WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MAY 10, 2010
_____________________________________________________________________

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President O’Malley called the Regular Meeting to order at 7:33 p.m.

PRESENT: President Dennis G. O’Malley; Vice President James Brault; Commissioners James Crowley, Darrell Graham, David Miller, and Michael Murdock; Secretary/Director Tom Grisamore

ABSENT:  Commissioner Wolff

STAFF: Superintendents Bingham, Bowen, Lambrecht and Wilson

APPROVAL OF MINUTES:
Commissioner Murdock moved and Commissioner Miller seconded a motion to approve the minutes of the April 12, 2010 Regular Board Meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioner Wolff; Motion carried.

There being no further business to conduct, Commissioner Crowley moved and Commissioner Miller seconded a motion to adjourn sine die.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioner Wolff; Motion carried.

The meeting was adjourned sine die at 7:35 p.m.

MINUTES APPROVED ON JUNE 14, 2010
 


WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MAY 10, 2010
______________________________________________________________________ 

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President O’Malley called the meeting to order at 7:40 p.m.

PRESENT: President Dennis G. O’Malley; Vice President James Brault; Commissioners James Crowley, Darrell Graham, David Miller, and Michael Murdock; Secretary/Director Thomas Grisamore.

ABSENT: Commissioner Wolff

STAFF: Superintendents Bingham, Bowen, Lambrecht, and Wilson

COMMUNICATIONS & CORRESPONDENCE:  None

RECOGNITION OF VISITORS: None

APPROVAL OF VOUCHER LIST:
Commissioner Miller moved and Commissioner Murdock seconded a motion to approve the Voucher List in the amount of $1,403,163.26, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

Commissioner Brault asked that the expenditures listed in the Procurement Card section of the Voucher List be listed in descending dollar amount. Superintendent Wilson agreed to sort the list in the manner requested.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioner Wolff; Motion carried.

COMMITTEE REPORTS:
Financial Planning & Policy Committee 
Committee Chair Miller reported the Committee met this evening before the Board meeting and the primary focus was the presentation of the District’s comprehensive annual audit financial report for fiscal year ending 2009. It was reported that the District once again received an Unqualified Auditors Statement which indicates that our financial information was in excellent order. The District will also be nominated again for the Outstanding Financial Reporting designation which we received last year as well. 

Commissioner Miller moved and Commissioner Brault seconded a motion to accept the audited Financial Statements for the year ended December 31, 2009 as recommended by the Financial Planning and Policy Committee.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioner Wolff; Motion carried.

Parks & Recreation Committee
Commissioner Crowley reported the Committee met on April 19. Commissioner Brault was also in attendance at the meeting to discuss communication he received from some residents relative to our football program. The group is asking that the District prepare advertising and marketing materials to promote the football program in order to increase participation. The Committee agreed to take the matter under consideration. Lakefront Manager Holly Specht reported that 27 more boaters signed up this season compared to last season. Commissioner Crowley added it is amazing how many participants are enrolled in our programs such as the large number of children enrolled in spring soccer, T-ball, lacrosse, and softball. In addition, approximately 500 of our dance students performed in the annual Dance Recital held at Regina Dominican this past weekend. Commissioner Crowley thanked his fellow Commissioners and staff for their efforts in helping to make the District’s programs so successful.

Commissioner Crowley reported the Committee discussed platform (paddle) tennis. It was agreed to hire an outside firm to conduct a confirming survey to compare the results with the survey previously conducted by the District.

Golf Operations Committee
Committee Chair Graham reported the Committee met on April 24. The course is in great shape and rounds are up substantially compared to last year at this same time. Revenue is also up significantly through May 2 and memberships are up slightly. The course solicited proposals for a Golf Course Master Plan. So far six proposals have been received and they are currently being reviewed. A Golf Open House will be held at the golf course on Sunday, May 16, from 2-4 pm for
boys and girls age 8-13. This event will provide an opportunity for participants to learn more about the Junior Golf Academy which is held at the course through the summer. Superintendent Bowen stated over 4,000 emails were sent to those households with children in that age range and some marketing materials prepared by District staff have been distributed throughout the facilities. Commissioner Graham indicated those who are interested can visit our web site or call the golf course at 847-256-9777.

