WILMETTE PARK DISTRICT
 CENTENNIAL OPERATIONS COMMITTEE MEETING

Date: October 25, 2010

Place:  Administration Office

Time: 6:30 p.m.

Attendance: Commissioners: Miller, Murdock, Wolff
Staff: Bowen, Bingham, Grisamore, Juliar, Smith, Udany, Wilson
Visitors: Members of the McDaniel’s group
   
Topics of Discussion:
1) Meeting Called to Order
2) Approval of Minutes
3) Recognition of Visitors
4) Managers Reports
5) Old Business
6) Adjourn

Discussions/Decisions:

1) The meeting was called to order at 6:30 p.m.

2) The Committee approved the minutes of the July 26, 2010 Committee meeting by General Consent

3) Members of the McDaniel’s Hockey group addressed the Committee in regards to a proposal from the District to move the group’s starting time one hour ahead which the group was opposed to. After considerable discussion, the Committee agreed to leave the group’s starting time unchanged.

4 ) Under Managers Reports, Darrell Smith reported that winter lessons had started and that registration was good. Private lessons continue to increase due to a new pro – Graham Thompson. Pro Shop sales are very slow so staff is keeping inventory very low while special orders continue to pick up.

5) Terry Juliar reported that the winter session is up over 100 students and revenue is also up. Public skate remains slow during the warm outdoor temperatures.

 Commissioner Murdock asked if there were plans to paint the newly tiled locker rooms. Superintendent Bowen stated that is a good idea to help freshen up the facility.

 6) Brain Udany reported staffing has begun for next year with an invitation letter from returning staff being sent out in November. Staff will be attending the annual round table forum at the Glenview Park District to learn what other facilities are doing and to discuss the current aquatics climate.

7) Superintendent Bowen presented the pool budget. He stated that in 2010 the pool operation will be making a transfer to capital budgets of $81,750 and is projecting a surplus of $14, 920 which is $5,465 down from the budget in 2010. In 2011, this surplus is budgeted at $16, 929. In 2010 staff reacted well to lower-than-budgeted revenue and reduced expenditures. Staff is recommending that membership fees be increased an additional 1.5% to 3% over what was recommended by the Financial Planning and Policy Committee. Capital expenditure are presented at $127,000 which includes replacement of the water feature in the activity pool.  To avoid cutting the bottom of the pool for VGBA compliance, staff is recommending the removal of the small slide and replacing the current water feature with a new feature to include a slide.

 After some discussion, the Committee approved the budget as presented.

8) Superintendent Bowen presented the Ice budget. He stated that in 2010 the ice operation will be making a transfer to capital budgets of $184,900 and is projecting a surplus of $7,710 which is $46,420 down from budget in 2010. In 2011, this surplus is budgeted at $57,995. In 2010, the rink was closed for emergency repairs for six weeks to repair the chiller system and perform maintenance on the compressors. Staff is recommending ice rental fees and program fees be increased an additional 1.5% to 3% over what was recommended by the Financial Planning and Policy Committee. Capital expenditures are presented at $176,000 which includes replacing a rooftop unit at $132,000.

 After some discussion, the Committee approved the budget as presented.

9) Superintendent Bowen presented the Tennis budget. He stated that in 2010 the tennis operations will be making a transfer to capital budgets of $184,900 and is projecting a surplus of $58,212 which is $2,653 down from budget in 2010. In 2011 this surplus is budgeted at $65,643. The 2011 budget is flat compared to 2010.  Staff is recommending that membership fees be increased an additional 1.5% to 3% over what was recommended by the Financial Planning and Policy Committee and adjusting Junior fees down for both residents and non-residents. Capital expenditures are presented at $268,000 which includes the remodeling of the locker rooms at $250,000.

 After some discussion, the Committee approved the budget as presented.

There being no further business, the meeting was adjourned at 8:45 p.m.

Minutes taken by Jeffrey Bowen.


APPROVED BY COMMITTEE JANUARY 10, 2011.