Date: November 15, 2010

Place: Park District Conference Room

Time: 6:30 p.m.

Commissioners: Brault; Crowley; Murdock
Staff: Lambrecht; Bingham; Groves; Specht; Grisamore; Wilson; Bowen
Topics for Discussion
1) Meeting Called to Order
2) Approval of minutes
3) Communications and Correspondence
4) Manager’s Reports
5) 2010 Summer Camp Report
6) 2010 Lakefront Report
7) Old Business
8) New Business
9) Adjourn

Discussions/Decisions Made

1) The meeting was called to order at 6:30 p.m. 

2) The Committee approved the minutes of October 18, 2010 by General Consent.

3) Under Communications and Correspondence:

• The Committee acknowledged receipt of a letter from Daniel M. Kotin. Mr. Kotin expressed his thanks for the Wilmette Eagles House League program which his son Brian participated in. He also stated that thanks to the program, football is now his son’s favorite sport.
• The Committee also reviewed a letter from Molly Isbell from the Leukemia Research Foundation who is sponsoring the Jim Gibbons 5K race in Wilmette. For the last two years this event was held on the Village Hall grounds. This year they requested moving the event to Gillson Park on Saturday, June 18. After discussion, the decision was made to deny the request since the date is at the start of the busy summer season and running the event would require closing several roads into and throughout the park. It was recommended to ask the group if they could run the event earlier in the year or stage the event in another location and include a loop through the park.

4) Under Manager’s Reports, Manager of Recreation Services Jeff Groves reported that enrollment is up in the Saturday Basketball program and still climbing. At this time, there are 660 enrolled which is 60 over last year. Practices begin on November 20. The annual holiday tournament will be held over the holiday break as is our tradition and games will start January 8.
Jeff also reported the Sunday basketball program begins January 9 and our registration is currently at 250, up 50 from this time last year. Commissioner Murdock asked what the height the baskets will be for this program and Jeff responded that the first and second graders will be playing with an 8-foot rim height and third graders will be using a 9-foot rim height. Commissioner Murdock asked if the use of wrist bands will be incorporated into the Sunday basketball program to aid in substitutions. Jeff reported that he would look for a park district that is currently using the wrist bands to see how well they work for them. Commissioner Crowley stated that in his experience, he did not feel the wrist bands were a good idea.

In addition, the North Shore Theater of Wilmette’s production of Oliver is at the end of its run closing November 21. Tickets sales were incredible with many sell outs and this production experienced the highest ticket sales in many years for the adult theater.

Lakefront Manager Holly Specht reported that rentals are up this November with a total of 16. The Wilmette Rotary is once again using Lakeview as a drop-off for their annual book drive. We were also a polling place for the mid-term elections on November 2. Letters are also being prepared to send to summer 2010 staff inviting them to apply for next summer. Winter Sailing rack rentals are up for 2010/2011. Rental contracts are in the process of being updated and ready to be mailed early in the new year.

5) Superintendent Bingham summarized the contents of the Summer Camp Report. The
 report presented to the Board is a summary of a larger report compiled by the camp supervisors. The condensed report contains a brief description of each camp with highlights from the past summer. Also included are statistical charts with revenue/
 expense figures as well as registration totals. Commissioner Brault commented that he liked the condensed version of the report. In the past, commissioners were presented with the entire report.

6) The Lakefront report was presented with a brief description by Superintendent Bingham.  Commissioner Murdock asked about the sailing passes and how they were described on  the contract.  It was agreed to review the contracts and discuss them at the next Parks  and Recreation Committee meeting.

After some discussion, the possibility of extending the fence along South Beach was raised. The Committee decided staff should add additional fencing for approximately 400 feet going south. Funds to cover the project are included in the Proposed Fiscal Year 2011 budget.

There being no further business, the meeting was adjourned at 7:30 p.m.

Minutes taken by Kathy Bingham.