WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, JULY 12, 2010
______________________________________________________________________ 

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

Vice President Brault called the meeting to order at 7:30 p.m.

PRESENT: Vice President James Brault; Commissioners James Crowley, Darrell Graham, Michael Murdock, and Henry Wolff; Secretary/Director Thomas Grisamore

ABSENT: President Dennis O’Malley and Commissioner David Miller

STAFF: Superintendents Bowen, Lambrecht, and Wilson; Communications Manager Donoghue


APPROVAL OF MINUTES:
Commissioner Wolff moved and Commissioner Murdock seconded a motion to approve the minutes of the June 14, 2010 Regular Board Meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock and Wolff; voting No -- None. Absent – Commissioners Miller and O’Malley; Motion carried.


COMMUNICATIONS & CORRESPONDENCE
Vice President Brault acknowledged receipt of the following correspondence:

… Email from Martha Kinzel about the difficulty of parking along the upper drive in Gillson Park and a response from Bill Lambrecht explaining the requirements for that area established by the State of Illinois.

… Letters from Sheldon L. Epstein and staff responses related to his concerns about the sound level of the music at the Centennial Family Aquatic Center.

Vice President Brault referred the correspondence to the Centennial Operations Committee.

RECOGNITION OF VISITORS: None

APPROVAL OF VOUCHER LIST:
Commissioner Murdock moved and Commissioner Miller seconded a motion to approve the Voucher List in the amount of $1,862,025.17, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock and Wolff; voting No -- None. Absent – Commissioners Miller and O’Malley; Motion carried.

COMMITTEE REPORTS:
Financial Planning & Policy Committee
– Committee Chair Graham reported the committee met this evening before the Board meeting. The majority of the discussion centered on the schedule for the 2011 budget planning process which will begin on Monday, August 9 and run through October 30.

Parks & Recreation Committee – Committee Chair Brault reported the committee met on Monday, June 21 and the primary focus of the evening was on the Wilmette Eagles football program. In attendance at the meeting were Park District staff as well as participants and their parents. A lively discussion was held on the strengths of the program and on some areas that could be improved. One of the issues was that many members of the football community have been solicited by one of the Glencoe programs and a representative from Glencoe was present at the meeting. Discussion took place on some of the differences between our program and Glencoe’s program. As a result of the discussion, it was agreed that our program and communication with participants needs to be improved. For those wishing to sign up for Eagles Football, program registration is now available on our web site (www.wilmettepark.org) and the first practice for sixth, seventh, and eighth graders is on Monday, August 9.

Commissioner Murdock stated that paddle tennis was also discussed at the meeting and Commissioner Brault added that previous Board discussions took place on the possibility for an additional survey. As a result, staff solicited bids from three survey firms which were reviewed by the committee. However, after reviewing the cost and scope of the survey and conducting a phone poll of the entire Board, the decision was not to proceed with another survey since it was similar to what the District had already done.

Commissioner Crowley moved and Commissioner Murdock seconded a motion to authorize approval of the permit request for the use of Mallinckrodt Park as a lunch stop for the Susan G. Koman Chicago 3-Day for the Cure on Friday, August 6, 2010.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock and Wolff; voting No -- None. Absent – Commissioners Miller and O’Malley; Motion carried.

Golf Operations Committee – Committee Chair Crowley reported the committee met on Saturday, June 26. As of July 5, total rounds were at 19,404 which is 2,700 rounds more than 2009. Paid rounds were also up by 11%. The Tom Healy Classic was held on Thursday, July 8, and was very successful with 121 entries. Memberships currently total 571 compared to 577 last season. The final membership total for 2009 was 579. The Al Mclean Junior Tournament was held on June 9 with 35 participants. Commissioner Graham added the golf course will be hosting Family Golf Night again this year on Sunday, July 18, and it is always a fun event for the entire family.

Superintendent Bowen addressed the Board to provide further information on the three proposals being considered for the development of the golf master plan. The proposals were solicited for the preparation of the golf master plan which will center on drainage and other long-term prioritized improvements to the golf course. The architectural firms of Michael J. Benkusky, Inc., Jacobson Golf Course Design, Inc., and Martin Design Partnership, Ltd. will be interviewed at the special Golf Operations Committee meeting on Thursday, July 22, at 6 pm in the Village Hall. Staff is currently touring courses that these firms designed to review their work. The meeting will also be open to the public. As a result of this special meeting, the regular meeting scheduled for Saturday, July 24 will be canceled.

Centennial Operations Committee – No report

DIRECTOR’S REPORT
Director Grisamore stated the Independence Day celebration held on July 3 in Gillson Park went very well considering staff was concerned there might be a much larger crowd due to the City of Chicago canceling their fireworks on the 3rd. However, Wilmette Police indicated there were maybe a few thousand more in attendance which still made the crowd manageable. Thanks go out to the Wilmette Police, Fire, and the Public Works Departments as well as Pace Bus for all of the work they do in supporting this event which could not be held without their help. In addition, approximately 250 Park District staff members also worked that day between the Fun Run in the morning and all of the activities the afternoon and evening. Special thanks go to Police Chief Brian King and the entire police department for going over and above the line of duty in terms of working to make sure the event ran safely and that everyone there had a good time.

Commissioner Brault also thanked Director Grisamore and District staff for the excellent celebration. The event was almost flawless and people universally enjoyed it. Thanks go to those staff members who stayed to clean up the park until 1:30 am and then returned to finish clean-up and open the beach at 10 am. Director Grisamore added the weather was beautiful which helped and the vendors also did a good job.

UNFINISHED BUSINESS:  None

NEW BUSINESS: 
Director Grisamore stated the District is about to begin the second phase of the Lakefront Study. Previously, the decision was made to table this project due to the economy. However, Phase 2 was budgeted for this year so staff is currently starting to begin the process of forming a lakefront commission and starting the public meeting process in September. In addition, everyone in the community will be mailed information on the project including a schedule of the hearings and also ask them for input on what they would like to see for the next 50 years at Gillson Park. Staff is aware of infrastructure issues and other areas needing repair or replacement that will be brought to the Parks & Recreation Committee meeting. However, staff also wants to hear from residents on what they would like to see in terms of amenities and overall appearances. Superintendent Wilson will be heading the Lakefront Study for the District and will be working closely with Superintendent Lambrecht. 


There being no further business to conduct, the meeting was adjourned at 7:50 p.m.
 

MINUTES APPROVED ON AUGUST 9, 2010