WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MAY 14, 2012
______________________________________________________________________ 

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President Brault called the regular meeting to order at 7:35 p.m.

President Brault began the meeting by stating that there was some very sad news to report. Terry Juliar, an exemplary employee for the last 38 years, died unexpectantly today. On behalf of the Board and staff, he extended his condolences to Terry’s family. Terry had been a terrific employee for a very long time and had been the sole manager of the Centennial Ice Arena and the Family Aquatic Center.

Director Wilson paraphrased a press release released by the Park District which stated that Terry Juliar was 64 years old and was hired in 1974 as the manager of the ice rinks and just this past weekend helped to facilitate the 36th Annual Ice Show where he was acknowledged by the crowd for the first time. He was a diligent and dedicated employee of the District at both the ice rinks and the pools. His expertise and friendship will be missed. Director Wilson added that if the amount of tears that were shed today could be measured, it would show how much of a friend he was. President Brault added we all extend our condolences to the Juliar family.

PRESENT: President James Brault, Vice President Darrell Graham, Gary Benz, James Crowley, Michael Murdock, John Olvany and Shelley Shelly; Secretary/Director Stephen Wilson; Assistant Secretary Judy Ostrem

ABSENT:  None

STAFF: Superintendents Bingham, Bowen, Eppelheimer, and Lambrecht; Communications Manager Donoghue

VISITORS: Chi-an Chang (Patch.com); Fred Fitzsimmons, 2229 Crestview Lane; Kathy Routliffe (Wilmette Life)

APPROVAL OF MINUTES:

Commissioner Graham moved and Commissioner Shelly seconded a motion to approve the minutes of the April 9, 2012 Regular Board Meeting.

By a roll call vote, voting Yes – Commissioners Brault, Graham, Benz, Crowley, Murdock, Olvany, and Shelly; voting No -- None. Absent – None. Motion carried.

There being no further business to conduct, Commissioner Graham moved and Commissioner Benz seconded a motion to adjourn sine die.

By a roll call vote, voting Yes – Commissioners Brault, Graham, Benz, Crowley, Murdock, Olvany, and Shelly; voting No -- None. Absent – None. Motion carried.


The meeting was adjourned sine die at 7:45 p.m.


MINUTES APPROVED ON JUNE 11, 2012.


WILMETTE PARK DISTRICT

MINUTES OF THE ANNUAL MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MAY 14, 2012

_____________________________________________________________________

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

Board Secretary Steve Wilson called the Annual Meeting to order at 7:44 p.m.

PRESENT: President James Brault, Vice President Darrell Graham, Gary Benz, James Crowley, Michael Murdock, John Olvany and Shelley Shelly; Secretary/Director Stephen Wilson

ABSENT: None

STAFF: Superintendents Bingham, Bowen, Eppelheimer, and Lambrecht; Communications Manager Donoghue

ELECTION OF OFFICERS

Secretary Wilson entertained nominations for the Office of President.

Commissioner Crowley nominated James Brault for the Office of President. He added that the Park Board has been in great hands and much of that is due to Jim’s diligence and his belief in the Park District moving it forward. It is with honor that he nominates James Brault as President.

There being no further nominations, Commissioner Crowley moved and Commissioner Murdock seconded a motion that the nominations be closed and that James Brault be unanimously elected to the Office of President.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

President Brault entertained nominations for the Office of Vice President.

President Brault nominated Darrell Graham for the Office of Vice President. He stated he appreciates all of Commissioner Graham’s counsel and advice on a number of items that we have done.

