WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, JANUARY 9, 2012
7:30 P.M.
______________________________________________________________________ 

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

PRESENT: President James Brault; Commissioners Gary Benz, James Crowley, Darrell Graham, Michael Murdock, and John Olvany; Secretary/Director Stephen Wilson; Assistant Secretary Judy Ostrem

ABSENT: Commissioner Shelley Shelly

STAFF: Superintendents Bingham, Bowen, Eppelheimer, and Lambrecht; Communications Manager Donoghue

President Brault announced that the public hearing was open for comments on the proposal to sell $280,000 in General Obligation Limited Tax Park Bonds. Notice of this public hearing was published on December 22, 2011 in the Wilmette Life. The issuance of bonds is restricted by law to one of the following reasons: a) for the payment of land purchase or condemned for parks; b) for the building, maintaining, improving and protecting of land purchased or acquired for parks and payment of expenses incident thereto; and c) for the payment of expenses issuance costs.

President Brault stated that the reason for the current proposed issuance of bonds is for the maintaining, improving and protecting of existing land and facilities of the District. In other words, the bonds will fund a portion of the District’s Capital Improvement Plan. He added that all persons desiring to be heard now have the opportunity to present written or oral testimony with respect to the proposed issuance of bonds.

Superintendent Eppelheimer explained that the District has a debt extension service base that was put into law in 1992 in regard to tax caps. That number is approximately $720,000 annually that can be picked up through a debt issuance. The District currently has about $440,000 outstanding and is at a pace with what was allocated in the 2007A GO Bond issue used to repair the CRC parking lot. Out of the $720,000, we are now asking for the other $280,000 to be issued. Some of the funds of that issuance will be used for the five-year capital improvement plan which the Board has accepted and which this year alone was $1.3 million to be paid out of our capital reserves along with this debt issuance. However, there should be enough funds in our capital reserves although the five-year plan has some other big projects so staff wanted to make sure there are adequate funds. This bond issue is for about one year and replaces taxes that were reviewed, collected and used to acquire the 2009 GO bond issuance which was considered when the Board reviewed the entire 2011 tax levy. This is a new tax and is replacing previous taxes that will be coming off of the 2010 levy and going into the 2011 levy so we should see an increase.

President Brault announced that all persons desiring to be heard have been given an opportunity to present oral or written testimony with respect to the proposed issuance of the bonds. Hearing no further comments or questions regarding the issuance of bonds, President Brault asked for a motion to adjourn the public hearing.

After hearing no comments or questions, President Brault asked for a motion to adjourn the public hearing.

Commissioner Crowley moved and Commissioner Benz seconded a motion to close the public hearing on the proposal to sell $280,000 General Obligation limited Tax Park Bonds.

By a roll call vote, voting Yes – Commissioners Benz, Brault, Crowley, Graham, Murdock, and Olvany; voting No -- None. Absent – Commissioner Shelly. Motion carried.

President Brault announced the public hearing is open for comments on the Combined Annual Budget and Appropriation of Funds for the Wilmette Park District, Cook County, Illinois, for the fiscal year beginning on the 1st day of January, 2012 and ending on the 31st day of December, 2012. Notice of this public hearing was published December 29, 2011 in the Wilmette Life, and the Combined Annual Budget and Appropriation of Funds Ordinance has been on display and available for public inspection at the Administration Offices of the Wilmette Park District, 1200 Wilmette Avenue, Wilmette, between the hours of 9 am and 5 pm, Monday through Friday, since December 9, 2011.

President Brault announced that all persons desiring to be heard have been given an opportunity to present oral or written testimony with respect to the 2012 proposed budget and appropriations. Hearing no further comments or questions regarding the issuance of bonds, President Brault asked for a motion to adjourn the public hearing.

Commissioner Crowley moved and Commissioner Benz seconded a motion to close the public hearing regarding the Combined Annual Budget and Appropriations of Funds for the Wilmette Park District.

By a roll call vote, voting Yes – Commissioners Benz, Brault, Crowley, Graham, Murdock, and Olvany; voting No -- None. Absent – Commissioner Shelly. Motion carried.

President Brault called the January 9, 2012 Regular Meeting of the Board of Park Commissioners to order at 7:40 pm and asked Secretary Wilson to conduct an attendance roll call.

