WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, OCTOBER 10, 2011
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Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President Brault called the meeting to order at 7:30 p.m.

PRESENT: President James Brault; Commissioners Gary Benz, James Crowley, Darrell Graham, John Olvany, Michael Murdock, and Shelley Shelly; Secretary/Director Stephen Wilson; Assistant Secretary Judy Ostrem

ABSENT: None

STAFF: Superintendents Bingham, Bowen, Eppelheimer, and Lambrecht; Communications Manager Donoghue

APPROVAL OF MINUTES:

Commissioner Graham moved and Commissioner Murdock seconded a motion to approve the minutes of the September 26, 2011 Regular Board Meeting.

By a roll call vote, voting Yes – Commissioners Benz, Brault, Crowley, Graham, Olvany, Murdock, and Shelly; voting No -- None. Absent – None; Motion carried.

COMMUNICATIONS & CORRESPONDENCE

President Brault acknowledged receipt of correspondence from the list shown below:

…. Thornwood Park: Dana Hagenah, Helen Franz, Jen & Pete Marino, Sherri Ramsey, Deirdre Redding, Sydney & Tom Sampson, Elizabeth and Adam Wolff, Dave Bryla, Peter Langas, Lurene Thomas, Robinn Jerutis, Marc Mestanas, Mary Condon, Lynae Gregorian, Julia Kuras, Brian & Jeannie Schafer, Katie and Terry Hill, Kathy & Ken Lerner, Lisa Finks, Dave Thomas, Paul Armstrong, Katie & Terry Hill, Bill Fauntleroy, Roger Well, Ryan Freel, Nan Scott, William D. Vellon

…. Miscellaneous: Beth Drucker (Go Green Wilmette), Tom Bonnie (Golf Course History), Randall Cohn (Fitness Center)

Commissioner Crowley reported he received an email form Fred Forbes regarding the golf course which he had referred to Superintendent Bowen.  

VISITORS
Sheila Bower, 1019 6th Street

APPROVAL OF VOUCHER LIST:
Commissioner Graham moved and Commissioner Murdock seconded a motion to approve the Voucher List in the amount of $1,624,329.46, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes – Commissioners Benz, Brault, Crowley, Graham, Olvany, Murdock, and Shelly; voting No -- None. Absent – None; Motion carried.

COMMITTEE REPORTS:
Financial Planning & Policy Committee
– Committee Chair Graham reported that the Financial Planning Committee met on September 19. At the meeting, discussion was held at length on the debt service extension base and the debt capacity that the Park District has in order to issue additional bonds. The Park District essentially has approximately $270,000 per year of debt capacity, or head room, to issue bonds for capital projects. The Committee further discussed how these bonds might be used, the wisdom of issuing bonds, and the financial impact of issuing those bonds. The bond issuance would have no affect on taxes because as bonds expire, they would be replaced with the most recent bonds. Further discussion will take place on the debt service extension base as well as the bonds at the next Financial Planning meeting which is scheduled for Wednesday, October 12.

In conjunction with the discussion on debt capacity, the Committee discussed the Park District’s long-term capital planning. Also reviewed were the options for replacement of bonds with our financial advisor Eric Anderson. The Committee considered what the size of the bond issue would be if the decision was made to issue any bonds at all. Other items reviewed included the upcoming tax levy and the impact of property values on it. The Tax Levy will most likely be discussed further at the next Committee meeting.

Parks & Recreation Committee – Committee Chair Murdock reported the Committee met on September 26. The Wilmette Children’s Theater’s production of Mulan will begin on October 14 and run for three weekends. He stated these are always great shows and encouraged everyone to see the children of our community perform. The shred event at Mallinckrodt on September 10 was once again a success and very well received. At Community Playfield the Park District has installed over 25,000 feet of sod which has made those fields look much better thanks to Superintendent Lambrecht and his staff. The past summer’s camp lunch program resulted in a profit of $2,300 which was then contributed to the Park District’s scholarship fund. Commissioner Murdock also encouraged everyone to consider contributing for those local families in need.

Fall soccer had a total of 1,559 participants and the storage building at Community Playfield is now open. Also discussed at the Committee meeting was the possibility of adjusting the timing of the deadlines and starting the program a bit later next year to help with the registration process. Registration has begun for winter programs that are ongoing including Saturday Basketball program for 4-8th graders. His children have participated in this great program and he encouraged other children to become involved. The next Parks & Recreation meeting will focus primarily on the budget and discussion at the November meeting will include weather policies at the sailing beach and other topics.

Golf Operations Committee – President Brault reported the Committee did not meet in September. The Golf Users meeting will be held this Saturday, October 15, at 8:30 am and if anyone has comments on the golf course, please feel free to attend.

Centennial Operations Committee – Committee Chair Crowley reported the Committee met on September 12 and the next meeting is on Monday, October 24. At the September meeting, the Committee reviewed a nice email that was posted on a blog about the Centennial ice skating show which complimented staff on the great job they did. Representatives from the New Trier Swim Club attended the meeting to discuss issues surrounding the lap swimming on Tuesdays and Thursdays. There were also a few other people in attendance who wanted additional lap time during as well during certain hours of the day. After discussion, both sides of the issue have agreed to return to the next Committee meeting with suggestions and possible scenarios on how to best accommodate both groups. Our Assistant Pool Manager David Johnson is leaving to work at the Glencoe Park District and we wish him good luck and thank him for the time and effort he has put forth. Indoor tennis is ongoing and there more participants this year compared to last year.

EXECUTIVE DIRECTOR’S REPORT:
Director Wilson reported the Park District has submitted the application to the Village’s Zoning Board for the special use permit for temporary lights at the proposed Thornwood Park Ice Surface. The zoning meeting is scheduled for November 2, 2011. Park District staff is currently heavily into our budget process. In October, the Parks & Recreation and Centennial Committees will review their budgets followed by the Golf Committee meeting in early November. The Park District has launched a District-wide gift card program. This new global gift card system card system has been completely integrated with our registration system so they can basically be used for anything the Park District offers expect for the concession stands since they are outside vendors. They can be reloaded on-line or in person and can be used almost like a debit card within the Park District. This is a nice addition and he encourages people to use them. Other districts have attempted to combine their ID cards with the gift cards but it did not work as well as they had hoped. It also resulted in a negative response from their communities.

OLD BUSINESS:  None

NEW BUSINESS
Commissioner Crowley moved and Commissioner Murdock seconded a motion to appoint Commissioner Olvany as delegate and Commission Shelly as alternate to represent the Wilmette Park District at the IAPD Annual Business Meeting to be held on January 28, 2012.

By a roll call vote, voting Yes – Commissioners Benz, Brault, Crowley, Graham, Olvany, Murdock, and Shelly; voting No -- None. Absent – None; Motion carried.

Commissioner Graham moved and Commissioner Benz seconded a motion to approve Resolution 2011-R-11, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (1150 MICHIGAN AVENUE).

By a roll call vote, voting Yes – Commissioners Benz, Brault, Crowley, Graham, Olvany, Murdock, and Shelly; voting No -- None. Absent – None; Motion carried.

There being no further business to conduct, the meeting was adjourned at 7:42 pm.

MINUTES APPROVED NOVEMBER 14, 2011.