Date: March 12, 2012

Place:  Village Hall Council Chambers

Time: 6:15 p.m.

Commissioners: Chair Crowley, Benz and Shelley
Absent: None
Staff: Bingham, Bowen, Juliar, Smith, Udany
Visitors: Commissioner Murdock; Candice Luglio, Evita Vulgaris, Chris Wieczorek

Topics of Discussion:
1) Meeting Called to Order
2) Approval of Minutes
3) Recognition of Visitors
4) Communications and Correspondence
5)  Managers Reports
6) Old Business
7) New Business
8) Adjourn to Closed Session
9) Reconvene Regular Meeting
      a) Consideration of Action, if any, of items discussed in Closed Session
10) Adjourn

1) The meeting was called to order at 6:15 p.m.

2) The Committee approved the minutes of the January 9, 2012 Committee meeting by General Consent

3) Under Recognition of Visitors: Candice Luglio, Evita Vulgaris, and Chris Wieczorek

4) Under Communications and Correspondence, the following emails were received from the following:

      a) Mary Weilandt re: the Winnetka Hockey Association’s “right of first refusal”
      b) Candice Luglio regarding pool scheduling
      c) Christopher Wieczorek and Evita Vulgaris to Chair Crowley re: the New Trier  Swim Club and the Evanston Masters use of the pool
      d) Email from Director Wilson to Evita Vulgaris replying to her questions
 Also reviewed was a Daily Visit Report for the pool from May 27 through September 5, 2011.

 Christopher Wieczorek and Evita Vulgaris asked to address the Committee to ask why the full Board of Commissioners does not review and approve every contractual agreement for renting a facility to an individual or outside group. After some discussion, Chairman Crowley stated that the Board has assigned staff to do that function. Ms. Vulgaris stated she was unhappy with the Committee’s decision to continue to allow the swim club to swim during the time that she would like to have public swim.

 Candice Luglio stated she did not believe the survey which was sent to the Aquatic Center members represented a true representation of the community’s feelings on opening up the pool for public swim during 5 to 7 pm during the week. 

 Superintendent Bowen responded and agreed that the survey was not scientific and a true random sample of the membership was not achieved. He stated this type of survey would be very expensive and that the Committee had only asked staff to solicit comments from the public. Ms. Luglio stated she had professional experience in surveying and indicated she would be willing to assist the District in conducting a new scientific survey. After some discussion,  each of the Committee members agreed that this topic was closed for discussion for this season and they would re-evaluate it in the future. Superintendent Bowen stated that staff would be experimenting with special events this summer to include public swim during the proposed time frame. 

5) Under Managers Reports, Darrell Smith reported the lottery brochure had been mailed for next season’s court lottery and that the deadline is April 6th for court reservations. The Mid-Winter lesson session continues and summer camp staff is currently being hired. There are 321 junior summer campers signed up for the morning and afternoon programs.

 Terry Juliar reported this year’s ice show  “Around  the World in 80 Minutes” has a total of 241 skaters participating. The District is proud to display a banner on the lobby mezzanine celebrating the two championship wins by Tomoki Hiwatachi.  Tomoki will once again be performing two numbers in the ice show. Public Skating has been somewhat slow due to the warmer weather; however birthday party packages have increased.

Brian Udany reported that interviews for summer staff are ongoing at the pools.  Preventative maintenance in the filter room is taking place and replacement parts have been ordered. Building Services staff continues to work in preparation for the opening of the facility.

6) Old Business: None

7) New Business: None

8) Commissioner Benz moved and Commissioner  Shelley seconded a motion to adjourn to Closed Session for discussion of the appointment, employment, compensation, discipline, performance or dismissal of a specific employee(s) of the District per Section 2(c)1 of the Illinois Open Meetings Act.

 By a roll call vote, voting Yes – Commissioners Crowley, Benz and Shelly; voting No – None. Absent – None. Motion carried.

 The Committee meeting adjourned to Closed Session at 6:50 pm.

9) The Regular Committee meeting was reconvened at 7:09 pm.

Commissioner Benz moved and Commissioner Shelly seconded a motion to table the discussion of the Employee Incentive Program until a later time when the details are further clarified.

 By a roll call vote, voting Yes – Commissioners Crowley, Benz and Shelly; voting No – None. Absent – None. Motion carried.

There being no further business, the meeting was adjourned at 7:10 pm.

Minutes taken by Jeffrey Bowen.