WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MAY 9, 2011

_____________________________________________________________________

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President Brault called the meeting to order at 8:08 p.m.

PRESENT: President James Brault; Commissioners Gary Benz, Darrell Graham, Michael Murdock, and Shelley Shelly; Secretary/Director Stephen Wilson

ABSENT: Commissioners James Crowley and Dennis O’Malley

STAFF: Superintendents Bingham, Bowen, Eppelheimer, and Lambrecht; Communications Manager Donoghue

VISITORS: None

COMMUNICATIONS & CORRESPONDENCE:

…. Letter to the Park Board from Medwin Textor asking that the District consider allowing Wilmette residents to pay resident rates for their non-resident children, grandchildren, and dogs when visiting their family. President Brault referred the letter to the Parks & Recreation Committee.

…. The following is a list of people who sent correspondence related to the Lakefront Master Plan:

Mary Louise O’Reilly
Peter Chadwick
William Sturgis
Gary & Loralyn Kokes
David Lanz
The Jetties Restaurant
Jill Bohannan & John D’Asto
Carlie & Jason Miklik
Larry Goldstein
Bill and Cele Arnold
Danielle Mergner
Lee Frank
Lynn & Don Nord
Howard Gopman
Mark Falanga
Julie Wolf (resignation from the Lakefront Commission) 

President Brault referred the correspondence to the Lakefront Commission.
…. E-mail from Pat McCann congratulating the Park Board on the wonderful plan for the future of the golf course and urges the Board to do whatever it takes to implement the plan. President Brault referred the e-mail to the Golf Operations Committee.

RECOGNITION OF VISITORS:  None


APPROVAL OF VOUCHER LIST:

Commissioner Graham moved and Commissioner Murdock seconded a motion to approve the Voucher List in the amount of $1,218,114.48, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Graham, Murdock, and Shelly; voting No -- None. Absent – Commissioners Crowley and O’Malley. Motion carried.

COMMITTEE REPORTS:

Financial Planning & Policy Committee – Committee Chair Graham reported the committee met on April 25 and most of the meeting involved a presentation conducted by auditor Matt Beran of Lauterbach & Amen. The comprehensive financial report was reviewed and received an unqualified opinion. The various sections of the report were also reviewed. Chair Graham explained that an unqualified opinion is issued when the auditor believes the organization’s financial statements are sound and there are no problems. In addition, discussion took place on the first quarter budget which indicated that fee revenues are up slightly but tax receipts are delayed so they are down slightly. However, this will be made up as future payments are received. The Committee also reviewed the possibility of allocating funds for moving the ice rink from West Park to Thornwood Park this coming winter and extensive discussion followed. This idea came up because the rink at West Park is not heavily used and it was suggested that Thornwood might be a better location for an ice rink. The Committee decided to recommend that public hearings be held as to where the rink would be located and if it would be a productive and positive move. The Committee also discussed the repair work at the Lakeview Center.

Commissioner Graham moved and Commissioner Murdock seconded a motion to accept the audited Financial Statements for the year ended December 31, 2010 as recommended by the Financial Planning and Policy Committee.

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Graham, Murdock, and Shelly; voting No -- None. Absent – Commissioners Crowley and O’Malley. Motion carried.

Committee Chair Graham stated that the motion on the agenda for tonight to authorize public hearings on the viability of discontinuing the outdoor ice rink at West Park and the installation of an outdoor ice rink at Thornwood Park was referred back to the Parks & Recreation Committee. Commissioner Graham stated this issue was originally discussed at the Parks & Recreation Committee and then referred to the Financial Planning & Policy Committee for further discussion related creating some type of analysis on whether this would be feasible. President Brault added that additional details are also being developed on the use of it so he thinks it is appropriate to refer it back to Parks & Recreation.

Parks and Recreation – President Brault  reported the Parks and Recreation Committee met on April 18 and one of the first items discussed was the potential for additional summer rentals at Lakeview Center. Historically we have not had summer rentals of the Lakeview Center because of the busy summer camp schedule. After discussion there may be some additional opportunity for utilization of the facility so the Committee asked staff to do further research on the topic for the next Committee meeting. The Committee also approved several permits for use of the park by First Presbyterian Church, Highcrest Middle School, a wedding at the Wallace Bowl, and the American Cancer Society. Under Managers Reports, the Lakefront Manager confirmed the beach will open on May 18 and that one of the new items on the beach this year will be umbrella and chair rentals. This will be done on a trial basis to see how successful it is but it should be a nice enhancement to the beach. There are over 1,500 participants in soccer this year. Staff is also working on publicizing football for the fall and there are Wilmette Eagles signs all over town. Football registration will be able to be done online this year. The ballet recital is this coming Saturday with over 490 ballet costumes this year. Also discussed was the District’s revenue and cost savings employee incentive program. Finally, the Committee discussed holding a concert at the Wallace Bowl on August 27 featuring local Wilmette bands.

Commissioner Murdock moved and Commissioner ¬Graham¬ seconded a motion to authorize the Director to sign a license agreement with the Wilmette Baseball Association specifying the terms for the Wilmette Baseball Association’s use of Park District properties to conduct youth baseball programs, including an expenditure of $46,200 by the Park District for the Wilmette Baseball Association to conduct house league programs.

