WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, JANUARY 10, 2011
______________________________________________________________________ 

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President O’Malley called the meeting to order at 7:30 p.m. He also stated it was the first meeting of our new Executive Director, Steve Wilson.

PRESENT: President Dennis O’Malley; Commissioners James Brault, James Crowley, Darrell Graham, David Miller, and Michael Murdock; Secretary/Director Stephen Wilson

ABSENT: Commissioner Henry Wolff

STAFF: Superintendents Bingham, Bowen, Eppelheimer, and Lambrecht; Communications Manager Donoghue

APPROVAL OF MINUTES:

Commissioner Murdock moved and Commissioner Miller seconded a motion to approve the minutes of the December 6, 2010 Regular Board Meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioner Wolff. Motion carried.

Commissioner Miller moved and Commissioner Murdock seconded a motion to approve the minutes of the January 5, 2011 Administration Committee Meeting.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioner Wolff. Motion carried.

COMMUNICATIONS & CORRESPONDENCE

No written correspondence to the Board was received.

Commissioner Murdock stated he received some positive feedback on the Holiday Basketball Tournament which was very well run. The participation level was up from last year and many of the children had a wonderful experience which indicates a strong start to the season.

Commissioner Brault stated he received a call from someone asking the Board to consider allowing dogs in the park without leashes during certain hours. President O’Malley referred the request to the Parks & Recreation Committee.

VISITORS: Gary Benz (602 Washington Avenue); Fred D. Watson (1601 Ashland Avenue); Bill Schmidt (5200 Brown Street, Skokie); Shelley Shelly (2211 Kenilworth); Robin Baugher (1310 Sheridan)

RECOGNITION OF VISITORS: None

APPROVAL OF VOUCHER LIST:
Commissioner Graham moved and Commissioner Murdock seconded a motion to approve the Voucher List in the amount of $2,914,981.63, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

Commissioner Murdock asked for clarification on the amount of $59,322 for the rubber safety surface at the Thornwood Park Tot Lot. Director Wilson stated that this amount was actually the final payment for the entire project.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioner Wolff. Motion carried.

COMMITTEE REPORTS:
Financial Planning & Policy Committee – Committee Chair Graham reported the Administration Committee meeting was held on Wednesday, January 5, and asked Superintendent of Finance Ken Eppelheimer to provide a brief presentation on the Proposed 2011 Budget and Appropriation Ordinance.

Superintendent Eppelheimer stated the 2011 budget meeting was held last week to review the Budget & Appropriations Ordinance which was included in tonight’s Board meeting packet. There are two columns – Budget and Appropriations. The Budget column includes total operating expenditures budgeted for 2011 by fund. The grand total of the Budget column also reflects inter-fund transfers of $1.67 million that are normally eliminated in consolidated operating results and capital improvements of $2,061,327 resulting in the total budget of $22,242,032. The Appropriations column represents the cash outlay to pay for budgeted items and is 13.7% higher than Budget due to the possibility of unexpected expenditures in excess of budgeted amounts.
Revenues are budgeted to be at $22,161,000 including a potential debt issuance early next year and subject to Board approval. If a debt issuance is included, it would be a surplus budget. If there is no debt issuance, there will be a slight deficit of $260,000.

Also included in the budget is revenue from the 2010 Tax Levy which was approved by the Board in December. The total levy was approximately $7.9 million which is up 1.6% from last year’s levy. Inflation for 2010 will also be coming in at about 1.1%. Also included in the budget are some fee increases which averaged about 1.5% with a few exceptions.

Public Hearing re: Budget & Appropriations Ordinance  

President O’Malley called to order a public hearing regarding Ordinance 2011-O-1, the Budget and Appropriations Ordinance.

There were no questions or requests to comment.

President O’Malley closed the public hearing.

Commissioner Graham moved and Commissioner Brault seconded a motion to approve Ordinance 2011-O-1, AN ORDINANCE MAKING A COMBINED ANNUAL BUDGET AND APPROPRIATION OF FUNDS FOR THE WILMETTE PARK DISTRICT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2011 AND ENDING DECEMBER 31, 2011 as recommended by the Financial Planning & Policy Committee.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioner Wolff. Motion carried.

Commissioner Graham moved and Commissioner Murdock seconded a motion to appoint Kenneth L. Eppelheimer as Treasurer of the Wilmette Park District effective January 1, 2011.

Director Wilson stated that Ken previously worked for the Northbrook Park District for 18 years in the same role as he is now with us. The District is in good hands with him as we move forward.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioner Wolff. Motion carried. 