There being no further nominations, Commissioner Brault moved and Commissioner Shelly seconded a motion that nominations be closed and that Darrell Graham be unanimously elected to the Office of Vice President.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

APPOINTMENT OF OFFICERS AND DIRECTOR: 

Commissioner Graham moved and Commissioner Shelly seconded a motion to approve the appointment of Stephen P. Wilson for the office of Secretary.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

Commissioner Graham moved and Commissioner Shelly seconded a motion to approve the appointment of Stephen P. Wilson as Executive Director.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

Commissioner Graham moved and Commissioner Benz seconded a motion to approve the appointment of Judith L. Ostrem for the office of Assistant Secretary.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

Commissioner Murdock moved and Commissioner Graham seconded a motion to approve the appointment of Kenneth L. Eppelheimer to the office of Treasurer.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

Commissioner Murdock and Commissioner Benz seconded a motion to approve the appointments of Stephen P. Wilson, Judith L. Ostrem, Kathleen C. Bingham, Jeffrey A. Bowen, Kenneth L. Eppelheimer, and William Lambrecht, Jr. as Freedom of Information Officers.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

Commissioner Murdock moved and Commissioner Benz seconded a motion to approve the appointments of Stephen P. Wilson, Judith L. Ostrem, Kathleen C. Bingham, Jeffrey A. Bowen, Kenneth L. Eppelheimer, and William Lambrecht, Jr. as Open Meetings Act Designees.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

Commissioner Crowley moved and Commissioner Murdock seconded a motion to approve the appointment of Charlene Holtz, Esq. of Tressler, Inc. as the Wilmette Park District’s attorney.

By a voice vote, voting Yes – All; voting No – None. Absent – None. Motion Carried.

There being no further business to conduct, the Annual Meeting was adjourned at 7:50 p.m.

MINUTES APPROVED ON JUNE 11, 2012.


WILMETTE PARK DISTRICT

MINUTES OF THE REGULAR MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MAY 14, 2012

_____________________________________________________________________

Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.

President Brault called the meeting to order at 7:51 p.m.

COMMUNICATIONS & CORRESPONDENCE:

….Email dated April 23, 2012 from Bob Levi complimenting the North Shore Theater of Wilmette’s production of Guys and Dolls on Friday, April 13, and asking to be added to a list of email addresses for future theater programs.

….Email dated May 3, 2012 from Julie Ressler on behalf of the Wilmette Arts Guild expressing her thanks and appreciation for the staff at the Community Recreation Center who have been very supportive and cooperative when the Guild hosts events there. 

President Brault referred both emails to the Parks & Recreation Committee.

Commissioner Olvany stated he received a communication which he passed along to Director Wilson and his staff regarding security and participation by the public in trying to enforce security at Gillson. President Brault referred the correspondence to the Parks & Recreation Committee. 

Commissioner Murdock stated he also received correspondence in regard to the Wilmette Eagles and he passed it along to Superintendent Bingham.

Commissioner Shelly indicated there was a letter included in the Centennial Operations Committee packet from Katie and Terrence Hill in regard to the recent incident at the ice rink when their son suffered an injury. In particular, they thanked staff member Mark Stansfield for his assistance and indicated that their son is doing well.

RECOGNITION OF VISITORS

Fred Fitzsimmons, 2229 Crestview, Wilmette commented he had an opportunity last week to be present at the Park Board meeting when Superintendent Bingham made a very informative presentation on the proposed changes at the overlook area and wanted to compliment her on the work she has done. He stated that a question had been raised by Commissioner Olvany who asked where the line was going to be drawn between wading and swimming which is a difficult question to answer. He would like to make a suggestion that we borrow an idea from the paid beach for the “free” beach. Currently there are lines that people must stay within for swimming purposes and if they go beyond those boundaries there would be staff with bullhorns and boats to bring people back in. He thinks that the Board could consider running those lines the entire length of the south beach, perhaps only five or ten feet from the shoreline, which would then designate the water from that line up to the beach as a wading area.

Director Wilson responded that staff had previously considered implementing something similar to what Mr. Fitzsimmons is suggesting but in essence it almost would look like a designated swimming area. However, if it was five or ten feet, it might be a more feasible scenario and could be something staff and the Board would consider.

APPROVAL OF VOUCHER LIST:

Commissioner Graham moved and Commissioner Murdock seconded a motion to approve the Voucher List in the amount of $1,218,114.48, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

President Brault stated his only comment is a request that the list once again be presented in numerical significance rather than alphabetically.

Commissioner Murdock added that as a clarification, the backstop listed on the Voucher List is the one located at Thornwood Park which does look great.

