WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, DECEMBER 6, 2010
______________________________________________________________________ 

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President O’Malley called the meeting to order at 7:30 p.m.

PRESENT: President Dennis O’Malley; Commissioners James Brault, James Crowley, Darrell Graham, Michael Murdock, and Henry Wolff; Secretary/Director Thomas Grisamore

ABSENT: Commissioner David Miller

STAFF: Superintendents Bingham, Bowen, Lambrecht, and Wilson; Communications Manager Donoghue

APPROVAL OF MINUTES:

Commissioner Murdock moved and Commissioner Wolff seconded a motion to approve the minutes of the November 8, 2010 Regular Board Meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Miller. Motion carried.

COMMUNICATIONS & CORRESPONDENCE

President O’Malley acknowledged receipt of the following correspondence:

…Thank you note from the President of the Wilmette Sister City Student Exchange Program thanking Tom Grisamore and Kathy Bingham for their hospitality and generosity the students experienced during their visit to the Park District on November 2.

…Email from Deborah Talsky thanking Gymnastics Supervisor Jim Scully for the great time her daughter and friends had at her 10th birthday celebration.

…Email from David Ellerman dated December 6 regarding staffing at the Wilmette Golf Course
 
VISITORS: Betty Duguid (105 Sixteenth Street); Gary Benz (602 Washington)

RECOGNITION OF VISITORS: None

APPROVAL OF VOUCHER LIST:
Commissioner Graham moved and Commissioner Brault seconded a motion to approve the Voucher List in the amount of $2,872,460.22, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Miller. Motion carried.

COMMITTEE REPORTS:
Financial Planning & Policy Committee – Committee Chair Graham reported the Financial Planning Committee met on November 22 and staff presented a revised benefit time policy. The previous policy provided stated that an employee’s entire benefit time accrued as of January 1. The revised policy now bases an employee’s benefit time on the number of months the employee has actually worked. The 2010 Tax Levy was also discussed at the meeting. The total levy is currently at 2.69% and the proposed levy is 3.07% which includes the handicapped tax levy. As a result, when all bond and interest payments are taken into consideration, the levy would account for a 1.61% increase with respect to the District’s portion of your taxes.

Public Hearing re: Tax Levy:  

President O’Malley opened the meeting for public comment regarding the proposed tax levy for the year 2010.

There were no questions or requests to comment.

President O’Malley closed the public hearing.

Commissioner Graham moved and Commissioner Brault seconded a motion to approve Ordinance 2010-O-3, AN ORDINANCE LEVYING AND ASSESSING THE TAXES OF THE WILMETTE PARK DISTRICT FOR THE YEAR 2010 as recommended by the Financial Planning & Policy Committee.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Miller. Motion carried. 

Commissioner Graham moved and Commissioner Brault seconded a motion to approve Ordinance 2010-O-4, AN ORDINANCE DIRECTING THE MANNER OF ANY REDUCTION OF THE AGGREGATE EXTENSION OF THE 2010 TAX LEVY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, ILLINOIS IN ORDER TO COMPLY WITH THE PROPERY TAX EXTENSION LIMITATION LAW as recommended by the Financial Planning and Policy Committee.

Commissioner Graham stated this ordinance is specifically designed to correct for adjustments for any excess levy on new property. Commissioner Brault added that the total tax levy for homeowners actually went down to only 1.6% even though our tax limits are higher.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Miller. Motion carried.

Commissioner Graham moved and Commissioner Brault seconded a motion to approve the revised Benefit Time Policy as recommended by the Financial Planning & Policy Committee. Commissioner Graham reiterated that the revised policy now states that an employee’s benefit time is accrued on a monthly basis instead of earning it all on the first day of the year.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Miller. Motion carried.