Centennial Operations Committee
Committee Chair Brault reported the Committee met on April 26 and discussed the grates that are required for compliance with the Virginia Graeme Baker Act (VGBA). They have now been delivered and will be installed at the pool. The pools will be filled with water tomorrow and staff anticipates the facility will open on time this year with a full staff of lifeguards. The Ice Show was also held last weekend and went very well. After the show was over, the process of melting the ice to check for the Freon leaks began. Director Grisamore asked Superintendent Lambrecht to update the Board on this project.

Superintendent Lambrecht stated the rink had been shut down yesterday and the ice is starting to melt today. Also today the contractor hired a company to pull the Freon out of the system. Once the Freon is out, they will perform a nitrogen charge in the system to re-pressurize it. Hopefully this will be done by the end of this week and the ice should be off the rink at which time staff is hoping to see bubbles coming up indicating the location of the leaks. If the frozen sand does not thaw by that time, staff will use hot water to thaw each end of the rink which is the next step after the Freon is taken out of the system.

Commissioner Brault reported the rink will be receiving some new graphics on the ice rink and the design is currently being developed. The logo will have a livelier look than seen in the past. Commissioner Murdock stated that in regard to the pool, additional lifeguards are being added this year as was done last year with the intention of having the pool open through Labor Day and informing patrons that they will be able to use their season passes through Labor Day weekend. Commissioner Brault added that even with the increased number of lifeguards last year which resulted in some additional costs, staff had done a great job of allocating some part-time and full-time positions which resulted in a cost savings.  

DIRECTOR’S REPORT
Director Grisamore stated that as previously mentioned the annual Ice Show was held last weekend with performances on Friday, Saturday, and Sunday. The children did a fabulous job and it was a great show. Also of note was that it was the final performance of Katie O’Malley – President O’Malley’s daughter – who has skated in our Ice Show since she was a toddler and is now graduating from high school. Katie had solos in all three nights and did a fantastic job. She has also been a role model for the younger skaters and has encouraged them. She will be missed and her family should be very proud of her.

The Dance Show was also held this weekend at Regina High School for our jazz, tap, ballet, pre-ballet, and hip hop classes. There were some parking issues due to the large crowds but Superintendent Bingham reported it was a wonderful show with the auditorium being almost full for each performance.

Director Grisamore stated he believes they did find a couple of leaks at the ice rink today – one at the south end and one at the north end – since they are having to run the compressors to get all of the Freon evacuated. Staff has spotted a few leaks but most of the ice is still present so that needs to melt before we find out the cause of the problems.

Superintendent Lambrecht updated the Board on the tennis court reconstruction project at Community Playfield. Bill stated the weather had been cooperative which helped to get all of the storm sewer work completed. We are now waiting for more good weather in order to pave the courts and hopefully get the binder in. Once the binder is in, the fencing and posts will be installed followed by the finishing up the paving and color coating. It is hoped to have the first base of asphalt applied by the end of this week and once that happens, the weather should not be much a factor anymore. Commissioner Brault asked if the color of the courts was going to be different from our other outdoor courts and Superintendent Lambrecht replied that Tennis staff had asked that all of the courts remain consistent in color. Director Grisamore added that staff had been in contact with some of the neighbors who expressed concerns about drainage issues and Bill explained to them what the project involved and they were satisfied with his response.

Commissioner Murdock asked for an update on the proposed storage shed at Community Playfield. Superintendent Lambrecht reported Charlene has been in contact with the Village’s Community Development Department to determine what is entailed in going through the zoning process for a permit. The Village’s Zoning Ordinance currently limits the number of accessory structures on Village property and by adding the storage shed the District would have gone over the number of accessory structures currently allowed. It is hoped to have this situation resolved shortly.

OLD BUSINESS:  None

NEW BUSINESS:  None

Commissioner Brault moved and Commissioner Miller seconded a motion to adjourn to Closed Session for the discussion of the employment of a specific employee of the District in accordance with Section 2(c)1of the Open Meetings Act.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioner Wolff; Motion carried.

The meeting adjourned to closed session at 7:50 pm.

The Regular Board Meeting was reconvened at 9:25 pm.

Commissioner Murdock moved and Commissioner Graham seconded a motion to approve the minutes of the Closed Session of April 12, 2010.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioner Wolff; Motion carried.

There being no further business to conduct, the meeting was adjourned at 9:27 pm.


MINUTES APPROVED ON JUNE 14, 2010