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Crowley, Graham, Murdock, Olvany, and Shelly; voting No -- None. Absent – None. Motion carried.

COMMITTEE REPORTS:

Financial Planning & Policy Committee – Committee Chair Graham reported the Committee met on April 30 and our auditors presented the Comprehensive Annual Financial Report (CAFR) to the District which passed and everything was is in order. The Committee then discussed the Evanston Wilmette Community Golf Course Association (EWCGCA). Mr. LoSasso was in attendance at that meeting and asked questions about whether the District would be willing to continue to pay for their water even though the golf course was not reimbursing the District for that water. The Committee asked Mr. LoSasso to present a financial plan in order to assure us that it would be paid in the future. Mr. LoSasso agreed and stated he would return with some type of plan. However, the Committee did not agree to continue paying for the water without some remuneration from the EWCGCA although we would review that again in the future. We also discussed the first quarter financial statements, tax levy process and how the golf master plan renovations would be funded. Related to that, there were several issues brought up during discussion that were referred back to the Golf Committee for further clarification, specifically related to what the cost of that plan would be such as a hard cap cost or if we would instead go through the bid process and then evaluate the cost structure. Lastly, the Committee talked about obtaining electrical vehicle charging stations for the District through some available grants. Discussion followed on the feasibility and necessity of adding these charging stations.

President Brault stated that the District received for the fifth consecutive year a Certificate of Financial Reporting which is issued by the Governmental Finance Officers Association (GFOA) of the United States and Canada. President Brault thanked the staff for their reporting which is very transparent and detailed about the operations of the District. Director Wilson indicated that as soon as the financial statements are formally accepted, it will be posted on the District’s web site.

Commissioner Graham moved and Commissioner Benz seconded a motion to accept the audited Financial Statements for the year ended December 31, 2011 as recommended by the Financial Planning and Policy Committee.

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Crowley, Graham, Murdock, Olvany, and Shelly; voting No -- None. Absent – None. Motion carried.

Parks and Recreation – Commissioner Murdock reported the Parks and Recreation Committee met on April 16 and discussed a number of issues centering on three primary issues. The first issue focused on correspondence from former Village Trustee Mari Terman asking us to move the Wright Schindler cottage. Following discussion and serious consideration, it was determined there were a number of issues that concerned us such as the lack of due diligence in terms of the condition of the cottage, the costs associated with moving it, and the short timetable. As a result, we were not able to make a decision at that meeting. However, the Committee did entertain the possibility of reviewing this again at a subsequent meeting although it was pointed out there was a short timetable and that the group would probably not come back to us. We have since learned that somebody else was able to save the cottage and will be moving it. 

The Committee also talked about the Thornwood Park Ice Rink including the use of liners in the future in order to have more days of ice. Some people had provided feedback and this issue will continue to be discussed at the Committee level as we look forward to next year. Commissioner Murdock would also like to see hockey hours established at Gillson Park and hopes this will be discussed in subsequent meetings. He also thanked Superintendent Lambrecht for all the work he and his staff did at Thornwood Park. The right field of the north park was sodded to adjust for all the drainage work that was done and the field is in much better condition than in past years. He also thanked Superintendent Lambrecht and his staff for sodding the “roadway” that was used to do the work there which looks great.

Also at the meeting it was reported the fitness center currently has 1,846 members including 25 platinum memberships which is a new category and seems to have been very well received. In the past, our summer camps were eight-week sessions but this summer the District will be offering two four-week sessions along with some eight-week sessions. This change will help those who are involved in other programs and he encouraged the community to participate in all of these wonderful camps. In addition, there are currently 1,487 children enrolled in gymnastics classes this year and spring Lacrosse has 119 girls and 177 boys enrolled. T-ball participation is up with 473 enrolled this year versus 386 last year.

Paddle Tennis was also discussed at the Committee meeting and cost estimates received from staff were reviewed and a recommendation will now be made to the full Board.

Commissioner Murdock moved and Commissioner Shelly seconded a motion to direct staff to organize public hearings in regard to consideration of a Platform Tennis facility at West Park.

