Financial Planning & Policy Committee
Meeting Minutes

Date: May 21, 2012

Location: Administration Office

Time:  :30 p.m. or Immediately Following the Parks and Recreation Committee Meeting

Committee:  G. Benz, J. Olvany, Chair D. Graham
Commissioners: M. Murdock
Staff:  S. Wilson, K. Bingham, B. Lambrecht, K. Eppelheimer

Agenda Topics:

1. Call to Order
2. Approval of Minutes
3. Communications and Correspondence
4. Recognition of Visitors
5. Old Business
6. New Business
7. Next Meeting
8. Adjourn

Discussion Items

1. The Meeting was called to order at 7:50 p.m.

2. The Committee approved the minutes of April 30, 2012 as presented.

3. Communications and Correspondence – None

4. Recognition of Visitors – None

5. Old Business

     a. Golf Course Master Plan Funding Update – Superintendent Eppelheimer presented information from the May 12, 2012 Golf Operations Committee (GOC) regarding the funding of the Golf Course Master Plan.  The GOC clarified the amount of the GCMP was to be provided by user fees.  The GOC preferred a shorter payback period over a longer payback and asked that user funding options be returned to the Committee so they may make a recommendation that would affect the golfing community.  A Capital Plan funding chart was supplied that analyzed the available funds from the Corporate, Recreation and Capital Project Funds.  The 5 year plan included funding from operations, issuance of debt using the District’s debt service extension base and funding from golf user fees.  The Districts 5 year Capital Improvement Plan was then shown against the funding plan.  An alternative plan was supplied that moved the GCMP one year sooner.  The Committee asked to review the District’s total debt position at the next meeting.  No action was required by the Committee at this time.

     b. Evanston Wilmette Community Golf Course – Executive Director Wilson presented an update of discussions with the EWCGCA.  Financial information was provided including a profit and loss statement for 2011 and a budget for 2012.  After some discussion the Committee wanted assurance that the District receives $1,500 promised by the Association’s President LoSasso by the end of May and a total of $5,000 by the end of June.  There was no further action required by the Committee.

6. New Business

     a. Prevailing Wage Ordinance 2012–O-9 – Superintendent Eppelheimer presented information on the required determination of wages paid to laborers, mechanics and other workers employed on public works projects.  Chair Graham asked for clarification of the Health and Welfare Insurance and Pension amounts.  Superintendent Eppelheimer discussed these earlier in the day with the Illinois Department of Labor.  A calculation is made by the contractor and if contributions do not meet the minimum dollars listed in the District’s prevailing wage, the difference must be included in wages to the laborers.  Chair Graham commented that he thought the total of $55 per hour for a laborer was extreme and caused projects to be very expensive to the tax paying public.  The Committee recommended Ordinance 2012-O-9 be approved by the full Board.

     b. Real Estate Tax Bills – Superintendent Eppelheimer informed the Committee that Cook County and several Townships have announced that the second tax bills for 2012 will be distributed in July with an August due date for the first time in decades.  This will fund the District, as well as the local schools, for the remainder of 2012.

7. Next Meeting – The next meeting will be scheduled after the appointment of the Financial Planning & Policy Committee for 2012.

8. Adjournment – With no further business to discuss, the Committee adjourned at 8:40 p.m.

Minutes taken by Ken Eppelheimer