WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, NOVEMBER 8, 2010
______________________________________________________________________ 

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President O’Malley called the meeting to order at 7:30 p.m.

PRESENT: President Dennis O’Malley; Commissioners James Brault, James Crowley, Darrell Graham, David Miller, Michael Murdock, and Henry Wolff; Secretary/Director Thomas Grisamore

ABSENT: None

STAFF: Superintendents Bingham, Bowen, Lambrecht, and Wilson; Communications Manager Donoghue

APPROVAL OF MINUTES:
Commissioner Miller moved and Commissioner Graham seconded a motion to approve the minutes of the October 11, 2010 Regular Board Meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – None. Motion carried.


COMMUNICATIONS & CORRESPONDENCE: 
President O’Malley acknowledged receipt of the following correspondence:

…Letter from Daniel Kotin complimenting the program and coaches of this fall’s Wilmette Eagles 4th and 5th grade house league football team.

…Letter from Drew Kuhter regarding personnel at the golf course.

President O’Malley referred the correspondence to the Golf Operations Committee.

…Thank you card from the Australian Exchange Students who visited the Park District’s Golf, Ice and Community Recreation Center facilities on Tuesday, November 2.

RECOGNITION OF VISITORS:
Superintendent Wilson introduced Ken Eppelheimer who has been hired to be the next Superintendent of Finance and Personnel. He previously worked at the Northbrook Park District for 18 years in a very similar capacity. Ken will begin work in mid-December. President O’Malley welcomed him to the Wilmette Park District.

APPROVAL OF VOUCHER LIST:
Commissioner Graham moved and Commissioner Wolff seconded a motion to approve the Voucher List in the amount of $1,344,168.79, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – None. Motion carried.

COMMITTEE REPORTS:
Financial Planning & Policy Committee
– Committee Chair Graham reported the Committee will be meeting on Monday, November 22 which is a change from the regularly scheduled meeting date for this month. The only open item to consider tonight is the Truth-In-Taxation Resolution.

Commissioner Graham moved and Commissioner Miller seconded a motion to approve Resolution 2010-R-8, Truth in Taxation, as recommended by the Financial Planning & Policy Committee.

Director Grisamore explained the District is required by law to pass a Truth-In-Taxation Resolution at least 20 days prior to the passage of our Tax Levy. The major purpose of the Resolution is to determine whether a public hearing is required if the District exceeds the 5% increase level. Since our Truth-In-Taxation funds are at 3.07%, the District is not required to hold a public hearing. However, for several years our Board has publicized and held a public hearing at the December meeting even though the percentage has been below 5%. In general, our overall increase for taxes including bond and interest will be an increase of 1.61%. The actual tax levy will be approved at the December Board meeting so these numbers could be modified prior to meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – None. Motion carried.

Parks & Recreation Committee – Committee Chair Brault reported the Committee met on October 18. Staff has cleaned out beach houses and the offices are being closed. Summer and most of our fall activities have already concluded and we are currently into our winter season. The majority of the meeting was spent reviewing the budgets for the Corporate, Lakefront and Recreation funds.

Commissioner Brault moved and Commissioner Crowley seconded a motion to approve the 2011 Recreation Program Fees as recommended by the Parks and Recreation Committee.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – None. Motion carried.

Commissioner Brault moved and Commissioner Crowley seconded a motion to approve the 2011 Lakefront Fees as recommended by the Parks and Recreation Committee.

Director Grisamore stated both the Recreation and Lakefront funds had just a few fees that will be increased more than the 1.5%. In addition, some of these fees will stay flat. The supplemental sheets indicate which programs will increase more than that. Staff has diligently attempted to keep the fees at almost the same level as the last couple of years.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – None. Motion carried.

Centennial Operations Committee – Committee Chair Miller reported the Committee met on October 25 and discussed the proposed fees for the Ice, Tennis and Aquatics facilities. A group of hockey players was also in attendance to discuss their ice time slot. After discussion, the Committee recommended that the group retain their current ice time on Sunday morning.

Commissioner Miller moved and Commissioner Murdock seconded a motion to approve the 2011 Centennial Ice Fee Schedule as recommended by the Centennial Operations Committee.

Director Grisamore explained that there were only two fee increases in Ice and one of the increases relates to our main contract. This group had been made aware of this increase months ago. Discussion has also been held with our other contract groups as well. Other than that, fees for admissions and pass sales are staying the same.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – None. Motion carried.

Commissioner Miller moved and Commissioner Murdock seconded a motion to approve the 2011 Centennial Tennis Fee Schedule as recommended by the Centennial Operations Committee.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – None. Motion carried.