Commissioner Graham moved Commissioner Brault seconded a motion to approve Resolution 2011-R-1, A RESOLUTION NAMING KENNETH L. EPPELHEIMER TO SERVE AS TRUSTEE OF THE ILLINOIS PARK DISTRICT LIQUID ASSET FUND PLUS EFFECTIVE JANUARY 10, 2011.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioner Wolff. Motion carried.

Commissioner Graham moved and Commissioner Brault seconded a motion to approve Resolution 2011-R-2, A RESOLUTION NAMING AUTHORIZED OFFICERS FOR INVESTMENT TRANSACTIONS WITH MORGAN STANLEY SMITH BARNEY UNDER THE INVESTMENT POLICY OF THE WILMETTE PARK DISTRICT.

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioner Wolff. Motion carried.

Commissioner Graham moved and Commissioner Brault seconded a motion to approve Resolution 2011-R-3, A RESOLUTION NAMING AUTHORIZED SIGNATURES FOR DEPOSITS AND WITHDRAWALS WITH JP MORGAN CHASE BANK.

Commissioner Brault noted that Tom Grisamore’s name was still on the list of authorized signatures. Director Wilson replied that the resolution was prepared by Chase Bank and it was their error. 

By a roll call vote, voting Yes – Commissioners Brault, Crowley, Graham, Miller, Murdock, and O’Malley; voting No -- None. Absent – Commissioner Wolff. Motion carried.

Parks & Recreation Committee – Committee Chair Brault reported the Committee did not meet in December. The next meeting is scheduled for January 24, 2011.

Golf Operations Committee – Committee Chair Crowley reported the Committee met in November and is scheduled to meet again on Saturday, January 22 to discuss the golf master plan.

Centennial Operations Committee – Committee Chair Miller reported the Committee met earlier this evening to discuss the Tennis, Pool and Ice operations. It was reported the pool was designated a 5-star aquatics facility by Starguard who provides the training of all staff lifeguards. In addition, out of all the Starguard facilities in the country only 20% of them are designated as a 5-star facility. Discussion at the meeting also took place on potential revenue sources from each operation at Centennial.

DIRECTOR’S REPORT
Director Wilson stated that in addition to what was in the Director’s Report and in staff’s Board reports, the annual Illinois Parks & Recreation Association conference will be held on January 27-29 at the Hilton Chicago. There will be several staff members in attendance who will be participating in continuing education opportunities. The members of the Park Board are invited to attend and it is not too late to sign up for a workshop or two if anything sounds interesting. Mid-winter registration for classes has already begun. Resident registration started last Tuesday and non-resident registration begins tomorrow morning at 9 am. Registration for summer camps takes place on the following two Tuesdays – January 18 and 25 – for residents and non-residents, respectively.

Commissioner Brault asked if this was the first mid-winter registration utilizing our new software. Director Wilson responded this is actually the second time for the mid-winter registration. It was generally considered a success but there was an issue last year when non-resident mid-winter registration was held at the same time as resident camp registration. This resulted in system stress that caused some patrons to lose connections but it did not negatively affect the overall registration numbers. Commissioner Brault asked what percentage of registrations occur online. Director Wilson responded that for the first hour 90% came through online and then as the day progressed, the percentage was closer to 75%. Over an entire registration period, the percentage is closer to 55% but that is also inclusive of certain programs that cannot be done online such as tennis classes that are ability-based. 

The fitness center recently received some good local coverage in The Wilmette Beacon which featured an article from John Jacoby complimenting the programs at the CRC in general and highlighting the fitness center. Also in the Beacon was a promotion for the fitness center which resulted in a very good response. Our basketball numbers are up in all areas. The Tennis holiday camps were all sold out and the holiday skating camps reported record numbers. The Golf Committee will be reviewing the first concept of the master plan this month.

Commissioner Murdock asked for an update on the outdoor ice rinks. He is aware that we had great success early in the season but then some warmer weather moved in. Director Wilson replied that currently all three rinks are back up and running at full capacity. The rinks were successful this year and we were fortunate to get through most of the holiday season before the warm temperatures and rain developed. At this point, the rinks are back to being operational. Commissioner Graham mentioned he was in Gillson Park over the weekend and the ice skating there was excellent.


UNFINISHED BUSINESS:  None

NEW BUSINESS: None

There being no further business to conduct, the meeting was adjourned at 7:48 pm. 
 
MINUTES APPROVED ON FEBRURY 14, 2011.