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Crowley, Graham, Murdock, Olvany, and Shelly; voting No -- None. Absent – None. Motion carried.

Commissioner Benz moved and Commissioner Murdock seconded a motion to approve Ordinance 2012-O-3, AN ORDINANCE AMENDING AN ORDINANCE REGULATING THE USE OF THE PARKS AND PROPERTY OWNED OR CONTROLLED BY THE WILMETTE PARK DISTRICT (“CONDUCT ORDINANCE”) as recommended by the Parks & Recreation Committee.

Director Wilson stated that by way of background this amendment to our ordinances is to allow dog beach members to utilize the dog beach on Memorial Day and Labor Day moving forward. In the past, those holidays were prohibited from use along with July 3rd and 4th because of our Independence Day festivities. The ordinance restricting Memorial Day and Labor Day were pre-dating when dogs were not allowed to be in our park on-leash. Now that we allow them to be on-leash it makes sense they can use the dog beach on those two days. However, on July 3rd and 4th the park is not safe for dogs or people because of the set-up and take-down of the fireworks. 

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Crowley, Graham, Murdock, Olvany, and Shelly; voting No -- None. Absent – None. Motion carried.

Golf Operations Committee – President Brault reported the Committee met last Saturday, May 12, and several items were discussed. It was reported that because of the beautiful weather this spring, rounds of play are up 80%. Repairs over the winter are continuing, particularly on some of the drainage areas we put in front of the 1st and 10th holes. Staff has re-seeded the areas and within the next couple of weeks they should be fully grown in. The Committee also talked about the permitting process for the master plan and the dialogue between Martin Associates – our course architect – and Gewalt Hamilton is continuing. Feedback so far from our various regulatory agencies has been very positive. At this point, it is anticipated that our permits will be in by the end of this year and we will able to go out to bid in the first part of 2013. Once again, it depends on the feedback we receive from our various regulators but at this point progress is being made.

The Committee also talked about the issue which the Financial Planning Committee referred back to the Golf Committee related to how we are anticipating the cost allocation of the master plan to work and in fact the nature of the master plan itself. The Committee will be returning with a more definitive recommendation for the improvement dollars that will have a hard cap of $2 million and which is approximately $23,000 more than Option 4. The amount to be allocated to the users would be 25% of the $2 million or $500,000 which will be in some form of either direct user fees per round or something for our overall passes. The Committee will be considering those recommendations over the next couple of months.

Centennial Operations Committee – Commissioner Crowley reported the Committee meets on the second Monday of every month just prior to the Park Board meeting. However, with the sad news today about Terry Juliar the decision was made to cancel that meeting. Commissioner Crowley then read a tribute as follows: “It is a heavy, sorrowful and reflective day at the Park District because we have lost one of our own. Our colleague and friend Terry Juliar had an everyday presence at the Centennial Complex. Whether he was overseeing the pool or the ice rinks, he was always keeping watch. Centennial was his home away from home. Everyone knew him, everyone liked him and everyone will miss him. Over the next few days there will be many stories and memories about Terry – some will be funny and some will bring tears to your eyes. In our final goodbyes we will think of Terry with full hearts and unending admiration. Terry, we will miss you dearly.”

DIRECTOR’S REPORT:

Director Wilson stated there is an action related to the acceptance of the resignation of Jeff Bowen and Mike Matchen from the EWCGCA. As several of you may know, over the past year we have been contemplating the pros and cons of the extra service time these two employees have done on this Board outside of their regular duties. Mike Matchen was appointed by the Board in the mid-1980’s and then a subsequent municipal representative was appointed in the early 1990’s in conjunction with an irrigation project on the property. However, the time has come for them to resign their positions. We will continue to have the same relationship we have always had with them as the sub-lesser to their lease to operate on the grounds which is the property we lease from the MWRD. As a result, the EWCGCA will be communicating directly with the Park District by phone and emails moving forward.
Also related to the EWCGCA, Mr. LoSasso subsequently called the District and asked what the Association could do to ensure that the District was not considering shutting off the water in the future so that they can continue operating. As a result, Director Wilson reviewed and averaged the last three years of water bills and discovered their average use for 2009, 2010 and 2011 was approximately $5,000 so he asked for prepayment on this year’s water bill for $5,000. He added that the District would continue to work with them on past due debt but he did not feel that anyone felt comfortable incurring more debt at this point without having the opportunity to review a business plan that the Financial Planning Committee has asked to review to determine what their abilities were to repay the outstanding debt.

