commissioner Murdock seconded a motion to approve the Voucher List in the amount of $3,127,789.70, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, and O’Malley; voting No -- None. Absent – Commissioners Miller and Wolff. Motion carried.

 
COMMITTEE REPORTS:

Financial Planning & Policy Committee – Committee Chair Brault reported the Committee met earlier this evening and discussed the 2009 tax levy.

Public Hearing re: Tax Levy:  

President O’Malley opened the meeting for public comment regarding the tax levy.

Director Grisamore stated that the public hearing is required only if the tax levy increase is over 5%. Since the 2009 levy is flat and the District’s cap tax funds are actually down 2.56%, a public hearing is not required. However, it has been the practice of this Board to hold a hearing anyway prior to the adoption of the Tax Levy Ordinance even if it does not exceed the 5% tax cap limit.

There were no questions or requests to comment.

President O’Malley closed the public hearing.

Commissioner Brault added that there will not be an increase in the 2009 tax levy from 2008. In addition, as far as the District’s fiscal management is concerned, the general increase for fees with some exceptions will also be zero. Commissioner Murdock stated that although the District’s .1% cap is historically one of the most restrictive the District has experienced, the Committee proposed a decrease in the cap funds of 2.56% with some adjustments made for other items not subjected to the cap which results in the 2009 levy being the same as the 2008 levy.

Commissioner Brault moved and Commissioner Murdock seconded a motion to approve Ordinance 2009-O-10, AN ORDINANCE LEVYING AND ASSESSING THE TAXES OF THE WILMETTE PARK DISTRICT FOR THE YEAR 2009 as recommended by the Financial Planning & Policy Committee.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, and O’Malley; voting No -- None. Absent – Commissioners Miller and Wolff. Motion carried.

Commissioner Brault moved and Commissioner Murdock seconded a motion to approve Ordinance 2009-O-11, AN ORDINANCE DIRECTING THE MANNER OF ANY REDUCTION OF THE AGGREGATE EXTENSION OF THE 2009 TAX LEVY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, ILLINOIS IN ORDER TO COMPLY WITH THE PROPERTY TAX EXTENSION LIMITATION LAW as recommended by the Financial Planning and Policy Committee.

 
Superintendent Wilson addressed the Board and explained the purpose of this ordinance is to direct Cook County to reduce the District’s levy which may be in excess of the tax cap plus new property that is within the regulations of the property tax limitation laws. The District is allowed to only tax up to.1% in the cap funds this year but also for any new property within the limits of our taxing district. As a result, there may be situations when a district could accidentally tax beyond the new property. Since our levy this year has a 0% increase along with a reduction within the tax cap funds of 2.56%, this ordinance is merely a formality since the District will not be in any danger of exceeding the tax cap plus any new property. Commissioner Brault added that the District has taxed for new property growth in the past but will not need to do so this year.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, and O’Malley; voting No -- None. Absent – Commissioners Miller and Wolff. Motion carried.

Commissioner Brault also reported the Committee reviewed the five-year capital plan and this discussion will continue after tonight’s Board meeting to review the District’s overall capital needs and our fund balance levels. Lastly, the annual Budget Workshop will be held on Monday, December 14, at the Mallinckrodt Center. The workshop will begin at 6:30 pm and the public is welcome to attend.

Parks & Recreation Committee  – Committee Chair Crowley reported the Committee did not meet in November but will next meet on Monday, December 21, at 6:15 pm at the Park District Administration Office. 
 
Golf Operations Committee – Committee Chair Graham reported the Committee met on November 7 and a report was made on that meeting at the November Board meeting. Commissioner Graham clarified an item In the Golf Operations Committee meeting minutes in regard to the different phases in the golf reservation process and that staff recommended two additional phases be added – one category of 1 resident/3 non-residents and the second category of 4 non-residents. Reserved times will be capped at 72 time slots and these additional categories will become active if the 72 time slots have been filled up with residents. Director Grisamore stated this system works well for those residents who are still in town but who wish to play with former residents and for former residents who still wish to play. It will be interesting to see if additional groups are picked up because of this change. President O’Malley also added that the restaurant is still up and running throughout the winter.

Centennial Operations Committee – Committee Chair Brault reported the Committee did not meet in November and the next scheduled meeting is December 21. This meeting will be held at the Park District Administration Office instead of its usual location at the Centennial Recreation Complex. The meeting time has also been changed to 7 pm instead of 6:30 pm. One item to be discussed will be the paddle tennis survey which was sent to all Wilmette households over the last month. The survey is also available online at www.wilmettepark.org if anyone is interested in submitting comments on the potential of having a paddle tennis facility in Wilmette. Director Grisamore stated that staff felt there needed to be sufficient time after the Thanksgiving Holiday for people to respond and that the surveys will most likely be accepted through the end of this week. In addition, information on the survey will also be included in the Leisure Time Guide and The Park Bench. Commissioner Brault indicated the Committee will be reviewing the results at the next Centennial Committee meeting on Monday, December 21. Commissioner Crowley asked if there were any estimates on the cost of constructing a paddle tennis facility. Commissioner Brault replied there are no firm numbers on construction at this point but the survey did include a general fee of $400 to join the league. Current estimates for construction are running between $40,000 and $70,000 per court and four courts are being contemplated. The construction of the building would depend on the size of the facility. President O’Malley added that the main purpose of the survey was to gauge community interest in this new activity.

DIRECTOR’S REPORT:

Director Grisamore invited all interested parties to attend the Budget Workshop next Monday night, December 14, at Mallinckrodt. The golf course closed for the season on Saturday, December 5. The Men’s Club participated in a clean-up project with over 25 members working on cleaning up around the 6th green, and removing non-native plants. Their work has been very much appreciated during the entire year and this was the second event they have conducted at the course. The clean-up was followed by a nine-hole golf outing. After that event, the course was closed although if there is a nice weekend day in the near future, the course can be re-opened. The driving range is currently open.

Director Grisamore also stated that staff has been meeting with School District 39 to discuss their proposed project which consists of tearing down the Learning Resource Center at 702 Locust Road and building a two-story building. As a result, they would also offer the District access to some space in the new building. Staff will continue to meet with them and when there is more information, this issue will be brought before the Park Board for review.

UNFINISHED BUSINESS:  None

NEW BUSINESS

Commissioner Brault moved and Commissioner Graham seconded a motion to approve the 2010 Regular Board Meeting schedule as follows: January 11, February 8, March 8, April 12, May 10, June 14, July 12, August 9, September 13, October 11, November 8, December 6 with the Annual Meeting scheduled for May 10 immediately following the Regular Board Meeting.
Commissioner Brault stated all of the meetings will be held on the second Monday of the month with the exception of the December meeting which will be held on the first Monday of the month.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, and O’Malley; voting No -- None. Absent – Commissioners Miller and Wolff. Motion carried.

Commissioner Brault moved and Commissioner Murdock seconded a motion to approve Resolution 2009-R-16, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (SHELDON LEIBOWITZ).

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, and O’Malley; voting No -- None. Absent – Commissioners Miller and Wolff. Motion carried.

President O’Malley concluded the meeting by wishing everyone a very safe and happy holiday season with their family and friends.

There being no further business to conduct, the meeting was adjourned at  7:50 pm.


MINUTES APPROVED ON JANUARY 11, 2010.