Date: July 16, 2012

Location: Village Hall Training Room

Time: 6:30 pm

Commissioners: Murdock; Crowley; Shelley; Benz
Staff: Lambrecht; Groves; Wilson; Eppelheimer; Bowen
Visitors: Mary Shea
Topics for Discussion:
1) Meeting Called to Order
2) Approval of Minutes
3) Communications and Correspondence
4) Recognition of Visitors
5) Manager’s Reports
 a)    Recreation
6) Old Business
7) New Business
8) Adjournment

Discussions/Decisions Made:
1) The Committee reviewed the minutes of June 18, 2012 and approved them by General Consent.

2) Under Communications and Correspondence, the Committee reviewed an email from Michael Troop regarding staff smoking at the beach. Superintendent Bingham’s response to Mr. Troop was also reviewed. Staff has been reminded of the regulations regarding smoking near doors or operable windows on buildings.

The Committee reviewed an email from Ted Widen on how paddle boards are being used at the lake. Commissioner Shelly stated she does not believe it is up to the Park District to regulate use of paddle boards. People were also being issued tickets this past weekend. Executive Director Wilson stated that the Park District does not issue citations on the water. The United States Coast Guard (USCG) and the Department of Natural Resources (IDNR) have the authority to ticket on the lake when there are violations of maritime regulations. Commissioner Shelly added that young children cannot use the paddle boards alone. Executive Director Wilson added that the paddle boards are rated by the manufacturers and by the Coast Guard which has regulated that they are “vessels” and that the users are required to use personal flotation devices (PFD’s). Commissioner Shelly replied that she wants more specific information about the Coast Guard’s regulations.

 Superintendent Lambrecht replied that all boats/vessels are rated by the manufacturers and are required to have that information available to the USCG which usually includes capacity for weight and the number of people. Commissioner Crowley asked who specifically wrote the tickets that were mentioned. Staff replied they were unaware of tickets being issued but that the USCG and IDNR are the only groups allowed to issue tickets unless there are violations of Village ordinances. However, those are typically related to other issues such as alcohol use. The Village of Wilmette does not patrol the water. Executive Director Wilson stated that staff had composed a letter reminding the boaters they must abide by all regulations set forth by the Park District, the State of Illinois, the Park District and the Village. There have been some ongoing issues with some users who disregard the regulations. Commissioner Crowley asked if this letter was going to all boaters on the beach and staff replied that it was. Commissioner Murdock stated that if the USCG states that users of paddle boards must follow the boating regulations, then the users have to follow them. Commissioner Shelly added that she is still concerned because whoever was ticketing had ticketed a lot of users.

Commissioner Shelly asked how many spaces residents had compared to non-residents. Staff stated that most of the spaces are for residents but they would provide the Committee with more exact numbers. Commissioner Crowley asked if some of the accessible mats could be provided to the catamaran areas due to the distance the boats have to be moved. Staff stated they would discuss that change as part of the 2013 Capital Plan. Staff also announced that there are plans to relocate the paddle boards and kayaks to the south end of the Sailing Beach to get them away from the catamarans. The Committee concurred that it would result in a safer situation. Staff also stated there continues to be increased demand for Sailing Beach access. Commissioner Shelly asked that staff supply some clarification of the rules regarding the use of “Carry In” permits.
3) Under Manager’s Reports, Jeff Groves reported that camps are currently in their sixth week. The second session of Gymnastics has 82 participants and Camp Fusion has 58. Staff has been working hard to keep participants and staff well-hydrated, especially on field trips. The Independence Day Celebration went very well. Despite the heat, there were 349 runners in the Fun Run, 17 walkers and 193 in the children’s events. Due to the heat, the longest of the children’s race was cut in half at the last minute. The Fire Department was on hand with a hose to shower people along the route and they also set up a shower in the park at the end of the race.

4) Under Old Business, Commissioner Murdock asked that staff remind soccer users about the new deadlines for fall registration. Commissioner Shelly asked that staff also provide participant totals for the program.

There being no further business, the meeting was adjourned at 6:48 pm.

Minutes taken by Bill Lambrecht