Wilmette Park District
Financial Planning & Policy Committee
Meeting Minutes


Date:   February 28, 2011

Location:  Park District Administration Offices – Conference Room

Time:  6:30 p.m.

Attendance
Committee:  J. Brault, D. Miller, Chair D. Graham
Commissioner:  M. Murdock
Staff: S. Wilson, K. Eppelheimer, B. Lambrecht, K. Bingham, J. Bowen

Agenda Topics:

1. Call to Order
2. Recognition of Visitors
3. Approval of Minutes
4. Communication and Correspondence
5. Other Business
6. Old Business
7. New Business
8. Next Meeting
9. Adjourn to Closed Session to Approve Closed Session Minutes, Section 2(c)(21)
10. Arise for Closed Session
11. Adjournment

Discussion Items:

1. The Meeting was called to order at 6:30 p.m.

2. Recognition of Visitors – None

3. The Committee approved the Committee minutes of January 24, 2011 by general consent.

4. Communication and Correspondence – None

5. Other Business – None

6. Old Business – None

7. New Business
     a. Deferred Capital Improvement Projects – Executive Director Wilson briefed the Committee on a list of projects staff felt could be deferred either to later this year or to future years. After some discussion of the projects and future years’ projected expenditures, it was the Committee’s consensus to proceed with planning for the Maintenance Facility Parking and for the Tennis Locker Room Remodeling. Other projects recommended for deferral were the HVAC Roof Top Unit at CRC, Lakefront Fencing, and a Washer and Dryer for Ice. Planning for a new refrigeration and HVAC system at Ice may also be deferred. Discussion and possible costs of the projects will be included on the May Financial Planning & Policy Committee meeting agenda.  No action was required by the Committee. 
Financial Planning & Policy Committee
February 28, 2011

     b. Cook County Amendment to Debt Disclosure Ordinance – Superintendent Eppelheimer briefed the Committee on a letter sent to all Commissioners on the change in an Ordinance requiring additional reporting of financial information.  Pension information is now required as part of the financial reporting.  No action was required by the Committee. 

     c. Year End 2010 Financial Audit (Verbal) – Superintendent Eppelheimer briefed the Committee on the status of the 2010 audit by Lauterbach & Amen. Field work began on Monday, February 28 and will continue through the week. The auditors are on schedule to complete field work this week and a draft report will be distributed to staff in late March. The Comprehensive Annual Financial Report is scheduled to be presented in April.

     d. Bond Issuance (Verbal) – Superintendent Eppelheimer briefed the Committee that staff will present information during the May timeframe to ensure new Commissioners are available for the discussion.

     e. Maintenance Allocation (Verbal) – Executive Director Wilson briefed the Committee that allocations for the Internal Service Funds are being reviewed this year for aptness. This may be further refined with newer systems.

8. The Committee adjourned to Closed Session to Discuss Compensation of Employees, Section 2(c)(1) and Approval of Closed Session Minutes, Section 2(c)(21). On a motion made by Commissioner Miller and seconded by Commissioner Brault, the Committee moved into closed session at 7:02 p.m. for the purpose of discussing Compensation of Employees, Section 2(c)(1) and Approval of Closed Session Minutes, Section 2(c)(21). The motion was approved by a roll call vote.

9. Arise for Closed Session – Upon discussing Compensation of Employees, Section 2(c)(1) and Approval of Closed Session Minutes, Section 2(c)(21), the Committee arose from Closed Session at 7:07 p.m.

10. Next Meeting – The next meeting will be held on March 28, 2011 at the Administration Offices beginning at 6:30 p.m.

11. Adjournment – With no further business to discuss, the Committee adjourned at 7:08 p.m.


Minutes taken by K. Eppelheimer


APPROVED BY COMMITTEE APRIL 25, 2011.