WILMETTE PARK DISTRICT
 FINANCIAL PLANNING & POLICY COMMITTEE
 MEETING MINUTES


Date:  October 4, 2010  Place: Park District Administration Offices
  
Time:  6:30 p.m.

Attendance:
Commissioners:  D. Graham, D. Miller, J. Brault
Staff: S. Wilson, T. Grisamore
Guests: B. Lambrecht, J. Bowen,  K. Bingham, M. Murdock

Agenda Topics:
1. Approval of Minutes
2. 2010 Tax Levy
3. Other Business
4. Old Business
5. New Business
 
Discussion Items:

1. The Committee approved the minutes of the September 13, 2010 Committee meeting by General Consent.

2. Staff presented a memo and multiple charts in regards to the 2010 tax levy.  The charts illustrated thee options to the Committee. Option 1 showed a tax levy that would require a tax increase in excess of 6%. Staff explained this type of increase would not be possible given the tax cap but was included to illustrate what kind of tax would need to be levied to achieve target fund balances at the end of 2011 given the assumptions and estimates used by staff for 2010 year-end results and 2011 budgets.

Staff then explained the second option presented would be the recommendation of staff as it fully utilizes the 2.7% of the tax cap as set by the CPI at 12/31/2009, plus an approximate $55,000 in taxes to account for new property in 2010.  Therefore, the overall increase would be 4.14% in the tax cap funds. Staff next explained that in Option 3 the portion for new property had been removed and the tax increase for the tax cap funds was 2.7%. The Committee discussed the tax options and Commissioner Brault stated the desire to have as little, if any, tax increase for the 2010 tax levy. Staff stressed to the Committee their feeling that it is very important for the District’s long-term financial stability and that to best facilitate major and minor capital projects, the District should maximize its tax capabilities within the tax cap provisions, inclusive of new property. Staff further stated the reason they felt this strongly was because if you did not tax to the District’s full ability in any given tax year, those tax dollars and any related increases to those dollars are effectively lost forever. Staff then stated that if the Committee wanted to save the users of the District money, to take it from User Fees as the District has complete control over those since they are not subject to a cap-like tax.

After much discussion on all of the options before the Committee, a motion was made to utilize option 3 of the tax cap options presented by staff which would raise taxes for the tax cap funds by 2.7%, forego the taxes applicable to new property, and also reduce the previously approved increase in User Fees of 3% to 1.5%. The Committee voted and Commissioners Brault and Graham voted in favor of this scenario while Commissioner Miller voted no stating he felt the District should tax for new property as well. The motion carried and the Committee will make the above recommendation to the Board of Park Commissioners at its October meeting.

3. The Committee adjourned to Closed Session at 6:40 pm for the discussion of the employment of a specific employee(s) of the District in accordance with Section 2(c)(1) of the Open Meetings Act.

4. The Committee meeting was reconvened at 7:38 pm.

5. The Committee meeting was adjourned at 7:39 pm.

Minutes taken by S. Wilson.

MINUTES APPROVED ON OCTOBER 11, 2010.