Date: September 20, 2010   Place: Park District Conference Room

Time: 6:30 p.m.

Commissioners:  Brault; Crowley; Murdock
Staff: Lambrecht; Bingham; Groves; Specht; Grisamore; Wilson; Bowen
Topics for Discussion:

1) Meeting Called to Order
2) Approval of minutes
3) Communications and Correspondence
4) Proposed 2011 Motor Pool/Central Maintenance Budget
5) Manager’s Reports
6) Old Business
7) New Business
8) Adjourn

Discussions/Decisions Made:

1) The Committee approved the minutes of September 20, 2010 by general consent.

2) Communications and Correspondence:

• The Committee reviewed a number of letters and e-mails complimenting the Park District on the Wiggleworms Camp this past summer.
• Reviewed a Certificate of Appreciation from the Hadassah Women’s Organization for the Community Recreation Center’s hosting of its Wellness Fair.
• A letter from Edens Bank thanking the Park District for hosting the “Shredding Event” this past Saturday at Mallinckrodt Park. Attendance numbers were high and they almost filled the truck with shredded materials.
• A letter from Richard Sobel requesting that the photo ID system be abandoned at the Lakefront because it is an intrusion into his private life. After discussion, the Committee decided to keep the system especially since the photo ID’s are usable at any Park District facility where people are members.

The Committee also reviewed a number of park permits for approval:

• From the Community Church for a Fun Run that will go through Gillson Park on October 24 was approved.
• From Katie Maloney and her father William Maloney for a Cross Country Carbofest to be held in the shelter at Gillson Park on October 1 with 200 participants. After some discussion, the Committee agreed to approve the permit but there must be extra staff present during the event.
• From Boy Scout Troop 5 for an awards ceremony in Wallace Bowl to be held on October 17 from 3:30 to 5:20 pm with 100 people in attendance. It was approved.
• From Highcrest Middle School for a school picnic to be held June 8, 2011 at Gillson Park including the shelter for 450. It was approved.
• From Saint Francis Xavier for a Fun Run that will pass through Gillson Park on October 3rd with 300 participants. It was approved.

3) The Committee reviewed the Proposed 2011 Motor Pool/Central Maintenance Fund budget. Superintendent Lambrecht stated the budget reflects the standardized increases set by the Financial Planning Committee. There are some increases for the estimated year-end. Fuel costs are up due to the increases in fuel costs although consumption has not increased. Janitorial supplies show an increase due to the successful year the facilities have had plus a large increase in the costs of paper goods this year compared to 2009. There are abnormal increases compared to 2010 for Administrative Salaries due to the lack of an employee for a month. In Building Maintenance and Health Insurance, there is a larger increase due to an employee who was on disability for a number of months and then retired and who has just recently been replaced. After discussion, the Committee agreed to recommend approval of the budget to the Park Board.

4) In Manager’s Reports, Holly Specht reported that the summer was very busy at the Lakefront including the swimming beach which had a great year. Besides the season pass holders and daily admissions, there were a number of Park District camps that regularly used the beach as well as outside groups who also came in. At Sailing, the rental boats were booked for 457 rentals plus the lessons during the week of seven hours a day. The most popular boats were the Hobie Getaways and double kayaks. A total of 100 signed up for Sailing Lessons and 180 were enrolled in Aquatics Camp. Commissioner Brault asked if there were any racing programs. Staff stated the Wilmette Sailing Association used to run a racing program. There is currently a good group of young sailors which should allow the Park District to offer a program in the future.

Jeff Groves reported there are 1,550 children enrolled in fall soccer with 802 girls and 748 boys. There are 60 enrolled in flag football with ten teams of six and is very popular this year. The tackle football program is going well except they have not had many wins so far. The number of participants is equal the last year’s totals at 105 in the house league and 111 in travel. Lacrosse has 115 boys and the program has been better since joining with Team Lacrosse. Halloween Happening is scheduled for October 22 and will be held indoors at the CRC. The event was cancelled for the last two years at Gillson Park due to weather. There are 34 enrolled in skateboard classes on Thursday afternoon. Men’s basketball for the fall/winter session has 16 teams. Commissioner Brault asked if staff had ever thought of offering rowing lessons. Staff responded they had worked with New Trier to develop a rowing center west of Sheridan Road but they never returned with a firm proposal. Staff has so far not seen the demand for it here. Commissioner Murdock asked if the height of the basketball rims has been set for the winter. Staff reported that the elevations have been changed for the different age groups.

Superintendent Bingham reported that electronic camp evaluations were sent out to over 1,900 participants.

5) Under Old Business, Commissioner Brault asked if staff had decided how far to
extend the fence south at the swimming beach.. After some discussion, staff was asked to mark the locations of 300 and 400 feet.

There being no further business, the meeting was adjourned at 7:30 p.m.

Minutes taken by Bill Lambrecht