WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, FEBRUARY 8, 2010
______________________________________________________________________ 

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

Vice President Brault the meeting to order at 7:32 p.m.

PRESENT: Vice President James Brault; Commissioners James Crowley, Darrell Graham, David Miller, Michael Murdock, and Henry Wolff; Secretary/Director Thomas Grisamore

ABSENT: President Dennis O’Malley

STAFF: Superintendents Bingham, Bowen, Lambrecht, and Wilson; Communications Manager Shelagh Donoghue and Assistants Andrea Koran and Allison Rodes 
 
APPROVAL OF MINUTES:

Commissioner Murdock moved and Commissioner Wolff seconded a motion to approve the minutes of the January 11, 2010 Regular Board Meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and Wolff; voting No -- None. Absent – Commissioner O’Malley. Motion carried.

COMMUNICATIONS & CORRESPONDENCE:  None


RECOGNITION OF VISITORS:

Communications Manager Shelagh Donoghue thanked the Park Board for providing staff with the opportunity to work in the parks and recreation area. The Wilmette Park District is fortunate to have so many excellent programs and facilities as well as the enthusiastic support from the Board. Shelagh has had the good fortune of working with creative and talented assistants – a part-time graphics designer hired in 2009 and a part-time marketing projects coordinator hired in 2008. Marketing Projects Coordinator Allison Rodes came up with the “Whistle While You Work” theme for a variety of pieces connected to the Centennial Aquatic Center’s Summer Job Fair held in December. Her ideas sparked the advertisement that won first place in the Print Advertising category.

Graphic Designer Andrea Koran takes the words, ideas and sketches and turns them into something that catches the eye so that one pays attention to the message the District is trying to communicate. Andrea designed most of the very colorful pieces that made up the Agency Showcase display which was awarded First Place by the IPRA judges.

Shelagh introduced Mike Selep, IPRA’s Interim CEO, who stated it was an honor to present the Agency Showcase First Place Award to the Wilmette Park District and to extend his congratulations. This year there were 58 agencies who participated and over 300 different entries in the Agency Showcase competition. Although Wilmette was not the largest district in the competition and had not historically been known for its marketing or communications efforts, the message of increasing the involvement of patrons really came through. In addition, there were 12 different entry categories and Wilmette scored very well in the eight categories they were eligible to enter. The Agency Showcase was IPRA’s first attempt in holding a competition of this magnitude with 16 different judges from professional firms who had over 300 years of experience combined in communications and marketing. These professionals judged the various displays and Wilmette came in first overall. Park District staff was very successful in putting the Individual pieces of the display together to create a cohesive message which was very powerful.

Commissioner Brault accepted the award on behalf of the District and the Commissioners complimented staff on their efforts. Director Grisamore thanked Mr. Selep for driving to Wilmette and that it was an honor to have him present the award in person. Commissioner Brault thanked Shelagh and her team for the hard work they have done which has raised the profile of our community in a very positive way.

APPROVAL OF VOUCHER LIST:

Commissioner Miller moved and Commissioner Murdock seconded a motion to approve the Voucher List in the amount of $1,414,457.16, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and Wolff; voting No -- None. Absent – Commissioner O’Malley. Motion carried.

COMMITTEE REPORTS:

Financial Planning & Policy Committee 

Committee Chair Miller reported the Committee met earlier this evening and reviewed the District’s 2009 operations. The Committee was also informed there is a cell phone provider who may be interested in locating a cell tower at the lakefront. Staff will update the Committee as more information becomes available. At last month’s meeting, the Committee agreed to recommend the retention of our current auditors – Lauterbach & Amen – and there is a motion on tonight’s Action List. Commissioner Murdock added that the costs represented in the engagement letter actually represent a decrease from the prior year.

Commissioner Miller moved and Commissioner Murdock seconded a motion to approve the engagement of Lauterbach and Amen, LLP to provide auditing services for the fiscal year 12/31/10 at a cost of $21,000; the fiscal year ending 12/31/11 at a cost of $21,600; and the fiscal year ending 12/31/12 at a cost of $22,200.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and Wolff; voting No -- None. Absent – Commissioner O’Malley. Motion carried.

Parks & Recreation Committee  – Commissioner Crowley reported the Committee did not meet in January but will be meeting next week Monday, February 15.

Golf Operations Committee – Committee Chair Graham reported the Committee did not meet in January but will be meeting on Saturday, February 27.

Centennial Operations Committee – Committee Chair Brault reported the primary issues discussed at the meeting once again included the repairs needing to be made in order for the pool to comply with the requirements of the Virginia Graeme Baker Act (VGBA). At this point, our permit has not yet been issued but staff anticipates it will be received in time to make the repairs and have the pool ready to open on time. The Committee also discussed the preliminary reports of the paddle tennis survey and staff will be preparing a summary of those results which will be circulated to the Board prior to its next meeting. The Committee was informed that pool applications have been received for this summer and it appears the facility will have its full contingent of lifeguards again this season.

DIRECTOR’S REPORT:

Director Grisamore reported that staff is pleased to see continued good registration numbers in most areas for both the Mid-Winter and Spring/Summer sessions. It is still early in the season to make predictions but the District is doing better than a year ago which is a positive sign. The District’s phone conversion to the Voice-Over IP system is currently scheduled for Wednesday, March 3, which means there will be a lot of work in the next few weeks to prepare for the switch. Commissioner Crowley asked if the new system will resolve the problems with the current phones at the golf course. Director Grisamore indicated the lakefront has experienced the same problems and that with this new system the sound problems the District has struggled with for years should be resolved.

UNFINISHED BUSINESS:  None


NEW BUSINESS:  None

Commissioner Miller moved and Commissioner Wolff seconded a motion to approve Resolution 2010-R-1,  A RESOLUTION OF THE BOARD OF PARK COMMISSIONERS OF THE WILMETTE PARK DISTRICT, COOK COUNTY, ILLINOIS, DESIGNATING FREEDOM OF INFORMATION COMPLIANCE OFFICER OR OFFICERS as required by the updated Freedom of Information Act.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and Wolff; voting No -- None. Absent – Commissioner O’Malley. Motion carried.

Commissioner Miller moved and Commissioner Murdock seconded a motion to approve Resolution 2010-R-2, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (ELIZABETH KLEIN).

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and Wolff; voting No -- None. Absent – Commissioner O’Malley. Motion carried.

Commissioner Wolff asked what these periodic assessments are based on. Director Grisamore stated the District only sees these requests when there is at least a difference of $100,000 but the District usually does know whether the appeal is for a property or a dwelling. Commissioner Wolff asked what happens if someone is seeking a reduction even though their house is empty as opposed to someone who thinks their property is overvalued. Director Grisamore replied that the District joins with the other taxing agencies and then the appeal goes before the Tax Appeals Board. All information on the appellant is taken into account and if there is a settlement agreement, the District generally ends up with a compromise.

There being no further business to conduct, the meeting was adjourned at 7:48 pm.
 


MINUTES APPROVED ON MARCH 8, 2010.