Commissioner Miller moved and Commissioner Murdock seconded a motion to approve the 2011 Centennial Aquatics Center Schedule as recommended by the Centennial Operations Committee.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – None. Motion carried.

Commissioner Brault asked if there had been any more issues at Ice with the sub-surface and our chilling system. Director Grisamore replied that at this point there have been no additional leaks and staff is pleased with how well it is working. President O’Malley stated he liked the new logos in the ice rink and Director Grisamore added that staff is trying to get more dasher board ads as well.

Golf Operations Committee – On behalf of Committee Chair Crowley who was not present at the meeting, Commissioner Graham reported the Committee met on Saturday, November 6 to discuss the fee schedule for Golf along with other items. With respect to fees, there is a modest increase above the 1.5% which consists of a 5% increase in Unlimited Memberships and a 3% increase in member green fees. However, there is no increase on individual single-round fees.

Commissioner Graham moved and Commissioner Wolff seconded a motion to approve the 2011 Golf Fees as recommended by the Golf Operations Committee.

Director Grisamore indicated that in addition to what Commissioner Graham reported, some budget modifications were also made at the Golf Committee meeting. As a result, the Budget Overview sheet has been adjusted in regards to some of the revenue line items which were reduced slightly so that the operation as a whole and the proposed budget will break-even. In addition, the full transfers for both the long-term capital and capital projects funds will be left in the budget. These changes will be made in the information which will eventually be reviewed at the upcoming Budget Workshop.

Commissioner O’Malley asked for an update on the Golf User Meeting held in October. Committee Chair Crowley stated the meeting was held on Saturday, October 9 and was very well attended and everyone in attendance was upbeat and positive. It was reported that it was a good summer in terms of weather this year although during the middle of the season there was some damage on the course due to weather. However, the course did eventually come back nicely. The weather during October was especially good for golf. Golf Course Architect Greg Martin answered questions from those in attendance and provided information on what he foresees in regard to moving forward with his review of the course.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, O’Malley and Wolff; voting No -- None. Absent – None. Motion carried.

DIRECTOR’S REPORT
Director Grisamore stated he is sad to report the passing of one of our former Park Board Commissioners – David Felsenthal – on Sunday morning. David served as Commissioner from 1985 to 1987 and then again from 1989 to 1991. He was appointed both times to fill vacancies that had occurred on the Board. Services for David will be held Tuesday at 1 pm at Weinstein Funeral Home. Director Grisamore indicated he will be going as a representative of the District along with some other staff.

Since the Board met in October, the District-wide special event – Halloween Happening – was held at the Community Recreation Center (CRC) on Friday, October 22. As some of you know, this event had historically been held at Gillson Park but for the last two years it was cancelled due to rain. A lot of preparation and time is spent by Recreation and Parks & Planning staff and it’s always a disappointment when this event is canceled. As a result, the event was moved to the CRC this year and we ended up having the largest turnout ever. A total of 310 children registered but combined with their parents there were over 650 people in attendance. It turned out to be an extremely nice event, staff did a wonderful job and the children seemed to have a really good time. Many compliments have also been received. The rooms inside the CRC were decorated and activities were held throughout the center. Some activities were also held outside such as the pony rides and moonwalk. As a result, the decision has been made to hold next year’s event once again at the CRC.
 
The Lakefront Commission has held two organizational meetings so far – one on October 19 and another on October 27. The meetings have been held at Lakeview Center starting at 7 pm. The meetings have been running for about an hour and a half which seems to be the maximum amount of time for everyone to stay focused. The next meeting will be held on November 17 at Lakeview Center. There was supposed to be a technical meeting tomorrow but in light of the fact that the dates of November 17 and 18 were originally scheduled for public hearings, and the Commission members decided they needed more time to meet as a group before holding the public meetings, the technical meeting has been moved to the morning of November 17 and the planning meeting will then be held at 7 pm that evening. As a result, it will be a long day for staff and some commission members. So far the conversation has been spirited and staff is hearing many good ideas as the members work together as a commission.  

Discussion at the first meeting centered on how the process would operate and how the commission should be organized. At the second meeting the members were directed to indicate what their interests were which included roads, sewers, beach, etc. The commission is just getting started on what they want to see which is why we needed a least a few more meetings before going to the public. The members were told that there is no time limit and they can become as involved as they want to be so that there will be a product everyone can work with.

UNFINISHED BUSINESS:  None

NEW BUSINESS: None

There being no further business to conduct, the meeting was adjourned at 7:51 pm. 
 
MINUTES APPROVED ON DECEMBER 6, 2010.