WILMETTE PARK DISTRICT
PARKS AND RECREATION COMMITTEE MEETING

Date: August 16, 2010   Place: Park District Conference Room

Time: 6:30 p.m.

Attendance:
Commissioners:  Brault; Crowley; Murdock
Staff: Lambrecht; Bingham; Groves
     
Topics for Discussion:

1) Meeting Called to Order
2) Approval of Minutes
3) Communications and Correspondence
4) Manager’s Reports
5) Lakeview Roof Replacement
6) Old Business
7) New Business
8) Adjourn

Discussions/Decisions Made:

1) The Committee approved the minutes of July 19, 2010 by General Consent.

2) Under Communications and Correspondence, Commissioner Brault reported he had received a communication from Mark Falaga with recommendations for the Lakefront. Commissioner Brault will circulate the information to the rest of the Park Board.

3) In Manager’s Reports, Jeff Groves reported that summer camps ended August 6. There were over 2,000 campers in various camps this summer. After camps ended, camp staff cleaned the rooms in the schools leaving them in good condition. Recreation staff has already met with District 39 officials to discuss camp locations for 2011. Camp extensions will end this week at Gillson Park with 99 campers enrolled. There are also a number of one-week camps in session at the Community Recreation Center (CRC). Fall soccer begins August 18. There are currently 1,291 currently registered of which 757 are girls. In addition to soccer, other sports that occur during the fall are lacrosse, football and fall baseball. After some discussion, the Committee asked to see a comparison of all sports combined from this year to previous years to see if total participation has changed. Football registration is good. In the house league, fourth and fifth grades have 68 enrolled. The sixth grade level has one flyweight team and one midweight team. Seventh grade has one lightweight team and may soon have enough registrants to add a second team. In the eighth grade level there are 19 on the heavyweight team and it is hoped to end up with about 25 players.

Superintendent Bingham reported that Lakefront Operations has had a very good summer and that it hasn’t been just weekends that have been busy. As a result, the budget will be much improved over last year. The Police are still maintaining a presence at Gillson Park on weekends and have been willing to do more if there is a need. Swimming on the overlook continues to be a problem as well as jumping off the old pier. After discussion, the Committee felt that the overlook situation justifies extending the swimming beach fence farther south. Staff was asked to return to the Committee with a recommendation for the length of the extension. Summer Aquatics Camp extension ends this week as does the Aquatics/Tennis Camp. Lakeview rentals on weekends are fully booked through October. After school begins, Langdon Park will only be staffed on weekends.

4) Superintendent Lambrecht presented the bid results for the replacement of the Lakeview Roof. When doing the plans for the project and after the consultant was checking the attic, it was found that due to poor ventilation, the two rows of plywood around the perimeter of the roof will have to be replaced. The plywood is badly deteriorated as is the plywood on the soffits. It is the area outside of the limit of the walls where the problem exists. In addition, the fascia boards are infested with carpenter bees. The plans include covering the fascia with aluminum materials to match the window trim. The apparent low bid is from A-1 Roofing at $77,700. There was also an alternate to add gutters on the low roof (washroom wing) for $6,800. The amount budgeted for the current year is $45,000. After discussion, the Committee decided to defer the work and re-budget the project for 2011.

5) Superintendent Lambrecht reported the Thornwood Park neighbors have raised over half of the $10,000 needed to include a piece of equipment they wanted at the new tot lot. This was in addition to the extra money the Committee had already committed to the project. After some discussion, the Committee agreed the plans should be completed with the piece of equipment and that the project be solicited for bids so that the work could be completed this fall.

There being no further business, the meeting was adjourned at 7:10 p.m.

Minutes taken by Bill Lambrecht

MINUTES APPROVED ON SEPTEMBER 20, 2010.