Parks & Recreation Committee – Committee Chair Brault reported the Committee met on November 15. Staff reported that registration for the Saturday basketball program is up 10% and registration for the Sunday basketball program is up 25%. Registration will remain open until December 17. Also discussed was the very successful production of Oliver which recorded one of the District’s highest ticket sales. The summer recreation and lakefront reports were also reviewed. After discussion, the Committee agreed to move the fence located at the south end of the beach another 400 feet to the south.

Centennial Operations Committee – Commissioner Murdock reported the Committee did not meet in November and will next meet in January.

Golf Operations Committee – Committee Chair Crowley reported the Committee will next meet in January.

DIRECTOR’S REPORT
Director Grisamore stated that the filing of candidate petitions for the 2011 Consolidated Election will begin next week Monday, December 13, at 9 am and will run through December 20 until 5 pm. The 2011 Budget Workshop will be held on Wednesday, January 5, at 6:30 pm at the Mallinckrodt Community Center. The purpose of the workshop will be to discuss and review the Proposed Fiscal Year 2011 budget which would then be approved at the Board meeting on January 12. The budget is required to be on display for 30 days prior to approval and the first day will be December 10 at the Administration Office. However, changes may still be made at this point. The golf course now officially has a new head golf professional and golf manager – Jamie Locke. Jamie has been designated as our Manager of Golf Operations and our PGA Head Professional and has been with us for over 20 years. Jamie has been acting as the interim manager since August and has done an exceptional job. We are very pleased to have him take over as manager at the golf operation.

On Saturday, November 20, staff participated in the Chamber of Commerce’s holiday parade. The Park District had a float and there were between 50 and 75 staff members marching in the parade from several areas of the District including fitness, the dance department, and other staff in costumes. Our entry in the parade was very well received by the public and many compliments were received. Office Services Manager Amy Lambrecht worked hard on this event and we thank her very much for the excellent and enthusiastic job she did.

Cold weather has finally arrived so Superintendent Lambrecht’s crew has begun working on the outdoor ice rinks over the past weekend. There is still more work to be done and they are still waiting for more frost to form under the ground. But if all goes well the outdoor rinks should open before the holidays.

UNFINISHED BUSINESS:  None

NEW BUSINESS
Commissioner Crowley moved and Commissioner Murdock seconded a motion to approve Resolution 2010-R-9, A RESOLUTION APPOINTING STEPHEN P. WILSON AS THE AUTHORIZED AGENT TO THE ILLINOIS MUNICIPAL RETIREMENT FUND effective January 2, 2011.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Miller. Motion carried.

Commissioner Crowley indicated he was very pleased to make the next two motions regarding the changing of the guard at the Wilmette Park District which is something that does not happen very often. He also pointed out that there is the current director, one former director and one future director present at the meeting tonight which has not occurred within the last 25-30 years.

Commissioner Crowley moved and Commissioner Murdock seconded a motion to appoint Stephen P. Wilson as Executive Director of the Wilmette Park District effective January 1, 2010.

Commissioner Crowley stated that the Park District has an excellent candidate coming in on the heels of another excellent director who’s just about to leave. Commissioner Crowley added he believes the District is in good hands and the Board agreed.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Miller. Motion carried.

Commissioner Crowley moved and Commissioner Murdock seconded a motion to appoint Stephen P. Wilson as Secretary to the Board of Park Commissioners of the Wilmette Park District effective January 1, 2011.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Miller. Motion carried.

The Board congratulated Steve on his appointments.

Commissioner Wolff moved and Commissioner Brault seconded a motion to approve the 2011 Regular Board meeting schedule as follows: January 10, February 14, March 14, April 11, May 9, June 13, July 11, August 8, September 12, October 10, November 14, December 5 with the Annual Meeting schedule for May 9 immediately following the Regular Board meeting.

Director Grisamore pointed out that the Board meetings are always held on the second Monday of the month except for the month of December when it is held on the first Monday.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Miller. Motion carried.

Commissioner Murdock moved and Commissioner Brault seconded a motion to approve Ordinance 2010-O-5, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE DISPOSAL OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL.

