Date: June 14, 2010

Place:  Administration Office

Time: 6:30 p.m.

Commissioners: Miller, Murdock, Wolff
Staff: Bowen, Grisamore, Juliar, Smith, Udany
Visitors: none
Topics of Discussion:
1) Meeting Called to Order
2) Approval of Minutes
3) Managers Reports
4) Old Business
5) Adjourn


1) The meeting was called to order at 6:30 p.m.

2) The Committee approved the minutes of the April 26, 2010 Committee meeting by General Consent

3) Under Mangers Reports, Darrell Smith reported outdoor court reservations will continue through Labor Day. The Community Playfield Court reconstruction project is almost finished and the courts should be opened by next week. Pirate Camp has a total of 344 campers which is down slightly from last year. Total registration for adult drills is at 215 which is also down from last year.

 The roof repairs are holding and there has not been any leaks experienced even with all of the recent rain. The new court padding has been installed on the columns replacing the 30-year-old original material.

 Terry Juliar reported the Ice Show was held on May 7, 8, and 9 and generated approximately $2,000 in additional revenue. He stated this year was one of the more enjoyable and fast-paced shows in his recent memory. The Summer Ice/Gymnastics Camp had begun and is sold out. Skating Director Vickie Tassone returned from the Ice Skating Institute (ISI) conference in Las Vegas and reported our skating program is one of the largest in the country. The ice rink opened on Saturday, June 12 after being closed for six weeks for completion of the necessary piping repairs and the annual maintenance of the compressors. Total cost for the project is estimated to be approximately $50,000.

 Brain Udany reported the weather had been excellent for pool staff training and as a result the orientation training ended one day earlier than expected. A total of 31 returning lifeguards and 38 first-time guards participated in the training. Staff reorganization during pre-season has resulted in a reduction of $11,000 in labor expense compared to the 2009 season. Attendance was good over Memorial Day weekend. There are also several special events and promotions scheduled throughout the summer to add to the enjoyment of our patrons.

4) Commissioner Miller asked about the status of the hockey contracts and Terry Juliar reported he had just received New Trier Hockey’s contract and they did not turn back any time as had been agreed upon. The Wilmette Hockey Association (WHA) has turned back one hour on Sunday morning which equates to approximately $12,000 in revenue. Commissioner Miller asked if that hour could be sold to another organization and Terry Juliar replied it would be difficult to find a buyer for that time slot. Commissioner Miller suggested that if the WHA would not reconsider taking back that hour on Sunday, the District should look at taking some additional prime time from the organization, package it with the Sunday morning time and then sell it to someone else.

 A brief discussion followed on how the contracts have been handled in the past.  Superintendent Bowen explained that what has been referred to as a “contract“ is in reality a reservation agreement. Commissioner Miller stated he believes that staff should develop a formal agreement for future use.

There being no further business, the meeting was adjourned at 7:15 p.m.

Minutes taken by Jeffrey Bowen.