By a roll call vote, Present – Commissioners Benz, Brault, Crowley, Graham, Murdock, and Olvany; Absent -- Commissioner Shelly. A quorum was established.

APPROVAL OF MINUTES:

Commissioner Murdock moved and Commissioner Olvany seconded a motion to approve the minutes of the December 5, 2011 Regular Board Meeting.

By a roll call vote, voting Yes – Commissioners Benz, Brault, Crowley, Graham, Murdock, and Olvany; voting No -- None. Absent – Commissioner Shelly. Motion carried.

COMMUNICATIONS & CORRESPONDENCE: 

Commissioner Crowley stated that numerous emails were received in response to the proposed swim schedule changes. President Brault asked if Commissioner Crowley would like to report on the Centennial Committee at this point in the meeting.

Committee Chair Crowley reported that the Committee met before the Board meeting tonight. The main topic of conversation was the use of the lap pool. No changes were recommended or made. As far as the pool is concerned, applications continue to come in for next season. The tennis facility held its lottery and experienced their largest participation with a total of 541 registrants. Ice skating was open during the holidays and experienced tremendous attendance, especially on Christmas Eve and New Year’s Eve. 

VISITORS: None

APPROVAL OF VOUCHER LIST:
Commissioner Graham moved and Commissioner Murdock seconded a motion to approve the Voucher List in the amount of $2,616,312.44, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes – Commissioners Benz, Brault, Crowley, Graham, Murdock, and Olvany; voting No -- None. Absent – Commissioner Shelly. Motion carried.

COMMITTEE REPORTS:
Financial Planning & Policy Committee – Committee Chair Graham reported the FP met before the last full Board meeting and there was an Administration Committee or Budget Workshop last week Wednesday and the Budget and Appropriations was discussed.

Commissioner Graham moved and Commissioner Murdock seconded a motion to approve Ordinance 2012-O-1, AN ORDINANCE MAKING A COMBINED ANNUAL BUDGET AND APPROPRIATION OF FUNDS FOR THE WILMETTE PARK DISTRICT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2012 AND ENDING DECEMBER 31, 2012 as recommended by the Administration Committee.

President Brault stated that the budget was discussed at length in regard to its provisions and background and has been on display at the Village Hall for the last month.

By a roll call vote, voting Yes – Commissioners Benz, Brault, Crowley, Graham, Murdock, and Olvany; voting No -- None. Absent – Commissioner Shelly. Motion carried.

Parks & Recreation Committee – Committee Chair Murdock reported the committee did not meet in January.

Golf Operations – Committee Chair Brault reported the Golf Operations Committee will be meeting on Saturday, January 14 to discuss the proposed Golf Master Plan including a number of options and alternatives that have been prepared by staff and our outside consultant. Anyone who is interested in attending the meeting is welcome to join us beginning at 8:30 am at the Wilmette Golf Club.

EXECUTIVE DIRECTOR’S REPORT:
Director Wilson reported that late last week at the direction of the Board, he and Superintendent Lambrecht sent out a Request for Proposal to four firms to submit an engineering study of the infrastructure at what is known as the Wilmette Harbor. We have already received two phone calls and the Board will be kept informed on how that progresses.

At the end of January, staff will be attending the IPRA/IAPD conference in downtown Chicago from January 27-28. It is hoped to gather ideas and knowledge and possibly putting them into place at our District. The Center Fitness Club was recently renovated and looks much nicer with new flooring and paint. As a result of the renovation, staff developed a new membership type called a “platinum membership”. In the past, users of the fitness classes and the users of the equipment were in two separate pass types. With this new membership category, they will all now have unlimited use of the classes and the equipment at a more affordable rate. This was done in an effort to encourage people to expand their regimen and work out in both areas of the facility. It is also hoped that this new membership type will become popular and generate new interest in the center. In the Gymnastics area, Gymnastics Supervisor Jim Scully retired last month after 35 years. His replacement is Mike Kharpak who has been working for the District as an instructor as well as coaching our competitive teams. We wish him well and look forward to seeing what he does with the facility and the programs.

UNFINISHED BUSINESS:  None

NEW BUSINESS: None

There being no further business to conduct, the meeting was adjourned at 7:48 pm.

MINUTES APPROVED ON FEBRUARY 13, 2012.