Director Grisamore explained that in this case the surplus property is a 1994 Chevrolet truck which was used by our sports department and suffered damage from an accident at Howard Park. The price to repair the vehicle was more than the value of it so Parks and Planning staff decided to contact Kidz Korna after seeing a news story about their van being set on fire. The fire destroyed the Christmas presents and clothing inside it meant for inner city children in Chicago. Staff contacted the organization who then gladly accepted the donation of this van. After approval of this ordinance, the organization will pick up the vehicle and will start using it right away.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Miller. Motion carried.

Commissioner Murdock moved and Commissioner Crowley seconded a motion to approve Resolution 2010-R-10, A RESOLUTION COMMEMORATING THE SERVICES OF THOMAS L. GRISAMORE.

Superintendent Bingham approached the podium and narrated a slide show perspective of Director Grisamore’s 37 years with the Park District.

Commissioner Crowley stated that Tom has worked for the Park District for 37 years and has “broken in” many Commissioners which former Director Terry Porter did as well. Tom has seen an even larger number of children go through our programs or who worked for us over the years in addition to all of the Park District facilities on which Tom has put his stamp. Commissioner Crowley added that for the 27 years he has been on the Board, Tom has been an awesome person to work with and wishes him the very best.

Commissioner Brault agreed with Commissioner Crowley’s comments and stated Tom will be missed. Commissioner Wolff stated it had been a pleasure working with Tom and wishes him all the best as well.

Commissioner Murdock thanked Tom for all the time he has spent getting him up to speed and for the excellent position the District is in both the staffing and financial areas. Our senior managers are excellent and Tom did a great job of grooming his successors and other senior staff as well. He cannot thank Tom enough for leaving the District in such a strong position.

President O’Malley then proceeded to read the resolution.

Director Grisamore thanked the Board for the opportunity its members provided him three years ago after Terry retired. His tenure has been not just a learning experience but also a challenge and a lot of fun. Thanks also go to all of you for the confidence the Board members have showed in him. He also thanked the Park District as a whole for the 37 years he has been employed and stated it has been an honor to serve the community where he was born and raised and where he was fortunate enough for a number of years to raise his family. Wilmette is a wonderful town and Tom believes the Park District plays a large part in what it takes to make Wilmette the great town it is.

Director Grisamore stated that over the years he has also been fortunate to work with extremely dedicated Board members. As Commissioner Crowley mentioned, he and Commissioner David Miller who is not here tonight have worked with him for over 20 years. In addition to the Board, he has worked with a staff of consummate professionals. Superintendent Lambrecht has worked with Tom for the entire 37-38 years he has been employed. Former Director Terry Porter and Golf Course Superintendent Mike Matchen have been around for the same number of years. In addition, he has worked with Superintendent Bingham for 31 years,  Administrative Assistant Judy Ostrem for 20, Superintendent Bowen for 17, and Communications Manager Shelagh Donoghue for 15. Former Lakefront Manager Betty Duguid is in attendance tonight and Tom worked with her for over 30 years. The Park District is really a family and is one that is truly dedicated to serving our larger extended family which is the Village of Wilmette. Wilmette is fortunate and should be proud that those dedicated individuals – both elected and appointed staff – have proved so willing to work hard to provide services that sometimes can be taken for granted. Thank you for allowing him to play a small role in these accomplishments during the last four decades.

Tom is now looking forward to reading, hearing and observing the changes that are going to take place and the events that will occur within the next few years. It will also be interesting and a lot of fun to see what will happen relative to the lakefront and Tom will continue to be involved in that process. He also wished all the best to Steve Wilson who will take over on January 1, 2011 and wishes all good things to all of the staff members he has worked with over the years.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Murdock, O’Malley and Wolff; voting No -- None. Absent – Commissioner Miller. Motion carried.

There being no further business to conduct, the meeting was adjourned at 8:10 pm.
 

 MINUTES APPROVED ON JANUARY 10, 2011.