WILMETTE PARK DISTRICT
 CENTENNIAL OPERATIONS COMMITTEE MEETING

Date: October 25, 2011
Place:  Administration Office
Time: 6:30 p.m.
Attendance:
Commissioners: Crowley, Benz, Shelly
Staff: Bowen, Bingham, Juliar, Udany, Wilson
Visitors: None
  
Topics of Discussion:
1) Meeting Called to Order
2) Approval of Minutes
3) Recognition of Visitors
4) Managers Reports
5) Old Business
6) Adjourn

Discussions/Decisions:
1) The meeting was called to order at 6:30 p.m.

2) The Committee approved the minutes of the September 12, 2011 Committee meeting by General Consent

3) Under Communications and Correspondence, a letter was received from a Centennial Aquatics employee making some personal recommendations for improvements to the facility. Chairman Crowley suggested forwarding this information to staff for consideration.

 There was also an email response from the New Trier Swim Club concerning the suggestion made by the Centennial Committee to move the swim club hours on Tuesday and Thursday from 5-7 pm to 7-9 pm. The Swim Club stated that it could move to an earlier time frame from 4-6 pm but because of the younger swimmers did not feel the later time would work.

 Superintendent Bowen stated that staff would be recommending a different alternative in the Pool Report. He added that one user group – the lap swimmers – has more time throughout the day than any other user group. He recommended that one lane be taken from the Swim Team and three lanes from the lap swimmers which would leave four lanes for public swim and four lanes for the swim team during the 5-7 pm time slot on the weekdays. After some discussion, Chairman Crowley stated that before a decision could be made, the Committee should elicit feedback from the lap swimmers.

4) Superintendent Bowen reviewed the Annual Pool Report. In the 2011 season, the pool was opened 92 days which was the same as in 2010. The attendance in 2011 was 105,830 compared to 115,819 in 2010. There were 22 days that the temperature exceeded 90?F and 29 days in 2010. There were eight days that attendance exceeded 2,000 for the entire day and 21 days that exceeded 1,645.  The schedule of reduced hours of operation was once again maintained as in the past two seasons.

 Recommendations for 2012

• The Strantrol units that control the chemical feeds to our pools are outdated. The units are no longer produced and parts are no longer available for them. Staff will research the cost to replace these units with currently available models.

• The new feature which was installed in the activity pool was smaller than envisioned. Options for adding an additional feature unit to the pool have been discussed and will be researched further.

• In response to the issues regarding the New Trier Swim Club usage of the main pool from 5-7 pm, staff recommends the following:
o Reducing the number of lanes allocated to New Trier from 5 to 4.
o Allowing the remaining 4 lanes (1/2 of the pool) to be used for public swim.
o No lap swimming lanes will be available for these two hours which reduces the number of hours available to lap swimmers from 13 hours/day to 11 hours/day.

5) Superintendent Bowen presented the pool budget. He stated that in 2011, the pool operation will be making a transfer to capital budgets of $81,750 and is projecting a surplus of $52,536. In 2012, this surplus is budgeted at $43,226. In 2010, staff reacted well to lower than budgeted revenue and reduced expenditures. Staff is recommending that fees be increased an additional 1.5% to 5% over what was recommended by the Financial Planning and Policy Committee.  
 
Discussion took place on if the additional 5% increase recommended by staff was appropriate for market conditions. After further discussion, Commissioner Shelly made a motion to increase the fees to 7%. The motion was not seconded and the motion failed. 
 
Chairman Crowley motioned to accept the budget as presented by staff with a total of a 5% increase. The motion was seconded by Commissioner Benz and the budget was unanimously approved.
 
7) Superintendent Bowen presented the Ice budget. He stated that in 2011, the Ice operation will be making a transfer to capital budgets of $184,900 and is projecting a surplus of $103,649. In 2012, this surplus is budgeted at $115,708. 
 After some discussion, the Committee unanimously approved the budget as presented.

8) Superintendent Bowen presented the Tennis budget. He stated that in 2011 the Tennis operation will be making a transfer to capital budgets of $184,900 and is projecting a surplus of $16,861. In 2012, this surplus is budgeted at $34,659. The 2012 budget is flat compared to 2011. Staff is recommending that membership lesson fees be increased to the 3.5% recommended level. Staff is not recommending any increases to court fees for 2012.
 
 After some discussion, the Committee unanimously approved the budget as presented.
 
There being no further business, the meeting was adjourned at 7:30 pm.

Minutes taken by Jeffrey Bowen.

APPROVED BY COMMITTEE NOVEMBER 14, 2011.