Also under New Business for tonight’s meeting, there are three resolutions related to property tax assessments appeals. As many of you know, the District is part of a group consisting of the School Districts, the Village and the Library who works together whenever a corporation or resident seeks to decrease their assessed valuation and if that amount exceeds $100,000 is when we intervene. Many other governmental units have passed a Blanket Resolution authorizing automatic intervention but we have chosen to evaluate these appeals on a case-by-case business.

There are also several ordinances for approval regarding the Disposal of Surplus Property. All of the items have been taken out of service since they are no longer of value for us and then put up for sale at auction to receive whatever value we can out of those items.

UNFINISHED BUSINESS:  None

OLD BUSINESS: None

NEW BUSINESS

Commissioner Shelly moved and Commissioner Benz seconded a motion to accept the resignations of Jeff Bowen and Mike Matchen from the Evanston Wilmette Community Golf Course Association (EWCGCA).

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Crowley, Graham, Murdock, Olvany, and Shelly; voting No -- None. Absent – None. Motion carried.

Commissioner Olvany moved and Commissioner Graham seconded a motion to approve Resolution 2012-R-2, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (510 SHERIDAN ROAD).

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Crowley, Graham, Murdock, Olvany, and Shelly; voting No -- None. Absent – None. Motion carried.

Commissioner Olvany moved and Commissioner Murdock seconded a motion to approve Resolution 2012-R-3, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (1004 MICHIGAN AVENUE).

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Crowley, Graham, Murdock, Olvany, and Shelly; voting No -- None. Absent – None. Motion carried.

Commissioner Crowley moved and Commissioner Graham seconded a motion to approve Resolution 2012-R-4, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (1000 SKOKIE BOULEVARD).

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Crowley, Graham, Murdock, Olvany, and Shelly; voting No -- None. Absent – None. Motion carried.

Commissioner Crowley moved and Commissioner Shelly seconded a motion to approve Ordinance 2012-O-4, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE DISPOSAL OR SALE OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL (2002 John Deere Gator).

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Crowley, Graham, Murdock, Olvany, and Shelly; voting No -- None. Absent – None. Motion carried.

Commissioner Murdock moved and Commissioner Benz seconded a motion to approve Ordinance 2012-O-5, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE DISPOSAL OR SALE OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL (2001 Metalcraft Aluminum Boat).

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Crowley, Graham, Murdock, Olvany, and Shelly; voting No -- None. Absent – None. Motion carried.

Commissioner Benz moved and Commissioner Graham seconded a motion to approve Ordinance 2012-O-6, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE DISPOSAL OR SALE OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL (1994 Ford F-350 Truck).

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Crowley, Graham, Murdock, Olvany, and Shelly; voting No -- None. Absent – None. Motion carried.

 Commissioner Shelly moved and Commissioner Murdock seconded a motion to approve Ordinance 2012-O-7, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE DISPOSAL OR SALE OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL (2001 & 2002 Woods Batwing Mowers).

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Crowley, Graham, Murdock, Olvany, and Shelly; voting No -- None. Absent – None. Motion carried.

Commissioner Murdock moved and Commissioner Benz seconded a motion to approve Ordinance 2012-O-8, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE DISPOSAL OR SALE OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL (1999 GMC Sahara Cargo Van).

By a roll call vote, voting Yes -- Commissioners Brault, Benz, Crowley, Graham, Murdock, Olvany, and Shelly; voting No -- None. Absent – None. Motion carried.

President Brault stated that over the course of the next few days he will be circulating committee assignment preference sheets to the Commissioners and asked that they be returned within the next week.

There being no further business to conduct, the meeting was adjourned at  8:15 p.m.

     MINUTES APPROVED ON JUNE 11, 2012.