Commissioner Murdock explained this relationship with the Wilmette Baseball Association (WBA) is one the District has had for a number of years wherein the WBA maintains the fields and runs the house league program for us. Director Wilson added that this payment is for our share of the costs of maintaining the fields. Per Board direction last year, language was written into the agreement this year that prior to receiving payment, the WBA is to furnish the District with both game and practice schedules so that we are aware of when the WBA is utilizing the fields in the event we receive other requests for field usage that might interfere with their schedules. President Brault stated the dollar amount is exactly the same as last year.

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Graham, Murdock, and Shelly; voting No -- None. Absent – Commissioners Crowley and O’Malley. Motion carried.

Commissioner Murdock moved and Commissioner Graham seconded a motion to approve the bid of Ridell, Elyria, Ohio, in the amount of $33,311 to supply football helmets and shoulder pads for the Wilmette Eagles Football program.

Commissioner Murdock explained that the Wilmette Eagles program historically had individuals purchasing and maintaining their own equipment. Over the last couple of years, Park District staff has been concerned about the quality of that equipment. As a result, we will now be supplying new or reconditioned equipment to the football players so that we have better assurance about the quality. Director Wilson added that it is not just the quality but also the sizing of the equipment. There will also be a Ridell representative on hand at least for the open house and hopefully at other times to help get the children properly sized so that they are adequately protected from potentially more injuries.

Commissioner Murdock thought some people may ask if they purchased new equipment last year would they be allowed to use that equipment for a certain period of time. Director Wilson stated the District will grandfather people in for one year and then pro-rate their fees for their using their old equipment. However, as stated before, this is all about safety and we don’t want that practice to go on for perpetuity. Staff feels it is very important that all children are using well-inspected and safe equipment.

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Graham, Murdock, and Shelly; voting No -- None. Absent – Commissioners Crowley and O’Malley. Motion carried.

President Brault stated that since that no motion had been placed on the agenda, the issue of a concert at Gillson Park will be deferred to the June Board meeting.

Golf Operations Committee – Commissioner Graham reported the Committee met on April 23. It was reported that rounds are down significantly this year because of the poor weather. Staff has been working on marketing the golf course to both current members and non-members in order to increase usage. The Committee began to discuss the golf master plan but the discussion was deferred to the May meeting when the new members of the Committee will be present to address that issue.

Centennial Operations Committee – Commissioner Murdock reported the Committee met this evening before the Board meeting. Discussion first took place on the tennis facility and staff reported usage is still strong. There were fewer people entering the lottery this year but additional people have since signed up so the facility is at the same number as last year at this time. There are 323 campers signed up for the summer so the camp programs are looking good. Discussion took place on getting everything ready for the outdoor season and outdoor courts. Everyone is working hard at the pool to make sure the facility is ready for opening at the end of May. The diving pool began to be filled this week and most of staff has been hired. The installation of the new water feature is in process. The new feature replaces a small slide in the main pool with a slide and giant water buckets. A total of 9,100 people took advantage of the discounted early passes that expired a few days ago. The pool will be open for the Memorial Day weekend.

At the ice rink it is currently all about the Ice Show. Commissioner Murdock was at the rink earlier today and watched some of the rehearsals. Dress rehearsals were held during the week and the performances are scheduled for Friday, Saturday and Sunday. This is the skaters’ chance to shine and tickets are available on the Park District’s web site.

DIRECTOR’S REPORT:

Director Wilson reported the new water feature at the pool started going in today and should take about a week to install. The pool should be filled and opened on time on May 28. The Ice Show performances will be held at 7 pm on Friday, 4:30 pm on Saturday, and 2 pm on Sunday. The Dance Recital is scheduled for the following weekend consisting of three shows on Saturday, May 21 starting at 11:30 am, 1 pm and 4 pm. The sailing beach is already open and the swimming beach opens on May 28. The golf course’s Annual Family Golf Night will be held on the afternoon of May 22 and everyone is encouraged to come out and see what the course is all about.

UNFINISHED BUSINESS

None

OLD BUSINESS

None

NEW BUSINESS:

Commissioner Graham moved and Commissioner Murdock seconded a motion to approve Resolution 2011-R-7, A RESOLUTION TO RATIFY THE AMENDED AND RESTATED ARTICLES OF AGREEMENT FOR THE NORTHERN SUBURBAN SPECIAL RECREATION ASSOCIATION (NSSRA) AS APPROVED BY THE BOARD OF DIRECTORS OF NSSRA.

Director Wilson stated that overall this resolution is basically more housekeeping in nature and a definition of terms for NSSRA. The main provision is in Article 4 under Annual Contribution which is what the District pays along with the other 12 member districts of NSSRA. Those households located in Cook County have the assessment done on a tri-annual basis. In Lake County, the assessment is conducted on an annual basis. In practice we have always estimated the Equalized Assessed Valuations (EAV’s) for the interim years for Cook County districts such as ourselves. This action is now basically putting that information into the Articles and nothing will be changing operationally.

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Graham, Murdock, and Shelly; voting No -- None. Absent – Commissioners Crowley and O’Malley. Motion carried.

There being no further business to conduct, the meeting was adjourned at  8:26 p.m.

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Graham, Murdock, and Shelly; voting No -- None. Absent – Commissioners Crowley and O’Malley. Motion carried.


MINUTES APPROVED ON JUNE 13, 2011.